##- Please type your reply above this line -##

[1]Vote NZ logo [2]an official site of the New Zealand Electoral
Commission

Kia ora

Thank you for your enquiry. We’ll get back to you as soon as we can, we
aim to respond to enquiries within two working days.

Your request has been assigned a tracking number, 132224.

In the meantime, you may find the information you need on [3]our website.

If you have any more questions or comments, please reply to this email.

Ngā mihi nui,
Electoral Commission
Te Kaitiaki Take Kōwhiri

Need help?

Get in touch with us and we'll help you find what you're looking for.

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13. https://help.vote.nz/hc/requests/132224

Kia ora D Watson

 

We are acknowledging your Official Information request, received Wednesday
29 May 2024, requesting:

 

I have been reviewing OIAs to the Electoral Commission. I note the
following OIA

[1]https://fyi.org.nz/request/23742/respons...

Reports for the months around the actual election were not provided.

It states..."10 sets of monthly reports for 2022/23 covering operational
detail. The latter monthly reporting is for internal use and is considered
by the Commission’s Executive Leadership Team".

What does that mean?

Can you please release these documents; July 2023, August 2023, September
2023, October 2023 and November 2023. These should be readily available.

We will respond to your request as soon as reasonably practicable within
the 20 working days.

 

 

Ngā mihi,

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 10, 34-42 Manners Street | Wellington |
[2]vote.nz | [3]elections.nz

 

[4][IMG]

 

 

 

 

 

Here is a request from D Watson
([5][FOI #27043 email]).

 

 

 

From: D Watson

Date: Tue, May 28, 2024 at 7:24 pm

Dear Electoral Commission,
I am trying to understand the errors encountered during the election as
outlined in the recent Auditor General Review coupled with information I
recieed from my own OIAs and general discussion I have had with other
interested parties about the election.

I have been reviewing OIAs to the Electoral Commission. I note the
following OIA

[6]https://fyi.org.nz/request/23742/respons...

Reports for the months around the actual election were not provided.

It states..."10 sets of monthly reports for 2022/23 covering operational
detail. The latter monthly reporting is for internal use and is considered
by the Commission’s Executive Leadership Team".

What does that mean?

Can you please release these documents; July 2023, August 2023, September
2023, October 2023 and November 2023. These should be readily available.

Thank you

Yours faithfully,
David

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[7][FOI #27043 email]

Is [8][Electoral Commission request email] the wrong address for Official Information
requests to Electoral Commission? If so, please contact us using this
form:
[9]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[10]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

 ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 
Conversation ID: 1eb1eb8a-1d2b-11ef-8700-c75da175cb7c
1eb1eb8a-1d2b-11ef-8700-c75da175cb7c e211bcf

References

Visible links
1. https://fyi.org.nz/request/23742/respons...
2. https://vote.nz/
3. https://elections.nz/
4. https://vote.nz/
5. mailto:[FOI #27043 email]
6. https://fyi.org.nz/request/23742/respons...
7. mailto:[FOI #27043 email]
8. mailto:[Electoral Commission request email]
9. https://fyi.org.nz/change_request/new?bo...
10. https://fyi.org.nz/help/officers

Kia ora D Watson

 

Please find attached the response and supporting document to your Official
Information Act request.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

Ngā mihi,

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

From: OIA Enquiries <[email address]>
Sent: Thursday, May 30, 2024 3:10 PM
To: [FOI #27043 email]
Subject: OIA Acknowledgment

 

Kia ora D Watson

 

We are acknowledging your Official Information request, received Wednesday
29 May 2024, requesting:

 

I have been reviewing OIAs to the Electoral Commission. I note the
following OIA

[3]https://fyi.org.nz/request/23742/respons...

Reports for the months around the actual election were not provided.

It states..."10 sets of monthly reports for 2022/23 covering operational
detail. The latter monthly reporting is for internal use and is considered
by the Commission’s Executive Leadership Team".

What does that mean?

Can you please release these documents; July 2023, August 2023, September
2023, October 2023 and November 2023. These should be readily available.

We will respond to your request as soon as reasonably practicable within
the 20 working days.

 

 

Ngā mihi,

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 10, 34-42 Manners Street | Wellington |
[4]vote.nz | [5]elections.nz

 

[6][IMG]

 

 

 

 

 

Here is a request from D Watson
([7][FOI #27043 email]).

 

 

 

From: D Watson

Date: Tue, May 28, 2024 at 7:24 pm

Dear Electoral Commission,
I am trying to understand the errors encountered during the election as
outlined in the recent Auditor General Review coupled with information I
recieed from my own OIAs and general discussion I have had with other
interested parties about the election.

I have been reviewing OIAs to the Electoral Commission. I note the
following OIA

[8]https://fyi.org.nz/request/23742/respons...

Reports for the months around the actual election were not provided.

It states..."10 sets of monthly reports for 2022/23 covering operational
detail. The latter monthly reporting is for internal use and is considered
by the Commission’s Executive Leadership Team".

What does that mean?

Can you please release these documents; July 2023, August 2023, September
2023, October 2023 and November 2023. These should be readily available.

Thank you

Yours faithfully,
David

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[9][FOI #27043 email]

Is [10][Electoral Commission request email] the wrong address for Official
Information requests to Electoral Commission? If so, please contact us
using this form:
[11]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[12]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

 ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 
Conversation ID: 1eb1eb8a-1d2b-11ef-8700-c75da175cb7c
1eb1eb8a-1d2b-11ef-8700-c75da175cb7c e211bcf

References

Visible links
1. http://www.vote.nz/
2. https://elections.nz/
3. https://fyi.org.nz/request/23742/respons...
4. https://vote.nz/
5. https://elections.nz/
6. https://vote.nz/
7. mailto:[FOI #27043 email]
8. https://fyi.org.nz/request/23742/respons...
9. mailto:[FOI #27043 email]
10. mailto:[Electoral Commission request email]
11. https://fyi.org.nz/change_request/new?bo...
12. https://fyi.org.nz/help/officers

Good afternoon Mr Watson – the OIA enquiries team passed on your message.
We are collating the information required for your response and aim to
reply next week. There are quite a few documents to review.

 

Kind regards

Ethan Tucker

 

 

-----Original Message-----

From: D Watson <[1][FOI #27043 email]>

Sent: Wednesday, June 26, 2024 4:13 PM

To: OIA Enquiries <[2][email address]>

Subject: Re: OIA Response

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

You will note my reply to Leigh on June 14th Is anything further required
from me at this stage, can you please indicate when the information
requested will be provided

 

Yours sincerely,

 

Dave

 

References

Visible links
1. mailto:[FOI #27043 email]
2. mailto:[email address]

hide quoted sections

Good afternoon Mr Watson - I'm sorry to report that it will take a little longer to provide our response. We've added some additional documents to our planned release, and reviewing them for potential release requires specialist technical knowledge from a particular manager. I've asked them to complete their review as soon as possible.

Sorry to keep you waiting
Ethan Tucker

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Wednesday, July 3, 2024 2:54 PM
To: Ethan Tucker <[email address]>
Subject: RE: OIA Response

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are certain they are safe. Beware of phishing attacks, check the sender address. Always report emails you are not certain are safe.

Dear Ethan Tucker,
Thank you. I am pleased to hear that there are indeed materials used by the executive team to manage and govern the running of the election during the election period, I look forward to reviewing these and I am glad that we cleared up anything that was not clear from my from my original request.

Yours sincerely,

D Watson

-----Original Message-----

Good afternoon Mr Watson - the OIA enquiries team passed on your message.
We are collating the information required for your response and aim to reply next week. There are quite a few documents to review.

Kind regards

Ethan Tucker

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #27043 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Good morning - I'm hoping to get your response signed out and sent to you by Monday.

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Thursday, July 11, 2024 7:21 PM
To: Ethan Tucker <[email address]>
Subject: RE: OIA Response

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are certain they are safe. Beware of phishing attacks, check the sender address. Always report emails you are not certain are safe.

Dear Ethan Tucker,
Thank you for the update.
When can I expect a response

Yours sincerely,

D Watson

-----Original Message-----

Good afternoon Mr Watson - I'm sorry to report that it will take a little longer to provide our response. We've added some additional documents to our planned release, and reviewing them for potential release requires specialist technical knowledge from a particular manager. I've asked them to complete their review as soon as possible.

Sorry to keep you waiting
Ethan Tucker

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #27043 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Kia ora D Watson

 

Please find attached a response to your Official Information Act request.
Due to the volume of supporting documents the full response is spread out
over four emails.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Friday, June 14, 2024 3:12 PM
To: OIA Enquiries <[email address]>
Subject: Re: OIA Response

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear Leigh,

Perhaps we are talking cross purposes or I was unclear in my request and
my follow up.

 

I want to understand the governance of the general election. What
information was used by the executive to ensure the execution of a correct
and proper election.

 

What reports or information was used to informed governance and management
of the election in the key months leading into the election and during the
election itself i.e. reports, memo, issues, risks, concerns,
dependencies,  wins, updates, papers, escalations, notes, briefings etc. I
assume such would be collated or is that a wild unrealistic assumption -
that the people responsible for managing the election, doing actual
oversight and governance would have received such material.

 

Or am I to take it from your previous responses that such simply does not
exist. Something I find incredulous.

 

Please list the OIA ground under which you are withholding  the internal
reporting you mention perhaps this material contains mention of the widely
reported issues encountered during the election and you thus you have
chosen to hide it

 

I do not want to escalated to the ombudsman. I have yet to receive a
satisfactory repose to my OIA request. It is a reasonable request and the
related material should be easily accessible Yours sincerely, Dave D
Watson

 

-----Original Message-----

 

Kia ora D Watson

 

 

 

Please find attached the response and supporting document to your
Official  Information Act request.

 

 

 

In the interests of transparency, we release responses to Official 
Information Act requests every three months. We will publish this
response  with your personal details redacted on elections.nz.

 

 

 

You have the right under section 28(3) of the Act to make a complaint to 
the Ombudsman if you are not satisfied with the response to your request.

Information about how to do this is available at ombudsman.parliament.nz 
or by phoning 0800 802 602.

 

 

 

Ngā mihi,

 

 

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

 

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New 
Zealand

 

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

 

 

From: OIA Enquiries <[email address]>

Sent: Thursday, May 30, 2024 3:10 PM

To: [FOI #27043 email]

Subject: OIA Acknowledgment

 

 

 

Kia ora D Watson

 

 

 

We are acknowledging your Official Information request, received Wednesday

29 May 2024, requesting:

 

 

 

I have been reviewing OIAs to the Electoral Commission. I note the 
following OIA

 

[3][4]https://aus01.safelinks.protection.outlo...

 

Reports for the months around the actual election were not provided.

 

It states..."10 sets of monthly reports for 2022/23 covering operational 
detail. The latter monthly reporting is for internal use and is
considered  by the Commission’s Executive Leadership Team".

 

What does that mean?

 

Can you please release these documents; July 2023, August 2023, September 
2023, October 2023 and November 2023. These should be readily available.

 

We will respond to your request as soon as reasonably practicable within 
the 20 working days.

 

 

 

 

 

Ngā mihi,

 

 

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

 

PO Box 3220 | Level 10, 34-42 Manners Street | Wellington |  [4]vote.nz
| [5]elections.nz

 

 

 

[6][IMG]

 

 

 

 

 

 

 

 

 

 

 

Here is a request from D Watson

([7][FOI #27043 email]).

 

 

 

 

 

 

 

From: D Watson

 

Date: Tue, May 28, 2024 at 7:24 pm

 

Dear Electoral Commission,

I am trying to understand the errors encountered during the election as 
outlined in the recent Auditor General Review coupled with information I 
recieed from my own OIAs and general discussion I have had with other 
interested parties about the election.

 

I have been reviewing OIAs to the Electoral Commission. I note the 
following OIA

 

[8][5]https://aus01.safelinks.protection.outlo...

 

Reports for the months around the actual election were not provided.

 

It states..."10 sets of monthly reports for 2022/23 covering operational 
detail. The latter monthly reporting is for internal use and is
considered  by the Commission’s Executive Leadership Team".

 

What does that mean?

 

Can you please release these documents; July 2023, August 2023, September 
2023, October 2023 and November 2023. These should be readily available.

 

Thank you

 

Yours faithfully,

David

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[9][FOI #27043 email]

 

Is [10][Electoral Commission request email] the wrong address for
Official  Information requests to Electoral Commission? If so, please
contact us  using this form:

[11][6]https://aus01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on 
the internet. Our privacy and copyright policies:

[12][7]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer,
please  ask your web manager to link to us from your organisation's OIA or
LGOIMA  page.

 

-------------------------------------------------------------------

 

  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  Conversation ID:
1eb1eb8a-1d2b-11ef-8700-c75da175cb7c

1eb1eb8a-1d2b-11ef-8700-c75da175cb7c e211bcf

 

References

 

Visible links

1.
[8]https://aus01.safelinks.protection.outlo...

2.
[9]https://aus01.safelinks.protection.outlo...

3.
[10]https://aus01.safelinks.protection.outlo...

4.
[11]https://aus01.safelinks.protection.outlo...

5.
[12]https://aus01.safelinks.protection.outlo...

6.
[13]https://aus01.safelinks.protection.outlo...

7. [14]mailto:[FOI #27043 email]

8.
[15]https://aus01.safelinks.protection.outlo...

9. [16]mailto:[FOI #27043 email]

10. [17]mailto:[Electoral Commission request email]  11.
[18]https://aus01.safelinks.protection.outlo...

12.
[19]https://aus01.safelinks.protection.outlo...

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[20][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[21]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. https://fyi.org.nz/request/23742/respons...
5. https://fyi.org.nz/request/23742/respons...
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
8. http://www.vote.nz/
9. https://elections.nz/
10. https://fyi.org.nz/request/23742/respons...
11. https://vote.nz/
12. https://elections.nz/
13. https://vote.nz/
14. mailto:[foi
15. https://fyi.org.nz/request/23742/respons...
16. mailto:[foi
17. mailto:[electoral
18. https://fyi.org.nz/change_request/new?bo...
19. https://fyi.org.nz/help/officers
20. mailto:[FOI #27043 email]
21. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached a response to your Official Information Act request.
Due to the volume of supporting documents the full response is spread out
over four emails.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Friday, June 14, 2024 3:12 PM
To: OIA Enquiries <[email address]>
Subject: Re: OIA Response

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear Leigh,

Perhaps we are talking cross purposes or I was unclear in my request and
my follow up.

 

I want to understand the governance of the general election. What
information was used by the executive to ensure the execution of a correct
and proper election.

 

What reports or information was used to informed governance and management
of the election in the key months leading into the election and during the
election itself i.e. reports, memo, issues, risks, concerns,
dependencies,  wins, updates, papers, escalations, notes, briefings etc. I
assume such would be collated or is that a wild unrealistic assumption -
that the people responsible for managing the election, doing actual
oversight and governance would have received such material.

 

Or am I to take it from your previous responses that such simply does not
exist. Something I find incredulous.

 

Please list the OIA ground under which you are withholding  the internal
reporting you mention perhaps this material contains mention of the widely
reported issues encountered during the election and you thus you have
chosen to hide it

 

I do not want to escalated to the ombudsman. I have yet to receive a
satisfactory repose to my OIA request. It is a reasonable request and the
related material should be easily accessible Yours sincerely, Dave D
Watson

 

-----Original Message-----

 

Kia ora D Watson

 

 

 

Please find attached the response and supporting document to your
Official  Information Act request.

 

 

 

In the interests of transparency, we release responses to Official 
Information Act requests every three months. We will publish this
response  with your personal details redacted on elections.nz.

 

 

 

You have the right under section 28(3) of the Act to make a complaint to 
the Ombudsman if you are not satisfied with the response to your request.

Information about how to do this is available at ombudsman.parliament.nz 
or by phoning 0800 802 602.

 

 

 

Ngā mihi,

 

 

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

 

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New 
Zealand

 

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

 

 

From: OIA Enquiries <[email address]>

Sent: Thursday, May 30, 2024 3:10 PM

To: [FOI #27043 email]

Subject: OIA Acknowledgment

 

 

 

Kia ora D Watson

 

 

 

We are acknowledging your Official Information request, received Wednesday

29 May 2024, requesting:

 

 

 

I have been reviewing OIAs to the Electoral Commission. I note the 
following OIA

 

[3][4]https://aus01.safelinks.protection.outlo...

 

Reports for the months around the actual election were not provided.

 

It states..."10 sets of monthly reports for 2022/23 covering operational 
detail. The latter monthly reporting is for internal use and is
considered  by the Commission’s Executive Leadership Team".

 

What does that mean?

 

Can you please release these documents; July 2023, August 2023, September 
2023, October 2023 and November 2023. These should be readily available.

 

We will respond to your request as soon as reasonably practicable within 
the 20 working days.

 

 

 

 

 

Ngā mihi,

 

 

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

 

PO Box 3220 | Level 10, 34-42 Manners Street | Wellington |  [4]vote.nz
| [5]elections.nz

 

 

 

[6][IMG]

 

 

 

 

 

 

 

 

 

 

 

Here is a request from D Watson

([7][FOI #27043 email]).

 

 

 

 

 

 

 

From: D Watson

 

Date: Tue, May 28, 2024 at 7:24 pm

 

Dear Electoral Commission,

I am trying to understand the errors encountered during the election as 
outlined in the recent Auditor General Review coupled with information I 
recieed from my own OIAs and general discussion I have had with other 
interested parties about the election.

 

I have been reviewing OIAs to the Electoral Commission. I note the 
following OIA

 

[8][5]https://aus01.safelinks.protection.outlo...

 

Reports for the months around the actual election were not provided.

 

It states..."10 sets of monthly reports for 2022/23 covering operational 
detail. The latter monthly reporting is for internal use and is
considered  by the Commission’s Executive Leadership Team".

 

What does that mean?

 

Can you please release these documents; July 2023, August 2023, September 
2023, October 2023 and November 2023. These should be readily available.

 

Thank you

 

Yours faithfully,

David

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[9][FOI #27043 email]

 

Is [10][Electoral Commission request email] the wrong address for
Official  Information requests to Electoral Commission? If so, please
contact us  using this form:

[11][6]https://aus01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on 
the internet. Our privacy and copyright policies:

[12][7]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer,
please  ask your web manager to link to us from your organisation's OIA or
LGOIMA  page.

 

-------------------------------------------------------------------

 

  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  Conversation ID:
1eb1eb8a-1d2b-11ef-8700-c75da175cb7c

1eb1eb8a-1d2b-11ef-8700-c75da175cb7c e211bcf

 

References

 

Visible links

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4.
[11]https://aus01.safelinks.protection.outlo...

5.
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6.
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7. [14]mailto:[FOI #27043 email]

8.
[15]https://aus01.safelinks.protection.outlo...

9. [16]mailto:[FOI #27043 email]

10. [17]mailto:[Electoral Commission request email]  11.
[18]https://aus01.safelinks.protection.outlo...

12.
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-------------------------------------------------------------------

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[20][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
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[21]https://aus01.safelinks.protection.outlo...

 

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-------------------------------------------------------------------

References

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8. http://www.vote.nz/
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hide quoted sections

Kia ora D Watson

 

Please find attached a response to your Official Information Act request.
Due to the volume of supporting documents the full response is spread out
over four emails.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Friday, June 14, 2024 3:12 PM
To: OIA Enquiries <[email address]>
Subject: Re: OIA Response

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear Leigh,

Perhaps we are talking cross purposes or I was unclear in my request and
my follow up.

 

I want to understand the governance of the general election. What
information was used by the executive to ensure the execution of a correct
and proper election.

 

What reports or information was used to informed governance and management
of the election in the key months leading into the election and during the
election itself i.e. reports, memo, issues, risks, concerns,
dependencies,  wins, updates, papers, escalations, notes, briefings etc. I
assume such would be collated or is that a wild unrealistic assumption -
that the people responsible for managing the election, doing actual
oversight and governance would have received such material.

 

Or am I to take it from your previous responses that such simply does not
exist. Something I find incredulous.

 

Please list the OIA ground under which you are withholding  the internal
reporting you mention perhaps this material contains mention of the widely
reported issues encountered during the election and you thus you have
chosen to hide it

 

I do not want to escalated to the ombudsman. I have yet to receive a
satisfactory repose to my OIA request. It is a reasonable request and the
related material should be easily accessible Yours sincerely, Dave D
Watson

 

-----Original Message-----

 

Kia ora D Watson

 

 

 

Please find attached the response and supporting document to your
Official  Information Act request.

 

 

 

In the interests of transparency, we release responses to Official 
Information Act requests every three months. We will publish this
response  with your personal details redacted on elections.nz.

 

 

 

You have the right under section 28(3) of the Act to make a complaint to 
the Ombudsman if you are not satisfied with the response to your request.

Information about how to do this is available at ombudsman.parliament.nz 
or by phoning 0800 802 602.

 

 

 

Ngā mihi,

 

 

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

 

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New 
Zealand

 

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

 

 

From: OIA Enquiries <[email address]>

Sent: Thursday, May 30, 2024 3:10 PM

To: [FOI #27043 email]

Subject: OIA Acknowledgment

 

 

 

Kia ora D Watson

 

 

 

We are acknowledging your Official Information request, received Wednesday

29 May 2024, requesting:

 

 

 

I have been reviewing OIAs to the Electoral Commission. I note the 
following OIA

 

[3][4]https://aus01.safelinks.protection.outlo...

 

Reports for the months around the actual election were not provided.

 

It states..."10 sets of monthly reports for 2022/23 covering operational 
detail. The latter monthly reporting is for internal use and is
considered  by the Commission’s Executive Leadership Team".

 

What does that mean?

 

Can you please release these documents; July 2023, August 2023, September 
2023, October 2023 and November 2023. These should be readily available.

 

We will respond to your request as soon as reasonably practicable within 
the 20 working days.

 

 

 

 

 

Ngā mihi,

 

 

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

 

PO Box 3220 | Level 10, 34-42 Manners Street | Wellington |  [4]vote.nz
| [5]elections.nz

 

 

 

[6][IMG]

 

 

 

 

 

 

 

 

 

 

 

Here is a request from D Watson

([7][FOI #27043 email]).

 

 

 

 

 

 

 

From: D Watson

 

Date: Tue, May 28, 2024 at 7:24 pm

 

Dear Electoral Commission,

I am trying to understand the errors encountered during the election as 
outlined in the recent Auditor General Review coupled with information I 
recieed from my own OIAs and general discussion I have had with other 
interested parties about the election.

 

I have been reviewing OIAs to the Electoral Commission. I note the 
following OIA

 

[8][5]https://aus01.safelinks.protection.outlo...

 

Reports for the months around the actual election were not provided.

 

It states..."10 sets of monthly reports for 2022/23 covering operational 
detail. The latter monthly reporting is for internal use and is
considered  by the Commission’s Executive Leadership Team".

 

What does that mean?

 

Can you please release these documents; July 2023, August 2023, September 
2023, October 2023 and November 2023. These should be readily available.

 

Thank you

 

Yours faithfully,

David

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[9][FOI #27043 email]

 

Is [10][Electoral Commission request email] the wrong address for
Official  Information requests to Electoral Commission? If so, please
contact us  using this form:

[11][6]https://aus01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on 
the internet. Our privacy and copyright policies:

[12][7]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer,
please  ask your web manager to link to us from your organisation's OIA or
LGOIMA  page.

 

-------------------------------------------------------------------

 

  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  Conversation ID:
1eb1eb8a-1d2b-11ef-8700-c75da175cb7c

1eb1eb8a-1d2b-11ef-8700-c75da175cb7c e211bcf

 

References

 

Visible links

1.
[8]https://aus01.safelinks.protection.outlo...

2.
[9]https://aus01.safelinks.protection.outlo...

3.
[10]https://aus01.safelinks.protection.outlo...

4.
[11]https://aus01.safelinks.protection.outlo...

5.
[12]https://aus01.safelinks.protection.outlo...

6.
[13]https://aus01.safelinks.protection.outlo...

7. [14]mailto:[FOI #27043 email]

8.
[15]https://aus01.safelinks.protection.outlo...

9. [16]mailto:[FOI #27043 email]

10. [17]mailto:[Electoral Commission request email]  11.
[18]https://aus01.safelinks.protection.outlo...

12.
[19]https://aus01.safelinks.protection.outlo...

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[20][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[21]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

References

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2. https://elections.nz/
3. https://vote.nz/
4. https://fyi.org.nz/request/23742/respons...
5. https://fyi.org.nz/request/23742/respons...
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
8. http://www.vote.nz/
9. https://elections.nz/
10. https://fyi.org.nz/request/23742/respons...
11. https://vote.nz/
12. https://elections.nz/
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18. https://fyi.org.nz/change_request/new?bo...
19. https://fyi.org.nz/help/officers
20. mailto:[FOI #27043 email]
21. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached a response to your Official Information Act request.
Due to the volume of supporting documents the full response is spread out
over four emails.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Friday, June 14, 2024 3:12 PM
To: OIA Enquiries <[email address]>
Subject: Re: OIA Response

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear Leigh,

Perhaps we are talking cross purposes or I was unclear in my request and
my follow up.

 

I want to understand the governance of the general election. What
information was used by the executive to ensure the execution of a correct
and proper election.

 

What reports or information was used to informed governance and management
of the election in the key months leading into the election and during the
election itself i.e. reports, memo, issues, risks, concerns,
dependencies,  wins, updates, papers, escalations, notes, briefings etc. I
assume such would be collated or is that a wild unrealistic assumption -
that the people responsible for managing the election, doing actual
oversight and governance would have received such material.

 

Or am I to take it from your previous responses that such simply does not
exist. Something I find incredulous.

 

Please list the OIA ground under which you are withholding  the internal
reporting you mention perhaps this material contains mention of the widely
reported issues encountered during the election and you thus you have
chosen to hide it

 

I do not want to escalated to the ombudsman. I have yet to receive a
satisfactory repose to my OIA request. It is a reasonable request and the
related material should be easily accessible Yours sincerely, Dave D
Watson

 

-----Original Message-----

 

Kia ora D Watson

 

 

 

Please find attached the response and supporting document to your
Official  Information Act request.

 

 

 

In the interests of transparency, we release responses to Official 
Information Act requests every three months. We will publish this
response  with your personal details redacted on elections.nz.

 

 

 

You have the right under section 28(3) of the Act to make a complaint to 
the Ombudsman if you are not satisfied with the response to your request.

Information about how to do this is available at ombudsman.parliament.nz 
or by phoning 0800 802 602.

 

 

 

Ngā mihi,

 

 

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

 

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New 
Zealand

 

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

 

 

From: OIA Enquiries <[email address]>

Sent: Thursday, May 30, 2024 3:10 PM

To: [FOI #27043 email]

Subject: OIA Acknowledgment

 

 

 

Kia ora D Watson

 

 

 

We are acknowledging your Official Information request, received Wednesday

29 May 2024, requesting:

 

 

 

I have been reviewing OIAs to the Electoral Commission. I note the 
following OIA

 

[3][4]https://aus01.safelinks.protection.outlo...

 

Reports for the months around the actual election were not provided.

 

It states..."10 sets of monthly reports for 2022/23 covering operational 
detail. The latter monthly reporting is for internal use and is
considered  by the Commission’s Executive Leadership Team".

 

What does that mean?

 

Can you please release these documents; July 2023, August 2023, September 
2023, October 2023 and November 2023. These should be readily available.

 

We will respond to your request as soon as reasonably practicable within 
the 20 working days.

 

 

 

 

 

Ngā mihi,

 

 

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

 

PO Box 3220 | Level 10, 34-42 Manners Street | Wellington |  [4]vote.nz
| [5]elections.nz

 

 

 

[6][IMG]

 

 

 

 

 

 

 

 

 

 

 

Here is a request from D Watson

([7][FOI #27043 email]).

 

 

 

 

 

 

 

From: D Watson

 

Date: Tue, May 28, 2024 at 7:24 pm

 

Dear Electoral Commission,

I am trying to understand the errors encountered during the election as 
outlined in the recent Auditor General Review coupled with information I 
recieed from my own OIAs and general discussion I have had with other 
interested parties about the election.

 

I have been reviewing OIAs to the Electoral Commission. I note the 
following OIA

 

[8][5]https://aus01.safelinks.protection.outlo...

 

Reports for the months around the actual election were not provided.

 

It states..."10 sets of monthly reports for 2022/23 covering operational 
detail. The latter monthly reporting is for internal use and is
considered  by the Commission’s Executive Leadership Team".

 

What does that mean?

 

Can you please release these documents; July 2023, August 2023, September 
2023, October 2023 and November 2023. These should be readily available.

 

Thank you

 

Yours faithfully,

David

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[9][FOI #27043 email]

 

Is [10][Electoral Commission request email] the wrong address for
Official  Information requests to Electoral Commission? If so, please
contact us  using this form:

[11][6]https://aus01.safelinks.protection.outlo...

 

Disclaimer: This message and any reply that you make will be published on 
the internet. Our privacy and copyright policies:

[12][7]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer,
please  ask your web manager to link to us from your organisation's OIA or
LGOIMA  page.

 

-------------------------------------------------------------------

 

  ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌  Conversation ID:
1eb1eb8a-1d2b-11ef-8700-c75da175cb7c

1eb1eb8a-1d2b-11ef-8700-c75da175cb7c e211bcf

 

References

 

Visible links

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4.
[11]https://aus01.safelinks.protection.outlo...

5.
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6.
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7. [14]mailto:[FOI #27043 email]

8.
[15]https://aus01.safelinks.protection.outlo...

9. [16]mailto:[FOI #27043 email]

10. [17]mailto:[Electoral Commission request email]  11.
[18]https://aus01.safelinks.protection.outlo...

12.
[19]https://aus01.safelinks.protection.outlo...

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[20][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
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[21]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

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6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers
8. http://www.vote.nz/
9. https://elections.nz/
10. https://fyi.org.nz/request/23742/respons...
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19. https://fyi.org.nz/help/officers
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hide quoted sections

Kia ora Mr Watson

 

My 15 July response included all existing governance reporting to the
Board for the 2023 General Election. The period immediately before and
after the election was devoted to operational delivery rather than
high-level governance, so some of the types of reporting you received
weren't produced during that period:

o Quarterly reports: Attachment A06 covers the immediate pre- and
post-election period.
o Monthly reports: The 15 July letter explains that you have been
provided with all existing monthly reports for the period in question.
The July 2023 monthly report was the last such report until January
2024.
o Risk updates: You’ve been provided with all risk reporting to the
Board from July 2023 until 13 September 2023, the last Board meeting
before the election. After the election this level of reporting to the
Board was not necessary, and quarterly risk reporting to the Board
didn’t resume until February 2024.
o Programme status reports: The reports provided are the complete set of
general election Programme Status Reports that went to the Board. The
last such report (attachment A33 in our response) went to the 13
September Board meeting, the last Board meeting held before the
election. There were no further programme status reports after that
date.

 

As mentioned on p.2 of the 15 July response, some appendices to attachment
A26 have been withheld for the reasons set out in the letter.

 

All the 33 attachments provided were produced by the Commission rather
than by external consultants.

 

If you wish to clarify your request to obtain further documents, please
specify which ones, and we will consider their release.

 

Ngâ mihi

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance
and Development

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

PO Box 3220 | 34-42 Manners Street | Wellington |
| [1]vote.nz | [2]elections.nz

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Sunday, July 21, 2024 10:17 AM
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks for the further documentation.

I still don't see anything for the month before the election or the month
of the election or the month after the election. If these don't exist
please advise this. There are a number of external reports mentioned and
appendices listed as"attached" which are not included. I will collate a
list.

In the interim can you provide reports comissioned by the commions
involving that were carried out by external consultant companies and the
appendices noted in the documents provided.

I will approach the Auditor General seeking the documentation that was
supplied to them as input to their review of the NZ Electoral Commission
Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora D Watson

 

 

 

Please find attached a response to your Official Information Act request.

Due to the volume of supporting documents the full response is spread out 
over four emails.

 

 

 

In the interests of transparency, we release responses to Official 
Information Act requests every three months. We will publish this
response  with your personal details redacted on elections.nz.

 

 

 

You have the right under section 28(3) of the Act to make a complaint to 
the Ombudsman if you are not satisfied with the response to your request.

Information about how to do this is available at ombudsman.parliament.nz 
or by phoning 0800 802 602.

 

 

 

 

 

Ngâ mihi

 

 

 

Electoral Commission | Te Kaitiaki Take Kôwhiri

 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |  [1]vote.nz
| [2]elections.nz

 

[3][IMG]

 

 

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[3][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. mailto:[FOI #27043 email]
4. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

We are writing to update you on information your additional emails
highlighted to pull together and send to you.

 

We are currently working through the General Election Delivery Taskforce
documentation, which we will send through to you once we have worked
through collation and redaction work.

 

Separately to this, we will send you consultant information and costings,
again this needs work to pull together, collate and redact where
appropriate.

 

Ngā mihi,

 

OIA Team | Electoral Commission | Te Kaitiaki Take Kōwhiri  

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Tuesday, July 23, 2024 1:24 PM
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[3][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. http://www.vote.nz/
2. https://elections.nz/
3. mailto:[FOI #27043 email]
4. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

Thank you for your email.

Collation and redaction work is still ongoing, due to the volume of this response.

We aim to get this to you by the end of this week.

Thank you for your understanding.

Ngâ mihi

OIA Team | Electoral Commission | Te Kaitiaki Take Kôwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Monday, August 26, 2024 10:51 AM
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are certain they are safe. Beware of phishing attacks, check the sender address. Always report emails you are not certain are safe.

Dear OIA Enquiries,
Has there been any progress on the items mentioned in your last reply.

Yours sincerely,

D Watson

-----Original Message-----

Kia ora D Watson

We are writing to update you on information your additional emails highlighted to pull together and send to you.

We are currently working through the General Election Delivery Taskforce documentation, which we will send through to you once we have worked through collation and redaction work.

Separately to this, we will send you consultant information and costings, again this needs work to pull together, collate and redact where appropriate.

Ngâ mihi,

OIA Team | Electoral Commission | Te Kaitiaki Take Kôwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[FOI #27043 email]

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Kia ora D Watson

 

Due to the large amount of collation and redaction work this response
requires, it is looking more likely that we will have a response to you
early next week.

 

Thank you for understanding.

 

 

Ngā mihi

 

 

OIA Team

Electoral Commission – Te Kaitiaki Take Kōwhiri

PO Box 3220 | Level 10, 34-42 Manners Street, Wellington

[1]vote.nz | [2]elections.nz  

 

[3][IMG]

 

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Thursday, August 29, 2024 1:04 PM
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Are things on track for the release of this infomation this week?

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora D Watson

 

Thank you for your email.

 

Collation and redaction work is still ongoing, due to the volume of this
response.

 

We aim to get this to you by the end of this week.

 

Thank you for your understanding.

 

 

Ngâ mihi

 

OIA Team | Electoral Commission | Te Kaitiaki Take Kôwhiri

 

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140

 

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. http://www.vote.nz/
2. http://www.elections.nz/
3. https://vote.nz/
4. mailto:[FOI #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. A second email will be sent shortly containing attachments 6.0 –
10.0.

 

Please note that Attachment 4.0, the 2023 General Election Cyber, Privacy
and Resilience Readiness Audit, will be sent in a follow-up email as it
requires further consideration of redactions.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FOI #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached attachments 6.0 – 10.0 in response to your Official
Information Act request.

 

Please note that Attachment 4.0, the 2023 General Election Cyber, Privacy
and Resilience Readiness Audit, will be sent in a follow-up email as it
requires further consideration of redactions.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FOI #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. Further emails will be sent shortly with the rest of the
documents.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FOI #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. Further emails will be sent shortly with the rest of the
documents.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FOI #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. Further emails will be sent shortly with the rest of the
documents.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FOI #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. Further emails will be sent shortly with the rest of the
documents.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FYI request #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FYI request #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FYI request #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. Further emails will be sent shortly with the rest of the
documents.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FYI request #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FYI request #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FYI request #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. Further emails will be sent shortly with the rest of the
documents.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FYI request #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FYI request #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FYI request #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. Further emails will be sent shortly with the rest of the
documents.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FOI #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the response to your Official Information Act
request. These are the last attachments in response to OIA 50.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FYI request #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FYI request #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FYI request #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora D Watson

 

Please find attached the final response to your Official Information Act
request.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

-----Original Message-----
From: D Watson <[FOI #27043 email]>
Sent: Tuesday, 23 July 2024 1:24 pm
To: OIA Enquiries <[email address]>
Subject: RE: OIA Response 4/4

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Dear OIA Enquiries,

Thanks I wasn't looking for reports to the board solely. I meant
operational reporting that was used by the executive  , as I understand it
there are 4 executives that report into the CE and then heads of head
department. According to the "General Election 2023: Independent review of
counting errors" report published by the Controller Of the Auditor
General  "A month before the election, the structured approach to risk
management ceased and a General Election Delivery Taskforce was set up".
Do you have documentation used by this "task force" that was used to run
the election - inform decision-making and manage the organisation at an
appropriate level of governance level. I may have implied that I was
seeking only the board level information, which you have supplied, but I
was after more than that. If you do not have such i formation to hand I
will conclude that there was no formal reporting or related
information/artefacts produced during the actual election period.

 

Can you provide me with any reports that were conducted by consulting
firms such as EY,  Deloitte, KPMG, PwC, Martin Jenkins and other local
consultancies typically used by government agencies since 2020 that looked
into or reviewed any aspect of the electoral commission's operations
including audits of individual functions. I am trying to ascertain what
was know prior to the election about risks and issues that would be faced
and any advise that may or may not have been taken on board. Were any of
the issues spotted by these consultancies or was such consultancy
insufficient and ineffective or lacking good terms. For example 'staffing
issues' were noted but was this raised by any independent party to the
executive or head of departments and not acted on or have any such
consultation driven change that will prevent issues in future. I would
like to know how much each consultation cost.

 

As I mentioned in my last message, almost every document I received
references further documentation or appendix that was not provided. I will
collate a list of what I believe is informative or relevant and forward
that to you. There is a lot to get through. I am hoping by putting
together a list it will be clear what I am looking for (insight into how
was the election run).

 

Please provide these in tranches if not all to hand, for example I expect
that the consultant reports will ne readily available.

 

Yours sincerely,

 

D Watson

 

-----Original Message-----

 

Kia ora Mr Watson

 

 

 

My 15 July response included all existing governance reporting to the 
Board for the 2023 General Election. The period immediately before and 
after the election was devoted to operational delivery rather than 
high-level governance, so some of the types of reporting you received 
weren't produced during that period:

 

o Quarterly reports: Attachment A06 covers the immediate pre- and 
post-election period.

o Monthly reports: The 15 July letter explains that you have been 
provided with all existing monthly reports for the period in question.

The July 2023 monthly report was the last such report until January  2024.

o Risk updates: You’ve been provided with all risk reporting to the  Board
from July 2023 until 13 September 2023, the last Board meeting  before the
election. After the election this level of reporting to the  Board was not
necessary, and quarterly risk reporting to the Board  didn’t resume until
February 2024.

o Programme status reports: The reports provided are the complete set of 
general election Programme Status Reports that went to the Board. The 
last such report (attachment A33 in our response) went to the 13 
September Board meeting, the last Board meeting held before the  election.
There were no further programme status reports after that  date.

 

 

 

As mentioned on p.2 of the 15 July response, some appendices to attachment

A26 have been withheld for the reasons set out in the letter.

 

 

 

All the 33 attachments provided were produced by the Commission rather 
than by external consultants.

 

 

 

If you wish to clarify your request to obtain further documents, please 
specify which ones, and we will consider their release.

 

 

 

Ngâ mihi

 

 

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance 
and Development

 

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

 

PO Box 3220 | 34-42 Manners Street | Wellington |  | [1]vote.nz
| [2]elections.nz

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[4][FOI #27043 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[5]https://aus01.safelinks.protection.outlo...

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. https://vote.nz/
2. https://elections.nz/
3. https://vote.nz/
4. mailto:[FOI #27043 email]
5. https://fyi.org.nz/help/officers

hide quoted sections