Appendix B: DRAFT Terms of Reference
General Election Delivery Taskforce (GEDT)
Purpose:
The overarching purpose of the General Election Delivery Taskforce is to assist and enable the
Electoral Commission to fulfil its key areas of focus:
Provide assurance to ELT and the Board on the status of election activities across the country
Provide trust and confidence in the General Election
Provide a point of escalation of issues and risks
Provide support and solutions to field staff
Functions:
The GEDT is responsible for:
Driving, coordinating, monitoring the conduct of the electoral event/s across the country, to
ensure consistent election delivery;
Managing key operational risks and ensuring the effectiveness of the controls;
Driving coordinated and consistent progression of activities against the Writ to Writ
timetable;
Identifying, raising and discussion issues in a timely manner;
Exemplifying leadership and best practise in the management of GE operations and delivery;
Ensuring fit for purpose briefings on new and emerging issues impacting on election delivery;
Ensuring awareness of media coordination and responses; and
Ensuring where appropriate awareness of security issues.
Members
Members of the General Election Delivery Taskforce are as fol ows:
Deputy Chief Executive Operations (Chairperson),
Director Voting Services (Deputy Chairperson)
Director Enrolment
Director Strategic Engagement and Partnerships
Chief Information Officer
Manager People and Culture
Manager Communications and Education
Manager Business Enablement
Principal Advisor Legal
Principal Advisor Data Insights
Manager Finance and Administration
Overseas Operations Manager
Senior Advisor Security
Principal Advisor Voting Services
5 Regional Managers
Secretariat - Principal Advisor Operations and Executive Assistant to DCE.
Member responsibilities are to provide updates on areas of responsibility as required and ensure the
completion of relevant action items raised at meetings. Each member and their respective team are
expected to have their own stand-up meetings to identify and raise issues/incidents and oversee
issue resolution. This wil provide members of GEDT with the information they need to report into
SitRep.
Members are expected to attend al meetings and are required to send a representative if they are
unable to attend.
A majority members of the GEDT forms the quorum of the meeting.
Role of the Chairperson:
The role of the Chairperson is to lead GEDT and facilitate the effective contribution of al members to
update GEDT on events, reach robust decisions and ensure outcomes and actions are linked to a staff
with timeframe.
The Chairperson’s role includes the fol owing:
Hold responsibility for facilitating the effectiveness of the meeting and its outcomes
Evaluate options, identify problems and provide the relevant resources to support the
delivery of the election
Monitor and mitigate any risks escalated to GEDT
Assess any critical issues and escalate to CE and ELT
Liaison between GEDT, ELT and the Programme Director
Provide updates at ELT Stand-Up.
Post GEDT update, the Chairperson wil attend the afternoon ELT Stand-Up to provide a summary
update, lessons learnt, assessment of the day and urgent request/decision that has been highlighted
in the Actions Register from ELT.
ELT Stand-Up wil be provided with the daily SitRep and Actions Register. The focus for ELT for the
Stand-Up is on (critical) risks and chal enges that are beyond the scope and functions of GEDT.
The Chairperson of GEDT is the Deputy Chief Executive Operations. Deputy Chairperson is the
Director of Voting Services.
GEDT wil be supported with a secretariat to provide administrative support.
Administration:
Meeting Frequency:
Once the Chief Electoral Officer has received the Writ (10 September 2023), GEDT wil be activated.
GEDT wil meet daily from 10 September until 20 October at 1pm, including weekend meetings.
Structure of Meetings:
Meetings are a mix of face-to-face and virtual platform.
Agenda:
The secretariat wil provide an agenda to al members at an agreed time.
Situation Report (SitRep):
A decision/actions register wil be created which wil document al relevant items from the daily
updates. SitRep wil capture the fol owing:
Decision and action register
Confirmation of any actions
Due date
Accountable GEDT member
The person responsible to implement the action.
The secretariat wil provide the SitRep of the day and Actions Register for the afternoon ELT Stand-
Up. These documents wil be saved in a folder that wil be accessible to al members of GEDT.
