17/10/2023 - E+3 SITREPS
As at 2.59pm on 17/10/2023 prepared by Crispian
approved by Anusha Guler
Distributed
All GEDT/ELT members
to
Key
Anusha Guler and Crispian
Contacts
Previous
E+2 SITREPS 6 16102023 - FINAL.docx
ELT SITREP
Overview
Summary of the current event
• Post election process underway.
• Focus on processing enrolment forms, overseas votes and special votes.
• Repatriation of materials to headquarters.
• Processing of Ordinary and Special Votes.
• Dealing with scrutineers for official count.
Voting
GENERAL UPDATE
Services
Overseas Operations
• No issues to report.
• Initial processing of uploaded voting papers almost completed.
• Shipments of voting papers have been received from 26 Overseas Voting Places.
Auckland North Region
• Electorates are at different post-election phases. No concerns to meet official count dateline.
• Lots of activity, official counts have started, electoral rolls are being scanned, the final enrolment forms
are being uploaded.
• Shared Ordinary and Special Votes (SV) have started to be repatriated to the respective electorates.
• Several Te Atatu takeaway votes have been found by the enrolment team; they are being, “signature
required”, couriered to the HQ.
• Regional Manager to meet with a difficult scrutineer at the Whangaparaoa HQ.
Auckland South Region • Payroll will be delayed for Mangere electorate as the Rostering and Recruitment Manager needs some
guidance on the process. Assistance is being provided on this.
• All electorates working through uploading enrolment forms, sorting and distributing Special Votes (SV),
scanning rolls, preparing for count and repatriating shared votes.
Central North Island Region
• Payroll signed off by today.
• A few enrolment forms to complete scanning today.
• All electorates have begun their official count except for Hamilton East which starts at 2.00pm.
• Difficulty with scrutineers with early counts caused the delay for Hamilton East.
• Repatriation (excluding specials) will be completed by today.
• Working closely with Electorate Managers to meet their dateline for the official count.
• Aim is not to have staff work on the long weekend.
Lower North Island Region
• Payroll issue at Hutt South.
• Wairarapa electorate didn’t complete their input of Special Votes, working with Voting Services to action
this.
• Otaki electorate requested a late start for the official count due to staff fatigue.
• No staff will be working on the long weekend unless they are behind in their process.
South Island Region
• All is going as planned for official count.
• No staff will be working on the long weekend. Staff are making mistakes due to fatigue; the long rest will
increase efficiency.
• Starting to plan for closing headquarters.
• 1 scrutineer for official count. There was to be a scrutineer for Nelson but not sure this person has turned
up.
Voting Services:
• On the official count and secrecy - scrutineers will need to still sign a secrecy declaration but when it
comes to the official count it won't be an offence if they leak this information. EC has dealt with this
previously through a polite request and communications to parties asking them not to publicise it.
• Voting Services and Security will provide scrutineer forms and guidelines to Enrolment for their
information.
Enrolment
GENERAL UPDATE:
• 169,513 enrolment forms to process, as at 8am this morning.
• Of those, 22,000 are online and the remainder are paper forms.
• The team keyed more than 23,000 forms yesterday. We have now surpassed 3.6m electors enrolled.
ACTION
1. Voting Services (VS) to let Enrolment team via Ross know when electorate HQs have scanned in all
enrolment forms. Enrolment needs to know when forms are no longer coming in, to understand the
totality of what we are dealing with.
IT
GENERAL UPDATE: • Nothing to report.
Comms &
GENERAL UPDATE (apology)
Education
• Nothing to report.
Customer
GENERAL UPDATE:
Services
• Since yesterday, the team resolved 243 tickets, received 63 phone calls and made 7 outbound calls. 90%
of tickets were resolved in one-touch. Telnet received 172 calls and 20 emails.
• The team has been working on the enquiries received since 7pm on Saturday. Some longer calls and
emails received from voters who had strong feedback on their voting experience. These included wait
time at voting places, staff behaviour, incorrect Ballot Papers, no voting papers, takeaway votes not being
collected, and no EasyVote card etc. Other sentiments were about the electoral process, Māori
Disenfranchisement and missing the ability to enrol by cut-off.
• 212 complaints are on hand across the business units.
Legal &
GENERAL UPDATE
Policy
• No major updates.
• Working through 200+ election day rules issues and breaches, then focus moves to dual votes.
• 3 people on the corrupt practice list were able to enroll and subsequently vote. Working with Enrolment
and VS to remove them from the roll and withdraw their votes.
Strategic
GENERAL UPDATE
Engagement
• Nothing to update.
and
Partnership
Interagency
MoJ
Update
Port Waikato By-election
Cabinet authorised the submission to the Executive Council of the Electoral Order 2023; and approved
funding for the by-election.
Security
GENERAL UPDATE
• No significant issues
• Security guards will be reduced to planned after-hours presence only from tonight
ACTION
Security will be sending out an email regarding the reduced presence of security at headquarters as they start
their shifts from 6pm onwards.
People &
GENERAL UPDATE (apology)
Culture
• Nothing to update – focus on payroll.
IN-CONFIDENCE
DAILY INTERAGENCY REPORT TO
GEDT
Submitted daily not later than 11am.
Date: 17 October 2023
DPMC:
NSTR
NZ Police:
NSTR
NEMA (Daily Intelligence Briefing attached):
See daily report
GCSB:
NSTR
NZSIS:
Reporting via the JIG
MoH:
NSTR
IN-CONFIDENCE
IN-CONFIDENCE
Waka Kotahi:
https://www.journeys.nzta.govt.nz/highway-conditions/traffic-and-travel-list-view/
NSTR
MFAT:
NSTR
MoJ:
Cabinet authorised the submission to the Executive Council of the Electoral (Port Waikato By-
election) Order 2023 [PCO25890/15.0] (the Order); and approved funding for the by-election.
FENZ:
NSTR
MPI:
NSTR
MBIE:
NSTR
Prepared by: David
IN-CONFIDENCE
UNCLASSIFIED
Severe Weather Outlook
A persistent ridge of high pressure lies over central
New Zealand through the rest of the week and a
trough brings a moist northeast flow to Northland
during Thursday and Friday, with periods of rain.
Thunderstorm Outlook
A unstable northwest flow covers the North Island and
northern South Island today.
There is a low risk of thunderstorms for northern parts of
Nelson Tasman and Marlborough, Horowhenua to
Wellington, and Wairarapa until late afternoon.
Over the remainder of the North Island, daytime heating
and wind convergence are expected to cause shower
activity to increase for a time in many places. There is a
low risk of thunderstorms for most of the North Island
this afternoon and evening, as drawn on the chart.
However, for Auckland, Waikato, northern Taupo, Bay of
Plenty, the ranges of Tariāwhiti, South Taranaki,
Whanganui, Taihape, Manawatu, the Tararua District,
and much of Hawke's Bay, the risk is considered
moderate during this time.
Any thunderstorms that occur will likely be accompanied
by heavy rain with intensities of 10 to 25 mm/h, and
small hail. However, from Waikato across to Bay of
Plenty, including Rotorua, there is a low risk that slow-
moving thunderstorms could become SEVERE and
produce localised downpours with intensities of 25 to 40
mm/h.
Prepared by the NEMA Monitoring, Alerting and Reporting Centre to provide awareness that supports informed decision making.
Any questions, comments or contributions should be addressed to: [email address].
UNCLASSIFIED
Fire and Drought Risk
Source: NIWA Fire Weather
Geological
Volcanic Activity (Level 1 and above)
Volcano
Level
Volcanic Activity
Aviation Code
Whakaari/ White Island
2
Moderate to heightened volcanic unrest
Yellow
Ruapehu
1
Minor volcanic unrest
Green
GNS Alert Levels guide visit: https://www.geonet.org.nz/about/volcano/val
GNS Aviation Colour Codes visit: https://www.geonet.org.nz/volcano/acc
Other Events
Nothing to report.
Media
Katikati’s new emergency shelter gets the nod
The project — which was initiated by Rotary Club of Katikati — and community response plan was fast-tracked after
Western Bay flooding this year, says project chairman John Bothwell.
NZ Herald
Hunga Tonga-Hunga Ha'apai volcano ash causing power outages in Tonga – utility provider
Tonga's main island of Tongatapu has been experiencing power outages caused by corrosive ash created by last
year's Hunga Tonga-Hunga Ha'apai volcanic eruption.
RNZ
Prepared by the NEMA Monitoring, Alerting and Reporting Centre to provide awareness that supports informed decision making.
Any questions, comments or contributions should be addressed to: [email address].
