Printed from https://fyi.org.nz/request/26033-details-of-financial-situation-of-the-electoral-commission on April 29, 2024 17:34

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Details of financial situation of the electoral commission

D Watson made this Official Information request to Electoral Commission

This request has an unknown status. We're waiting for D Watson to read recent responses and update the status.

From: D Watson

Dear Electoral Commission,

I was quite dismayed to be told that the electoral commission "doesn't have a handle on its finances" during a recent conversation with some public service personnel. I was advised that this was common knowledge within the electoral commission and that there are significant concerns among staff, they felt the could not raise it to the relevant executive - simply afraid of speaking up

I request all internal communications relating to bugeting and expenditure (actuals) broken down by department for the current financial year with forecasts for the remaining months.

I request an actual copy of the submitted budget for the current financial year (since july 1 2023). I request month by month notes by department with explaining any discrepancies.
I request all minutes of meetings held to discuss the financial position between executives of the commission and if they do not exist I require a written overview of the meetings when they were held and who was present.

Please provide minutes of regular finance meetings - assumed to be monthly - where budgets, actual costs and forcasting were discussed.
Where in the organisation does budget responsibility sit - with what executive.

I request all emails and electronic messaging between the responsible executive and their direct and indirect reports, contract personnel and executive peers where matters, including concerns, relating to the financial position of the electoral commission were discussed.
Please provide emails relating to budget overruns.

Provide detail of reserves held and procedures for accessing reserve finances. Please provide a general overview of the current finance situation of the electoral commission and provide information on what has been advised to the responsible minister and when such was sent to the minister.

Please provide all minutes from board meetings where the current finacial years budget were discussed.

I appreciate that this could be a large undertaking
Yours faithfully,
D. WATSON

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From: Support

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[1]Vote NZ logo [2]an official site of the New Zealand Electoral
Commission

Kia ora

Thank you for your enquiry. We’ll get back to you as soon as we can, we
aim to respond to enquiries within two working days.

Your request has been assigned a tracking number, 130370.

In the meantime, you may find the information you need on [3]our website.

If you have any more questions or comments, please reply to this email.

Ngā mihi nui,
Electoral Commission
Te Kaitiaki Take Kōwhiri

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Get in touch with us and we'll help you find what you're looking for.

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From: D Watson

Dear Electoral Commission,
Is there an update on this OIA request?

Yours faithfully,

David

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From: D Watson

Dear Electoral Commission,

Can I expect a response today?

Yours faithfully,

D Watson

Link to this

From: OIA Enquiries

Attachment image001.jpg
55K Download

Attachment Electoral Commission Quarterly Report Q2 Oct Dec 2023 final.pdf
2.2M Download View as HTML

Attachment Electoral Commission Quarterly Report Q1 Jul Sep 2023 final.pdf
610K Download View as HTML

Attachment Electoral Commission SPE 2023 24.pdf
3.7M Download View as HTML

Kia ora David

 

Please find attached further supporting documents to your Official
Information Act request.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

Ngâ mihi,

 

 

Electoral Commission | Te Kaitiaki Take Kôwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | Fax +64 4 495 0031 | [1]vote.nz | [2]elections.nz

 

 

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Link to this

From: OIA Enquiries

Attachment image001.jpg
55K Download

Attachment Response 2024 19 D Watson.pdf
209K Download View as HTML

Attachment 2023 24 ELT minutes extracts.pdf
139K Download View as HTML

Attachment 231128 Oct 2023 ELT Finance Report.pdf
969K Download View as HTML

Attachment 231219 Nov 2023 ELT Finance Report.pdf
6.1M Download View as HTML

Attachment 240130 Dec 2023 ELT Finance Report.pdf
834K Download View as HTML

Attachment January 2024 ELT Finance Report.pdf
841K Download View as HTML

Attachment 230829 July 2023 ELT Finance Report.pdf
747K Download View as HTML

Attachment 230926 Aug 2023 ELT Finance Report.pdf
832K Download View as HTML

Attachment 231024 Sept 2023 ELT Finance Report.pdf
837K Download View as HTML

Attachment OIA Official Information request Details of financial situation of the electoral commission.html
7K Download

Kia ora David

 

Please find attached the response and supporting documents to your
Official Information Act request. Due to the volume of supporting
documents the full response is spread out over three emails.

 

As we received your request at 7:40pm on a Friday evening the timeline
started for us on the next working Monday. Please refer to the FAQ
document on the FYI website here: [1]OIA officer questions - FYI and the
Ombudsman’s OIA calculator as found here: [2]Ombudsman New Zealand | Tari
o te Kaitiaki Mana Tangata.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

Ngâ mihi,

 

 

Electoral Commission | Te Kaitiaki Take Kôwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | Fax +64 4 495 0031 | [3]vote.nz | [4]elections.nz

 

 

show quoted sections

Link to this

From: OIA Enquiries

Attachment image001.jpg
55K Download

Attachment 2023 24 Board minutes extracts.pdf
283K Download View as HTML

Attachment August 2023 Board Finance Report.pdf
1.3M Download View as HTML

Attachment November 2023 Board Finance Report.pdf
1.5M Download View as HTML

Attachment September 2023 Board Finance Report.pdf
1.4M Download View as HTML

Attachment 230913 July 2023 Board Finance Report.pdf
1.2M Download View as HTML

Attachment 231206 October 2023 Board Finance Report.pdf
1.4M Download View as HTML

Attachment 240213 December 2023 Board Finance Report.pdf
1.5M Download View as HTML

Attachment 240313 January 2024 Board Finance Report.pdf
1.6M Download View as HTML

Kia ora David

 

Please find attached further supporting documents to your Official
Information Act request.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

Ngâ mihi,

 

 

Electoral Commission | Te Kaitiaki Take Kôwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | Fax +64 4 495 0031 | [1]vote.nz | [2]elections.nz

 

 

show quoted sections

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