11 September 2024
D Watson
By email to:
[FYI request #27043 email]
Dear D Watson
OFFICIAL INFORMATION ACT REQUEST 2024/50
On 23 August 2024 you made a request under the Official Information Act 1982 (the OIA) for the
following information:
According to the "General Election 2023: Independent review of counting errors" report
published by the Controller Of the Auditor General "A month before the election, the
structured approach to risk management ceased and a General Election Delivery Taskforce
was set up". Do you have documentation used by this "task force" that was used to run the
election - inform decision-making and manage the organisation at an appropriate level of
governance level. I may have implied that I was seeking only the board level information,
which you have supplied, but I was after more than that. If you do not have such i formation
to hand I will conclude that there was no formal reporting or related information/artefacts
produced during the actual election period.
We would firstly like to apologise for the delay in getting this information to you. As you will
appreciate, the large amount of information being released as part of this request has taken longer
to process than anticipated.
Members of the General Election Delivery Taskforce were initially required to complete an individual
Situation Report (SITREP) from which the administrator transferred information into the main
SITREP. Documents from 11 September to 25 September reflected this practice. After 25 September,
due to time constraints, members provided their input directly into the Taskforce SITREP.
Information in the Taskforce SITREPS differs slightly from the Executive Leadership Team (ELT)
SITREPS, as some content (e.g. generic or operational information) was summarised so that ELT and
the Board received more strategic versions of the SITREPS.
From Election Day (14 October onwards), Taskforce and ELT SITREPS were amalgamated into one
single document due to time constraints.
From 16 November onwards, the focus for the Taskforce was delivering the Port Waikato by-
election. Members of the Taskforce who were not involved in the by-election process were not
required to provide input to the document. The General Election recounts were completed by this
date.
Electoral Commission
Level 4, 34-42 Manners Street, PO Box 3220, Wellington 6140, New Zealand
Telephone +64 4 495 0030
www.vote.nz | www.elections.nz
Please find below a table of the attached documents:
Doc Content
Doc Content
no.
no.
01
11/09/2023 GED Taskforce Agenda and SITREPS
40
01/11/2023 SITREP and NEMA Daily
Intelligence Briefing
02
12/09/2023 SITREPS and Action Register Log
41
02/11/2023 SITREP and NEMA Daily
Intelligence Briefing
03
13/09/2023 SITREPS and Action Register Logs
42
03/11/2023 SITREP (mislabelled as 01/11) and
NEMA Daily Intelligence Briefing
04
14/09/2023 SITREPS and Action Register Logs
43
6/11/2023 SITREP
05
15/09/2023 SITREPS and Action Register Logs
44
07/11/2023 SITREP and NEMA Daily
Intelligence Briefing
06
18/09/2023 SITREPS, Action Register Log and
45
8/11/2023 SITREP and NEMA Daily Intelligence
EasyVote Update
Briefing
07
19/09/2023 SITREPS and Action Register Logs
46
9/11/2023 SITREP and NEMA Daily Intelligence
Briefing
08
20/09/2023 SITREPS and Action Register Logs
47
10/11/2023 SITREP and NEMA Daily
Intelligence Briefing
09
21/09/2023 SITREPS, Action Register Logs,
48
13/11/2023 SITREP
Voting Services Progress Reports and Dashboard
Updates
10
22/09/2023 SITREPS, Action Register Logs,
49
14/11/2023 SITREP
Voting Services Progress Reports and Dashboard
Updates
11
25/09/2023 SITREPS, Action Register Logs,
50
15/11/2023 SITREP
Voting Services Progress Reports and Dashboard
Updates
12
26/09/2023 SITREPS, Action Register Logs,
51
16/11/2023 SITREP
Voting Services Progress Report and Dashboard
Updates
13
27/09/2023 SITREPS, Action Register Logs,
52
17/11/2023 SITREP
Voting Services Progress Report and Dashboard
Update
14
28/09/2023 SITREPS, Action Register Logs,
53
20/11/2023 SITREP
Voting Services Progress Report and Dashboard
Update
15
29/09/2023 SITREPS, Action Register Logs and
54
21/11/2023 SITREP
Dashboard Update
16
2/10/2023 SITREPS, Action Register Logs,
55
22/11/2023 SITREP
Dashboard Update and NEMA Daily Intelligence
Briefing
Electoral Commission
Level 4, 34-42 Manners Street, PO Box 3220, Wellington 6140, New Zealand
Telephone +64 4 495 0030
www.vote.nz | www.elections.nz
17
3/10/2023 SITREPS, Action Register Logs,
56
23/11/2023 SITREP
Dashboard Update and NEMA Daily Intelligence
Briefing
18
4/10/2023 SITREPS, Action Register Logs,
57
24/11/2023 SITREP
Dashboard Update and NEMA Daily Intelligence
Briefing
19
5/10/2023 SITREPS, Action Register Logs,
58
25/11/2023 SITREP
Dashboard Update, NEMA Daily Intelligence
Briefing and Daily Interagency Report to GEDT
20
6/10/2023 SITREPS, Action Register Logs,
59
26/11/2023 SITREP
Dashboard Update, NEMA Daily Intelligence
Briefing and Daily Interagency Report to GEDT
21
7/10/2023 SITREP
60
27/11/2023 SITREP
22
8/10/2023 SITREPS and Action Register Log
61
28/11/2023 SITREP
23
9/10/2023 SITREPS, Dashboard Update, NEMA
62
29/11/2023 SITREP
Daily Intelligence Briefing and Daily Interagency
Report to GEDT
24
10/10/2023 SITREPS, Dashboard Update, NEMA
63
30/11/2023 SITREP
Daily Intelligence Briefing and Daily Interagency
Report to GEDT
25
11/10/2023 SITREPS, Dashboard Update, NEMA
64
01/12/2023 SITREP
Daily Intelligence Briefing and Daily Interagency
Report to GEDT
26
12/10/2023 SITREPS, Dashboard Update, NEMA
65
04/12/2023 SITREP
Daily Intelligence Briefing and Daily Interagency
Report to GEDT
27
13/10/2023 SITREPS, Dashboard Update, NEMA
66
05/12/2023 SITREP
Daily Intelligence Briefing and Daily Interagency
Report to GEDT
28
14/10/2023 SITREP, NEMA Daily Intelligence
67
06/12/2023 SITREP
Briefing and Daily Interagency Report to GEDT
29
15/10/2023 SITREP
68
Week 1 11-18 September 2023 GED Taskforce
Agenda
30
16/10/2023 SITREP, NEMA Daily Intelligence
69
Week 2 18-24 September 2023 GED Taskforce
Briefing and Daily Interagency Report to GEDT
Agenda
31
17/10/2023 SITREP, NEMA Daily Intelligence
70
Week 3 25 September – 1 October 2023 GED
Briefing and Daily Interagency Report to GEDT
Taskforce Agenda
32
18/10/2023 SITREP, NEMA Daily Intelligence
71
Week 4 2-8 October 2023 GED Taskforce
Briefing and Daily Interagency Report to GEDT
Agenda
33
19/10/2023 SITREP and NEMA Daily Intelligence
72
15/06/2023 Board Paper – Oversight
Briefing
arrangements for GE2023 delivery
34
20/10/2023 SITREP
73
29/05/2023 ELT Paper – Oversight
arrangements for GE2023 delivery
Electoral Commission
Level 4, 34-42 Manners Street, PO Box 3220, Wellington 6140, New Zealand
Telephone +64 4 495 0030
www.vote.nz | www.elections.nz
35
24/10/2023 SITREP and NEMA Daily Intelligence
74
28/08/2023 Board Paper – Clarity of roles and
Briefing
functions between GED Taskforce and Incident
Management Team in managing disruptive
incidents
36
25/10/2023 SITREP and NEMA Daily Intelligence
75
15/08/2023 ELT Paper - Clarity of roles and
Briefing
functions between GED Taskforce and Incident
Management Team in managing disruptive
incidents
37
26/10/2023 SITREP, Official Count Progress
76
August 2023 – GED Taskforce Roles and
Update, NEMA Daily Intelligence Briefing and
Responsibilities
Enrolment Stats Review
38
30/10/2023 SITREP and NEMA Daily Intelligence
77
Draft Terms of Reference GED Taskforce
Briefing
39
31/10/2023 SITREP, Official Count Progress
Update and NEMA Daily Intelligence Briefing
Parts of the documents are withheld under sections 6(a) and 6(c) of the Act where they may
prejudice the maintenance of the law and compromise security arrangements at elections. Some
contact details, such as phone numbers, email addresses and some names have been withheld
under section 9(2)(a) of the OIA which relates to the privacy of natural persons. Unlabelled
redactions have been made under section 9(2)(a).
In each case where redactions have been made under section 9(2)(a), consideration has been given
to and I am satisfied that the reasons for withholding of the information are not outweighed by
other considerations which render it desirable in the public interest to make that information
available.
In the interests of transparency, we release responses to Official Information Act requests every 3
months. We will publish this response with your personal details redacted.
You have the right under section 28(3) of the Act to make a complaint to the Ombudsman if you are
not satisfied with the response to your request. Information about how to do this is available at
www.ombudsman.parliament.nz or by phoning 0800 802 602.
Yours sincerely
Anusha Guler
Deputy Chief Executive, Operations
Electoral Commission
Level 4, 34-42 Manners Street, PO Box 3220, Wellington 6140, New Zealand
Telephone +64 4 495 0030
www.vote.nz | www.elections.nz
