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[1]Vote NZ logo [2]an official site of the New Zealand Electoral
Commission

Kia ora

Thank you for your enquiry. We’ll get back to you as soon as we can, we
aim to respond to enquiries within two working days.

Your request has been assigned a tracking number, 132224.

In the meantime, you may find the information you need on [3]our website.

If you have any more questions or comments, please reply to this email.

Ngā mihi nui,
Electoral Commission
Te Kaitiaki Take Kōwhiri

Need help?

Get in touch with us and we'll help you find what you're looking for.

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13. https://help.vote.nz/hc/requests/132224

Kia ora D Watson

 

We are acknowledging your Official Information request, received Wednesday
29 May 2024, requesting:

 

I have been reviewing OIAs to the Electoral Commission. I note the
following OIA

[1]https://fyi.org.nz/request/23742/respons...

Reports for the months around the actual election were not provided.

It states..."10 sets of monthly reports for 2022/23 covering operational
detail. The latter monthly reporting is for internal use and is considered
by the Commission’s Executive Leadership Team".

What does that mean?

Can you please release these documents; July 2023, August 2023, September
2023, October 2023 and November 2023. These should be readily available.

We will respond to your request as soon as reasonably practicable within
the 20 working days.

 

 

Ngā mihi,

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 10, 34-42 Manners Street | Wellington |
[2]vote.nz | [3]elections.nz

 

[4][IMG]

 

 

 

 

 

Here is a request from D Watson
([5][FOI #27043 email]).

 

 

 

From: D Watson

Date: Tue, May 28, 2024 at 7:24 pm

Dear Electoral Commission,
I am trying to understand the errors encountered during the election as
outlined in the recent Auditor General Review coupled with information I
recieed from my own OIAs and general discussion I have had with other
interested parties about the election.

I have been reviewing OIAs to the Electoral Commission. I note the
following OIA

[6]https://fyi.org.nz/request/23742/respons...

Reports for the months around the actual election were not provided.

It states..."10 sets of monthly reports for 2022/23 covering operational
detail. The latter monthly reporting is for internal use and is considered
by the Commission’s Executive Leadership Team".

What does that mean?

Can you please release these documents; July 2023, August 2023, September
2023, October 2023 and November 2023. These should be readily available.

Thank you

Yours faithfully,
David

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[7][FOI #27043 email]

Is [8][Electoral Commission request email] the wrong address for Official Information
requests to Electoral Commission? If so, please contact us using this
form:
[9]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[10]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

 ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 
Conversation ID: 1eb1eb8a-1d2b-11ef-8700-c75da175cb7c
1eb1eb8a-1d2b-11ef-8700-c75da175cb7c e211bcf

References

Visible links
1. https://fyi.org.nz/request/23742/respons...
2. https://vote.nz/
3. https://elections.nz/
4. https://vote.nz/
5. mailto:[FOI #27043 email]
6. https://fyi.org.nz/request/23742/respons...
7. mailto:[FOI #27043 email]
8. mailto:[Electoral Commission request email]
9. https://fyi.org.nz/change_request/new?bo...
10. https://fyi.org.nz/help/officers

Kia ora D Watson

 

Please find attached the response and supporting document to your Official
Information Act request.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

Ngā mihi,

 

Electoral Commission | Te Kaitiaki Take Kōwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

From: OIA Enquiries <[email address]>
Sent: Thursday, May 30, 2024 3:10 PM
To: [FOI #27043 email]
Subject: OIA Acknowledgment

 

Kia ora D Watson

 

We are acknowledging your Official Information request, received Wednesday
29 May 2024, requesting:

 

I have been reviewing OIAs to the Electoral Commission. I note the
following OIA

[3]https://fyi.org.nz/request/23742/respons...

Reports for the months around the actual election were not provided.

It states..."10 sets of monthly reports for 2022/23 covering operational
detail. The latter monthly reporting is for internal use and is considered
by the Commission’s Executive Leadership Team".

What does that mean?

Can you please release these documents; July 2023, August 2023, September
2023, October 2023 and November 2023. These should be readily available.

We will respond to your request as soon as reasonably practicable within
the 20 working days.

 

 

Ngā mihi,

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 10, 34-42 Manners Street | Wellington |
[4]vote.nz | [5]elections.nz

 

[6][IMG]

 

 

 

 

 

Here is a request from D Watson
([7][FOI #27043 email]).

 

 

 

From: D Watson

Date: Tue, May 28, 2024 at 7:24 pm

Dear Electoral Commission,
I am trying to understand the errors encountered during the election as
outlined in the recent Auditor General Review coupled with information I
recieed from my own OIAs and general discussion I have had with other
interested parties about the election.

I have been reviewing OIAs to the Electoral Commission. I note the
following OIA

[8]https://fyi.org.nz/request/23742/respons...

Reports for the months around the actual election were not provided.

It states..."10 sets of monthly reports for 2022/23 covering operational
detail. The latter monthly reporting is for internal use and is considered
by the Commission’s Executive Leadership Team".

What does that mean?

Can you please release these documents; July 2023, August 2023, September
2023, October 2023 and November 2023. These should be readily available.

Thank you

Yours faithfully,
David

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[9][FOI #27043 email]

Is [10][Electoral Commission request email] the wrong address for Official
Information requests to Electoral Commission? If so, please contact us
using this form:
[11]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[12]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

 ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 
Conversation ID: 1eb1eb8a-1d2b-11ef-8700-c75da175cb7c
1eb1eb8a-1d2b-11ef-8700-c75da175cb7c e211bcf

References

Visible links
1. http://www.vote.nz/
2. https://elections.nz/
3. https://fyi.org.nz/request/23742/respons...
4. https://vote.nz/
5. https://elections.nz/
6. https://vote.nz/
7. mailto:[FOI #27043 email]
8. https://fyi.org.nz/request/23742/respons...
9. mailto:[FOI #27043 email]
10. mailto:[Electoral Commission request email]
11. https://fyi.org.nz/change_request/new?bo...
12. https://fyi.org.nz/help/officers

Good afternoon Mr Watson – the OIA enquiries team passed on your message.
We are collating the information required for your response and aim to
reply next week. There are quite a few documents to review.

 

Kind regards

Ethan Tucker

 

 

show quoted sections

Good afternoon Mr Watson - I'm sorry to report that it will take a little longer to provide our response. We've added some additional documents to our planned release, and reviewing them for potential release requires specialist technical knowledge from a particular manager. I've asked them to complete their review as soon as possible.

Sorry to keep you waiting
Ethan Tucker

show quoted sections

Good morning - I'm hoping to get your response signed out and sent to you by Monday.

show quoted sections

Kia ora D Watson

 

Please find attached a response to your Official Information Act request.
Due to the volume of supporting documents the full response is spread out
over four emails.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

show quoted sections

Kia ora D Watson

 

Please find attached a response to your Official Information Act request.
Due to the volume of supporting documents the full response is spread out
over four emails.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

show quoted sections

Kia ora D Watson

 

Please find attached a response to your Official Information Act request.
Due to the volume of supporting documents the full response is spread out
over four emails.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

show quoted sections

Kia ora D Watson

 

Please find attached a response to your Official Information Act request.
Due to the volume of supporting documents the full response is spread out
over four emails.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

 

Ngā mihi

 

Electoral Commission | Te Kaitiaki Take Kōwhiri 

PO Box 3220 | Level 4, 34-42 Manners Street | Wellington |
[1]vote.nz | [2]elections.nz

[3][IMG]

 

 

show quoted sections

Kia ora Mr Watson

 

My 15 July response included all existing governance reporting to the
Board for the 2023 General Election. The period immediately before and
after the election was devoted to operational delivery rather than
high-level governance, so some of the types of reporting you received
weren't produced during that period:

o Quarterly reports: Attachment A06 covers the immediate pre- and
post-election period.
o Monthly reports: The 15 July letter explains that you have been
provided with all existing monthly reports for the period in question.
The July 2023 monthly report was the last such report until January
2024.
o Risk updates: You’ve been provided with all risk reporting to the
Board from July 2023 until 13 September 2023, the last Board meeting
before the election. After the election this level of reporting to the
Board was not necessary, and quarterly risk reporting to the Board
didn’t resume until February 2024.
o Programme status reports: The reports provided are the complete set of
general election Programme Status Reports that went to the Board. The
last such report (attachment A33 in our response) went to the 13
September Board meeting, the last Board meeting held before the
election. There were no further programme status reports after that
date.

 

As mentioned on p.2 of the 15 July response, some appendices to attachment
A26 have been withheld for the reasons set out in the letter.

 

All the 33 attachments provided were produced by the Commission rather
than by external consultants.

 

If you wish to clarify your request to obtain further documents, please
specify which ones, and we will consider their release.

 

Ngâ mihi

 

Leigh Deuchars (she/ her) | Deputy Chief Executive Strategy, Governance
and Development

Electoral Commission | Te Kaitiaki Take Kôwhiri | +64 4 495 0030

PO Box 3220 | 34-42 Manners Street | Wellington |
| [1]vote.nz | [2]elections.nz

 

show quoted sections

Kia ora D Watson

 

We are writing to update you on information your additional emails
highlighted to pull together and send to you.

 

We are currently working through the General Election Delivery Taskforce
documentation, which we will send through to you once we have worked
through collation and redaction work.

 

Separately to this, we will send you consultant information and costings,
again this needs work to pull together, collate and redact where
appropriate.

 

Ngā mihi,

 

OIA Team | Electoral Commission | Te Kaitiaki Take Kōwhiri  

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140

Phone +64 4 495 0030 | [1]vote.nz | [2]elections.nz

 

show quoted sections