Printed from https://fyi.org.nz/request/24692-public-meeting-minutes-of-school-board on April 28, 2024 10:19

Public meeting minutes of school board

Mr Lowe made this Official Information request to Naenae College

Response to this request is long overdue. By law Naenae College should have responded by now (details and exceptions). The requester can complain to the Ombudsman.

From: Mr Lowe

Dear Naenae College,

I hope this letter finds you well. I am writing to request access to certain information under the provisions of the Local Government Official Information and Meetings Act 1987 (LGOIMA).

Specifically, I am seeking copies of the minutes and agendas of the last 24 school board meetings held at Naenae College. This information is of public interest and I believe it will contribute to a better understanding of the governance and decision-making processes within the school.

I request that the information be provided in electronic format.

I understand that, under the LGOIMA, you are required to respond to my request as soon as reasonably practicable and no later than 20 working days from the date of receipt.

If any part of my request is to be declined, I request that you provide reasons for the refusal as stipulated by the Act.

Should you require any further clarification or details to process this request, please do not hesitate to reply.

Thank you for your prompt attention to this matter. I look forward to your response.

Yours sincerely,

Mr Lowe

Link to this

From: Admin Account
Naenae College

Attachment Acknowledgement of OIA Board meeting minutes and agendas 24 10 November 2023.pdf
137K Download View as HTML

Kia ora
Please find acknowledgement of your OIA request.
Kind regards

show quoted sections

Link to this

From: Admin Account
Naenae College

Attachment 211028 BOT Oct 2021 Minutes S J.pdf
189K Download View as HTML

Attachment 210826 Board Agenda.pdf
153K Download View as HTML

Attachment 210923 BOT Sept Minutes.pdf
252K Download View as HTML

Attachment 210923 Board Agenda1.pdf
124K Download View as HTML

Attachment 210826 BOT Aug Minutes.pdf
246K Download View as HTML

Attachment 211125 Minutes November 2021.pdf
227K Download View as HTML

Attachment 220127 Agenda.pdf
31K Download View as HTML

Attachment 211125 Board Agenda Draft.pdf
153K Download View as HTML

Attachment 220224 BOT Feb Minutes.pdf
186K Download View as HTML

Attachment 220127 minutes January 2022.pdf
219K Download View as HTML

Attachment 220317 Board Agenda March.pdf
132K Download View as HTML

Attachment 220413 April Minutes.pdf
203K Download View as HTML

Attachment 220317 March Minutes.pdf
183K Download View as HTML

Attachment 220416 Board Agenda April.pdf
145K Download View as HTML

Attachment 220526 Board Agenda May.pdf
148K Download View as HTML

Attachment 220526 May Minutes.pdf
168K Download View as HTML

Attachment 220623 Board Agenda June.pdf
151K Download View as HTML

Attachment 220728 July Minutes.pdf
197K Download View as HTML

Attachment 220623 June Minutes.pdf
189K Download View as HTML

Attachment 220720 Board Agenda July.pdf
146K Download View as HTML

Attachment 220825 August Minutes.pdf
182K Download View as HTML

Attachment 220927 Sept Board Minutes.pdf
277K Download View as HTML

Attachment 220926 Agenda for the September Board Meeting.pdf
170K Download View as HTML

Attachment 221027 Agenda for the October Board Meeting.pdf
175K Download View as HTML

Attachment 221027 Minutes of the October Board Meeting.pdf
247K Download View as HTML

Attachment 221124 Agenda for the November Board Meeting.pdf
168K Download View as HTML

Attachment 230126 Board Agenda January 2023.pdf
90K Download View as HTML

Attachment 230126 Minutes of BOT Meeting Signed.pdf
84K Download View as HTML

Attachment 230223 Minutes of BOT Meeting Signed.pdf
96K Download View as HTML

Attachment 221124 Minutes of the November Board Meeting.pdf
139K Download View as HTML

Attachment 230330 Minutes of BOT Meeting Signed.pdf
102K Download View as HTML

Attachment 230223 Agenda for the Feb Board Meeting.pdf
153K Download View as HTML

Attachment 230329 Agenda for the March Board Meeting.pdf
155K Download View as HTML

Attachment 230504 Minutes of BOT Meeting Signed.pdf
174K Download View as HTML

Attachment 230619 Minutes of BOT Meeting Signed.pdf
91K Download View as HTML

Attachment 230504 Agenda for the May Board Meeting.pdf
147K Download View as HTML

Attachment 230727 Board Agenda July.pdf
203K Download View as HTML

Attachment 230727 Minutes of BOT Meeting Signed.pdf
183K Download View as HTML

Attachment 230619 Agenda for the June Board Meeting.pdf
150K Download View as HTML

Attachment 230831 Minutes of BOT Meeting Signed.pdf
123K Download View as HTML

Attachment 230928 Minutes of BOT Meeting Signed.pdf
133K Download View as HTML

Attachment 231026 Agenda October 2023.pdf
144K Download View as HTML

Attachment 230831 Agenda August 1.pdf
145K Download View as HTML

Attachment 230921 Agenda September.pdf
368K Download View as HTML

Attachment 231026 Minutes of the BOT Meeting Signed..pdf
142K Download View as HTML

Kia ora Mr Lowe
Please find attached the information you have requested.
Kind regards

show quoted sections

Link to this

From: Mr Lowe

I appreciate your swift response to my request filed under the Local Government Official Information and Meetings Act 1987 (LGMOA). However, upon reviewing the documents you supplied, I have identified certain discrepancies that require attention.

Specifically, I observed that agendas were omitted for the following meetings:

-23/09/2021

-28/10/2021

-24/02/2022

-25/08/2022

However, I noted that the document titled with meeting minutes for the 19/06/2023 meeting was, in fact, an agenda and not the corresponding minutes. Could you please provide the accurate minutes for this meeting?

No meeting documents have provided for the month 05/2023. Why is this?

Furthermore, I observed that several documents are marked as 'Unconfirmed' or 'Draft' and remain unsigned. I am curious as to why final copies have not been supplied. To ensure accuracy and completeness, is it possible to provide the finalised versions of these documents?

I appreciate your attention to these matters and request that you promptly rectify the mentioned issues.

Link to this

From: Admin Account
Naenae College

Kia ora Mr Lowe
Re: Official Information Act Request - Public meeting minutes of school
board
Thank you for your email and your OIA request. OIA requests are as the
name suggests 'official information requests'. I know that
the  [1]FYI.org.nz website allows users to submit requests using a
pseudonym. I have emailed them to seek clarification and they do not
require someone using their services to authenticate their identity.  I am
not comfortable with the pseudonymous nature of your correspondence, as I
believe the intent of an OIA is to seek that which is public knowledge. As
your request has been submitted using an autonym name and email address I
am obliged to respond accordingly.
For that reason, I am not able to fulfil your request. 
Chris Taylor
Principal

show quoted sections

Link to this

From: Mr Lowe

Dear Naenae College,

This request is made under the Local Government Official Information and Meetings Act 1987 and not the Official Information Act 1982, because these are meeting minutes.

Section 10(1) of the Local Government Official Information and Meetings Act 1987, states "Any person may request any local authority to make available to that person any specified official information." Anyone can make a request under this act - you are referring to the OIA which has specific eligibility requirements.

Yours sincerely,

Mr Lowe

Link to this

Things to do with this request

Anyone:
Naenae College only: