NAENAE COLLEGE BOARD OF TRUSTEES
Minutes of the Board of Trustees Meeting
held virtually on Thursday 26 May 2022 at 1830 hrs
Present:
Rome Vailini (Chair), Alex Maehe (Acting Principal), Tafaoimalo Loudeen Parsons (Parent
Representative, Karen Shepherd (Parent Representative), Sarah-Jane McCosh (Parent
Representative), Trudy Stead (Co-opted member), Eric Parker (Student Representative),
Devon Turi (Staff Representative) and
Apologies: Andy Soper (Deputy Chair), Tia Turahui, (Co-opted member)
In attendance: Helen Hepburn (Secretary)
Loudeen – karakia for opening and closing of meeting
Welcome from Rome
Strategic Focus
Rome spoke about the purpose of the goals. This is to guide the committees to provide reporting on the
goals and how we are tracking. The goals for the meetings are rotational. Next meeting the discussion
will be on goal one. The Board has an opportunity to reflect on these goals a number of times a year
Committee and Groups to focus on the strategic goals.
Rome also spoke about the Analysis of Variance, this provides information on the plans and goals that
have been set at the beginning of the year and how we are tracking. This reflects the goals of the school.
This report shows that covid as impacted any progression on goals.
A suggestion was made that maybe get Faculty Heads to attend the Board meetings once a year, this will
help us understand that is going on in the school and will show faculty heads that we are interested in
what they are doing. We could alternate, we could go to them and then the next year they can come to
us for discussion.
Student Representative Report – Eric Parker
Report taken as read
Fundraising was discussed and a number of ideas were shared on how to fundraise. The proceeds from
the fundraising is to go towards microwaves in each classroom, if there is surplus, then this will be spent n
water fountains.
Motion: that the student report be accepted
E Parker/SJ McCosh
Carried
Staff Representative Report – Devon Turi
Report taken as read
Motion: that the staff representative report be accepted
D Turi/T Stead
Carried
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Principal’s Report
Report taken as read
There was an update to the covid survey. The student survey result showed the 80% would like to have a
choice whether to wear a mask.
The Acting up structure is going well, there has been a really good response from staff. We have had a
tough time with the incident that affected 2 of our students and whanau.
Rome thanked Alex for leading us in this difficult time.
The staff resignations were accepted by the board.
Motion: that the resignations be accepted
A Maehe/ D Turi
Carried
A question was raised whether exit interviews were done at Naenae College. This has not been done in
the past.
Policy committee will look into the formal exit interview process.
The wellbeing committee to look into any improvements for the position of Social Worker, maybe sit
down with the Counsellor to get some input.
Request of Sabbatical for Alex Maehe Term 2 2023.
Recommendation to the Board that the sabbatical leave for Alex Maehe be approved.
Motion: that the sabbatical leave accepted
SJ McCosh/R Vailini
Carried
Motion: that the principals report be accepted
A Maehe/L Parsons
Carried
Sub-Committee Reports
Resource meeting
There was a recommendation to the board to put the Student Walkway on hold to be able to
proceed with the Admin Block renovation. The student walkway will be addressed again in the
near future.
Recommendation to the Board to put the Student Walkway on hold to be able to proceed with the Admin
Block renovation
K Shepherd/L Parsons
Carried
Motion: that the Resource Committee report be accepted
K Shepherd/R Vailini
Carried
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Marae meeting
Report taken as read
Sinapi’s farewell is Friday 3 June.
Motion: that the Marae report be accepted.
A Maehe/ K Shepherd
Health and Safety Committee
Report taken as read
Correspondence
A request has been received for training gear for the Prem 1 netball team, Devon to bring this to the
board next meeting.
We have received 2 quotes for Board approval:
1. Hardisty for the repair for the heaters so they will work adequately. $ 5,498.00 + GST
2. Thermoplastic – for the repair of the fume cupboard in room 6. We will not get our BWOF until this is
repaired. $ 4,919.00 + GST
Motion: that the board approve Expenditure for the Heaters
SJ McCosh/D Turi
Carried
Motion: that the board approve Expenditure for the Fume cupboard
K Shepherd/R Vailini
Carried
Minutes of meeting held 13 April 2022
Motion: that the board approves the previous minutes
R Vailini/L Parsons
Carried
ACTIONS REGISTER
Responsible/
Due
MEETING
Actioned (√)
23 Sept
Strengthening Student Engagement – report back in
S-J
March 2022
January
24 June
Draft letter for MOE re: inequities in property funding
Karen
Ongoing
25 Feb
To draw up appealing strategy document for the website.
Rome/SJ
Ongoing
Organised to meet in the holidays.
25 Feb
School Docs - Andy will send a message to members to
Andy
On going
flag documents which come up for review.
13 April
Talk to local Iwi regarding the Community Committee
Tia
May 2022
Meeting closed 2050 hrs
Signature _______________________________ Date______________________________________
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2022 MEETING DATES
Confirmed dates for Resource Meeting (Mondays)
17 January
14 February
7 March
4 April
16 May
13 June
No meeting held
4 July
15 August
12 September
17 October
14 November
Confirmed dates for BOT Meeting (Thursdays)
27 January/
24 Feb
17 March
14 April
26 May
23 June
3 February
28 July
25 August
22 September
27 October
24 November
Karakia Roster
26 May
23 June
27 January/
24 Feb
17 March
14 April
Andy
Loudeen
3 February
S-J
Rome
Loudeen
Andy
28 July
25 August
22 September
27 October
24 November
Tia
Karen
Trudy
Devon
Nic
Please note that meetings in the months of March, April and July have been adapted to allow for school
holidays and public holidays and fitting in a BOT meeting before the April holidays.
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