NAENAE COLLEGE BOARD OF TRUSTEES
Minutes of the Board of Trustees Meeting
held in the Wharekai on Thursday 27 January 2022
Present:
Karen Shepherd, (Parent Representatives), Trudy Stead (co-opted members) Nic Richards
(Principal), Eric Parker (Student Representative) and Devon Turi (Staff Representative)
Apologies: Sarah-Jane McCosh (Chair) Andy Soper (Deputy Chair), Rome Vailini, Tafaoimalo Loudeen
Parsons and TiaTurahui
In attendance: Trish Crowley (BOT secretary)
Due to absences, a quorum could not be reached. It was decided that this meeting would be deferred
until a later date to approve the following items:
• Budget approval
• Destiny Church
• Principal’s Delegations 2022
• BOT register
• Approval of BOT meeting held 25 November 2021
Minutes of the Board of Trustees Meeting
Virtual meeting held via Zoom on Thursday 3 February 2022 at 6.30pm
Present:
Sarah-Jane McCosh (Chair), Andy Soper (Deputy Chair), Rome Vailini, Tafaoimalo Loudeen
Parsons (Parent Representatives) Tia Turahui, Trudy Stead (co-opted members) Nic Richards
(Principal), Eric Parker (Student Representative) and Devon Turi (Staff Representative)
Apologies: Karen Shepherd
In attendance: Trish Crowley (BOT secretary)
1.
Budget - tabled
Nic spoke to the Budget and ensured the Board that there was good scope to access further
resources to support staff wellbeing.
A short discussion arose regarding whether the school paid a living wage for the likes of
contractors/cleaning staff.
MOVED that the Board of Trustees ensure that any new contractors employed in the future, be
paid at the living wage threshold by their employers.
Moved: L Parsons / N Richards
Carried
MOVED that the 2022 Budget be approved as tabled.
SJ McCosh / N Richards
Carried
2.
Destiny Church
Sarah-Jane spoke to the Board regarding the hiring the school hall to Destiny Church after receiving
emails from the community about the school hiring our facilities to the Church.
This had been bought up at the November meeting but as there were two members absent, it was
decided it should be discussed with all members present. It was agreed to hold a meeting via
email/phone or virtually ASAP and report back at the first meeting of 2022 year. At this meeting it
was agreed to terminate the Destiny Church’s contract.
Page
1 of
3
MOVED that the contract between Destiny Church and Naenae College be terminated with six
months notice in writing.
S-J McCosh / T Stead
Carried
3.
Principal’s Delegation
Two amendments were noted:
•
Change personal to personnel in the header row
•
The word ‘NIL’ to be added to the two empty cells in the Operating Expenditure table - Head
of Faculty
Principal’s sabbatical – Nic advised the board that the Principal’s Delegation does not need to
reflect the principal’s sabbatical as this can be moved to the deputy principal nearer to the time.
He also advised the Board that if the country is heading into a peak with Omicrom/Covid he would
defer his sabbatical to a more suitable time.
MOVED that the Board accept the principal’s Delegation with amendments.
T Turahui / R Vailini
Carried
4.
Board of Trustees register •
Update S-J McCosh’s email address and phone number
•
Update D Turi’s email
•
Update Eric Parker’s address details
MOVED that the Board Register be approved with amendments.
S-J McCosh / R Vailini
Carried
5.
Minutes of previous meeting 25 November 2021 - Tabled in pre-reading pack and taken as read, apart
from particular queries or corrections.
MOVED: that the minutes of previous meeting be accepted
S-J McCosh / A Soper
Carried
MEETING ACTIONS REGISTER
Responsible/
Due
Actioned (√)
3 Feb
Check that anyone employed by Naenae College
Helen
Next
(staff/contractors) receives the living wage.
meeting
25 Nov
Nic to respond to staff re letter, through NZEI
Nic
representative Gareth Johnson.
25 Nov
To assist with the enhancement of school corridors.
Rome
February
meeting
23 Sept
Strengthening Student Engagement – report back in
S-J
Jan 2022
January
24 June
Draft letter for MOE re: inequities in property funding
Karen
Ongoing
25 Feb
To draw up appealing strategy document for the website.
Rome/SJ
Ongoing
Organised to meet in the holidays.
25 Feb
School Docs - Andy will send a message to members to
Andy
As required
flag documents which come up for review.
Meeting closed: 7.39 pm
Signature: _________________________________ Date: _________________________________
Page
2 of
3
2022 MEETING DATES
Confirmed dates for Resource Meeting (Mondays)
17 January
14 February
7 March
4 April
16 May
13 June
No meeting held
4 July
15 August
12 September
17 October
14 November
Confirmed dates for BOT Meeting (Thursdays)
27 January/
24 Feb
17 March
14 April
26 May
23 June
3 February
28 July
25 August
22 September
27 October
24 November
Please note that meetings in the months of March, April and July have been adapted to allow for school
holidays and public holidays and fitting in a BOT meeting before the April holidays.
Page
3 of
3
