NAENAE COLLEGE BOARD OF TRUSTEES
Minutes of the Board of Trustees Meeting
Thursday 25 August 2022 at 1830 hrs
Meeting Room Naenae College
Present:
Rome Vailini (Chair), Andy Soper (Deputy Chair), Tafaoimalo Loudeen Parsons (Parent
Representative, Karen Shepherd (Parent Representative), Trudy Stead (Co-opted member),
Eric Parker (Student Representative), Devon Turi (Staff Representative)
Apologies: Tia Turahui (Co-opted member), Sarah-Jane McCosh (Parent Representative), Nic Richards
(Principal)
In attendance: Helen Hepburn (Secretary)
Karen– karakia for opening and closing of meeting
Welcome from Rome.
Rome thanked all the Board members for their commitment and Mahi to the Board, as this will be the last
Board meeting for some, as the new Board will be voted on for the September meeting. He thanked Andy
and S-J for their long service to the Board of Trustees.
Strategic Focus – Goal 3
3a. A community engagement plan is developed and introduced Te Whānau Tahi values are evidenced
through the culture and practices of the school.
This is an ongoing function of the Board. With new members coming on to the Board, they will bring a
new prospective and the voice of the community will come through. There was mention that there was a
gape in the Board for Mana Whenua, perhaps a member of Mana Whenua can be co-opted onto the
Board – this can be a decision for the New Board. Mana Whenua choose who they want to be on the
Board. To initially get some interest perhaps send out newsletters or minute of meetings.
Student Representative Report – Eric Parker
Report taken as read
Whānau Assemblies run byt Students and Mentors this week
Formal was excellent
Microwaves – safety instructions to be provided fro each classroom
Motion: that the student report be accepted
E Parker/K Shepherd
Carried
Staff Representative Report – Devon Turi
Report taken as read
Decisions by the government to issue learning credits will take a bit of stress of teachers and students, it
will be easier for students to obtain NCEA:
Level 1 – 10 Credits
Level 2 – 8 Credits
Level 3 – 8 Credits.
Senior formal was one of the better ones in years – ii was very festive – the formal committee outdid
themselves.
Thank you to the Board members who are leaving - Thank you from all the staff.
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Motion: that the staff representative report be accepted
D Turi/R Vailini
Carried
Principal’s Report
Report taken as read
We have had 8 nominations for the new Board, will have to go to election.
Counsellor is getting snowed under at the moment, covering 2 jobs. Maybe we can offer Challenge 2000
some extra hours to help out, or employ an interim Social Worker – 12 months fixed term.
Recommendation – discussion required around appointing a Social Worker.
Social workers will be graduating in September, maybe this is a good time to look at this.
Principal has organised a “welcome to the New Board Members, Farewell to those Board members
leaving us” get together on 17 September.
Motion: that the principals report be accepted
R Vailini/ A Soper
Carried
Sub-Committee Reports
Resource meeting
Report taken as read.
Recommendations to the board for purchasing 33 chromebooks to replace chromebooks purchased in
2018.
Move: that the board approve capital expenditure for $9620.00 for replacement Chromebooks
A Soper/L Parsons
Carried
Recommendation to the board for upgrading the extraction modifications to the Tec Block
Move: that the board approve capital expenditure for $14900 for the upgrade of extraction modifications
to the Tech Block
A Soper/K Shepherd
Carried
Motion: that the Resource Committee report be accepted
A Soper/K Shepherd
Carried
Marae meeting
Report taken as read
Motion: that the Marae report be accepted.
D Turi/L Parsons
Carried
Minutes of meeting held 28 July 2022
Motion: that the board approves the previous minutes
R Vailini/T Stead
Carried
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ACTIONS REGISTER
Responsible/
Due
MEETING
Actioned (√)
23 Sept
Strengthening Student Engagement – report back in
S-J
March 2022
January
24 June
Draft letter for MOE re: inequities in property funding
Karen
Ongoing
25 Feb
To draw up appealing strategy document for the website.
Rome/SJ
Ongoing
Organised to meet in the holidays.
25 Feb
School Docs - Andy will send a message to members to
Andy
On going
flag documents which come up for review.
13 April
Talk to local Iwi regarding the Community Committee
Tia
May 2022
23 June
See what feedback we have from the Māori success
Devon
evening regarding how we can get students to school
23 June
Engage wellbeing committee active with all material
Loudeen
provided.
23 June
Crisis Management plan – review underway – update
Nic
terminology.
25 Aug
Recommend co-opting a Board member from Mana
Loudeen
Whenua
Meeting closed 1936 hrs
Signature _______________________________ Date______________________________________
2022 MEETING DATES
Confirmed dates for Resource Meeting (Mondays)
17 January
14 February
7 March
4 April
16 May
13 June
No meeting held
4 July
15 August
12 September
17 October
14 November
Confirmed dates for BOT Meeting (Thursdays)
27 January/
24 Feb
17 March
14 April
26 May
23 June
3 February
New Board
28 July
25 August
27 October
24 November
29 September
Karakia Roster
26 May
23 June
27 January/
24 Feb
17 March
14 April
Andy
Loudeen
3 February
S-J
Rome
Loudeen
Andy
New Baord
28 July
25 August
27 October
24 November
29 September
Tia
Karen
Devon
Please note that meetings in the months of March, April and July have been adapted to allow for school holidays and public holidays and fitting in
a BOT meeting before the April holidays.
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