NAENAE COLLEGE BOARD OF TRUSTEES
Minutes of the Board of Trustees Meeting
held virtually on Thursday 23 June 2022 at 1830 hrs
Present:
Andy Soper (Deputy Chair), Alex Maehe (Acting Principal), Tafaoimalo Loudeen Parsons
(Parent Representative, Karen Shepherd (Parent Representative), Tia Turahui (Co-opted
member), Trudy Stead (Co-opted member), Eric Parker (Student Representative), Devon Turi
(Staff Representative)
Apologies: Rome Vailini (Chair), Sarah-Jane McCosh (Parent Representative)
In attendance: Helen Hepburn (Secretary)
Andy– karakia for opening and closing of meeting
Welcome from Andy
Strategic Focus
This meeting we focused on Goal 1a which relates to the student’s attendance. Information from the
Ministry regarding similar schools to us shows us sitting in the middle regarding attendance. This can be
attributed to students coming back in stages after the lockdowns that we have had, when the students
were working from home attendance was marked accordingly. Another factor showed that students from
different ethic backgrounds were affected differently, mainly Māori, Pacifica and MELAA showed lower
attendance. The teachers need to put the correct code in for students if they are not at school, if nothing
has been heard from the parent after 5 days the code becomes T (Truant).
The question was raised “how do we monitor this?”. We have a Whanau head looking at attendance, to
get to the bottom of this. We need to change the way we look at engaging students to come to school,
maybe getting the students, who are not attending, involved in some kind of activity to get them back to
school.
There are a number of agencies to help support students, there are a range of reasons why students are
not attending.
We can also engage parents at the report evenings – ask questions and get feedback. It will also be a
great opportunity at the Māori success evening to engage parents.
Loudeen has asked if we can carry on with Goal 1 next Board meeting concentrating on 1d – A Pacific
Achievement Plan is developed and introduced.
Student Representative Report – Eric Parker
Report taken as read
LAR microwave proposal to be presented to Nic before next Board meeting
Motion: that the student report be accepted
E Parker/K Shepherd
Carried
Staff Representative Report – Devon Turi
Report taken as read
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Thank you to the Board for the staff morning tea, it was very much appreciated, and it was a time for the
staff to come together.
An invitation was extended to the Board for them to attend the Māori Success evening . This will be the
first one in 4 years.
Motion: that the staff representative report be accepted
D Turi/T Turahui
Carried
Principal’s Report
Report taken as read
Matariki – time to take stock, pause and reflect – A promise to the new year.
We are rostering Yr 11,12 and 13 home for the next 2 weeks.
SNU has TAs away which is impacting on the other staff, but we are coping.
Mid-year reports are underway.
We have advertised for a Library Manager, we are interviewing 3 applicants, we would like the successful
applicant to start at the beginning of term 3.
Joti Lea (Sinapi’s) replacement has started.
We have yet to advertise the Social Worker’s role, we will be utilising Ahn-Doa Pham (Josh Mills
replacement) from Challenge 2000. Will be doing a review of the social worker’s role before advertising.
Motion: that the principals report be accepted
A Maehe/T Stead
Carried
Sub-Committee Reports
Resource meeting
We have had the swing installed in SNU.
The original estimate quotes we have for this installation was:
1. $22,000; or
2. $7,600 (which the Board accepted last year)
The actual invoice we received was for $11,660. The Resource Chair accepted this invoice for payment.
The reasons for accepting this invoice are as follows:
1. There was extra work involved – the company actually built the swing and then had to encase the swing
in a concrete foundation.
2. The invoice came under the top quote from last year.
3. The SNU kids love the swing
4. We have not spent much on SNU
5. We are flush with cash at present.
Motion: that the Resource Committee report be accepted
K Shepherd/T Turahui
Carried
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Marae meeting
Report taken as read
Marae Kitchen is ready to go. Looking at installing over the Term 2 Holidays.
Motion: that the Marae report be accepted.
D Turi/T Turahui
Carried
Wellbeing Committee
No actual meeting was held, however there has been some discussion
There is now a Wellbeing folder set up in the BOT Google drive.
Kamaia’s report has been reviewed. We have some basis of how the operations work.
The committee has been provided with copies of job descriptions for the Social Worker and Guidance
counsellor. We also need to sign a new MoU with Challenge 2000.
We could also look at programmes designed with young men in mind – we would need to find the right
person for this role.
Policy Committee
No actual meeting was held, however there has been some discussion
Andy and SJ have been working on Exit Interview Policy
Action Points
Talk to local Iwi regarding the Community Committee – Tia
Tia has engaged in conversation with Te Runanganui o te Atiawa to see how best they can support this
group and put a strategic plan in place.
Correspondence
A decision has been made regarding masks and unvaccinated teachers. Alex is to go out to the
community with a letter drafted by Rome.
- Masks will be encouraged to be worn.
- Unvaccinated teachers can be employed.
Minutes of meeting held 23 June 2022
Motion: that the board approves the previous minutes
L Parsons/K Shepherd
Carried
ACTIONS REGISTER
Responsible/
Due
MEETING
Actioned (√)
23 Sept
Strengthening Student Engagement – report back in
S-J
March 2022
January
24 June
Draft letter for MOE re: inequities in property funding
Karen
Ongoing
25 Feb
To draw up appealing strategy document for the website.
Rome/SJ
Ongoing
Organised to meet in the holidays.
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25 Feb
School Docs - Andy will send a message to members to
Andy
On going
flag documents which come up for review.
13 April
Talk to local Iwi regarding the Community Committee
Tia
May 2022
23 June
See what feedback we have from the Māori success
evening regarding how we can get students to school
23 June
Engage wellbeing committee active with all material
provided.
23 June
Crisis Management plan – review underway – update
terminology.
Meeting closed 1955 hrs
Signature _______________________________ Date______________________________________
2022 MEETING DATES
Confirmed dates for Resource Meeting (Mondays)
17 January
14 February
7 March
4 April
16 May
13 June
No meeting held
4 July
15 August
12 September
17 October
14 November
Confirmed dates for BOT Meeting (Thursdays)
27 January/
24 Feb
17 March
14 April
26 May
23 June
3 February
28 July
25 August
22 September
27 October
24 November
Karakia Roster
26 May
23 June
27 January/
24 Feb
17 March
14 April
Andy
Loudeen
3 February
S-J
Rome
Loudeen
Andy
28 July
25 August
22 September
27 October
24 November
Tia
Karen
Trudy
Devon
Nic
Please note that meetings in the months of March, April and July have been adapted to allow for school
holidays and public holidays and fitting in a BOT meeting before the April holidays.
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