NAENAE COLLEGE BOARD OF TRUSTEES
Minutes of the Board of Trustees Meeting
held virtually on Wednesday 13 April at 1830
Present:
Rome Vailini (Chair), Nic Richards (Principal), Andy Soper (Deputy Chair) Tafaoimalo Loudeen
Parsons (Parent Representative, Trudy Stead (Co-opted member), Tia Turahui, (Co-opted
member), Eric Parker (Student Representative), Devon Turi (Staff Representative) and Alex
Maehe (Acting Principal)
Apologies: Karen Shepherd (Parent Representative), Sarah-Jane McCosh (Parent Representative)
In attendance: Helen Hepburn (Secretary)
Rome – karakia for opening and closing of meeting
Rome welcomed Alex – he will be attending meetings while Nic is on Sabbatical in term 2.
Strategic Focus
The strategic focus of this meeting is togetherness. A robust discussion was entered into regarding the
committees Naenae College have at present. We had previously talked about the Community Committee
and the rationale and terms of reference for this committee. After in-depth investigate it was found that
there were no formal terms of reference. It was decided that through previous minutes, that the main
reason for this committee was to engage the wider communities. A question was raised whether we
actually needed the community committee, or could this be done adhoc? Like report evenings/rugby side-
lines/Kapa Haka regionals. It was decided that we needed to keep this fairly formal. The idea was floated
that we could restart this committee and involve local Iwi, parents, plus staff. It was envisioned that there
would be 3 to 5 people on this committee. It was also brought up that currently, due to the pandemic,
people are more reluctant to attend meetings. A point was made that it is easier now we have zoom etc.
Tia volunteered to speak to the local Iwi and bring information back to the next Board Meeting
Student Representative Report – Eric Parker
Report taken as read
In the LAR Council meeting the state of the water fountains was raised, the LAR Council have a budget of
$5000, maybe they can look at spending some of this to update the fountains.
Motion: that the student report be accepted
E Parker/R Vailini
Carried
Staff Representative Report – Devon Turi
Report taken as read
Motion: that the staff representative report be accepted
D Turi/A Soper
Carried
Principal’s Report
Report taken as read
A discussion was had regarding the attendance of the Y13, a survey was conducted, and the outcome was
that the attendance is lower for year 13’s due to other pressures, fatigue, assessments, not purely COVID
related.
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The Analysis of Variance report is requested by the Ministry every year. This report provides data on
results, and the board goals from the previous year. As soon as this report is completed a copy will be
forwarded to the Board
Staffing – Nadia is leaving us at the end of term 1, she was only on a fixed term while Tapaau was
recovering. Tapaau’s recovery is taking longer than expected, however she will be connecting with her
Samaon students online until the beginning of term 3.
Motion: that the principals report be accepted
N Richards/ T Turahui
Carried
Sub-Committee Reports
Resource meeting
Nic spoke regarding the H&S Covid plan and the mandate and the changing parameters around
the school. We are following the traffic light system put out by the government.
This is a consultation process, and we need to engage the community in terms of what we are
proposing. To start with we have spoken to the staff regarding this, some staff may have
concerns about unvaccinated teachers being on staff. A report will be presented to the Board at
next meeting.
A consensus from the board that we will encourage staff and students to wear masks as we are
still in a pandemic.
Motion: that the Resource Committee report be accepted
N Richards/A Spoer
Carried
Marae meeting
Finances were discussed, as we have been in a pandemic, the marae has not been hired out.
It was decided that a monthly meetings will now going ahead.
Discussions were held regarding Sinpai’s farewell to Sacred Heart. SLT have always engaged in
mihi whakatau (Momoliga – same process in Pacifika), it is the Naenae way.
Motion: that the Marae report be accepted.
D Turi/ T Turahui
Wellbeing Committee
Loudeen delivered draft to Nic and Rome 13 April 2022, we need to finailse the terms of
reference. This report will be circulated to the rest of the Board for consideration.
Health and Safety Committee
With Karen unable to attend meetings due to work commitments, Trudy is into this committee.
Correspondence
Nic received a leave request from Bernadette Coup for 2 weeks discretionary leave at the start of term 3.
Bernadette has served 20 years at Naenae College and is entitled to 1 week’s discretionary leave, which is
paid for by the Board, and she has requested 1 week unpaid. Bernadette has organised relief teachers to
cover her for when she is away.
Motion: that the board approve leave request for Bernadette Coup
N Richards/L Parsons
Carried
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Due to Nic being of Sabbatical for 10 weeks, the Board give Alex Maehe, (who will be Acting Principal)
Principal’s delegation in the absence of Nic Richards. The only amendment to the principal’s delegation is
that no permanent appointments can be made.
Motion: the board move that delegations for Acting Principal be accepted for the duration of the
Sabbatical
N Richards/R Vailini
Carried
Minutes of meeting held 17 March 2022
Motion: that the board approves the previous minutes
R Vailini/N Richards
Carried
ACTIONS REGISTER
Responsible/
Due
MEETING
Actioned (√)
25 Nov
To assist with the enhancement of school corridor. This
Rome
Ongoing
will now be looked at end of term – Quotes to be sourced
for the painting of the corridors
23 Sept
Strengthening Student Engagement – report back in
S-J
March 2022
January
24 June
Draft letter for MOE re: inequities in property funding
Karen
Ongoing
25 Feb
To draw up appealing strategy document for the website.
Rome/SJ
Ongoing
Organised to meet in the holidays.
25 Feb
School Docs - Andy will send a message to members to
Andy
On going
flag documents which come up for review.
13 April
Talk to local Iwi regarding the Community Committee
Tia
May 2022
Meeting closed 2044
Signature ________________________________________________ Date_________________________
2022 MEETING DATES
Confirmed dates for Resource Meeting (Mondays)
17 January
14 February
7 March
4 April
16 May
13 June
No meeting held
4 July
15 August
12 September
17 October
14 November
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Confirmed dates for BOT Meeting (Thursdays)
27 January/
24 Feb
17 March
14 April
26 May
23 June
3 February
28 July
25 August
22 September
27 October
24 November
Karakia Roster
27 January/
24 Feb
17 March
14 April
26 May
23 June
3 February
S-J
Rome
Andy
Loudeen
28 July
25 August
22 September
27 October
24 November
Tia
Karen
Trudy
Devon
Nic
Please note that meetings in the months of March, April and July have been adapted to allow for school
holidays and public holidays and fitting in a BOT meeting before the April holidays.
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