Tēnā koe Tony

Thank you for your email dated 4 June 2021 requesting information about the WCC Final Spatial Plan.

Our team will manage your request under the Local Government Official Information and Meetings Act 1987 which requires us to provide a decision as soon as possible, but no later than 5 July 2021, being 20 working days of receipt.

The reference number for your request is IRC-1945.

Please contact us if you have any further questions.

Kind regards

The Assurance Team
Email: [email address]
Wellington City Council | W Wellington.govt.nz | |

The information contained in this email is privileged and confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the sender immediately. Your assistance is appreciated.

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Hello Tony,

With regard to your request, please accept this email as the Council's decision that we will be providing you with the information held.

We are just finalising some redactions for personal information reasons, and then we will be sending the information to you.

Kind regards

Chris
Chris Brown | He/Him
Official Information | Wellington City Council
P 04 803 8368 | E [email address] |
W Wellington.govt.nz

The information contained in this email is privileged and confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the sender immediately. Your assistance is appreciated.

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Hello Mr Randle,

It is looking like it will be either the end of this week, or the beginning of next week.

Kind regards

Chris
Chris Brown | He/Him
Official Information | Wellington City Council
P 04 803 8368 | E [email address] |
W Wellington.govt.nz

The information contained in this email is privileged and confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the sender immediately. Your assistance is appreciated.

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Hello Mr Randle,

Thank you for your understanding, and patience, with regard to this request.

I can now confirm again that the Council is providing you with the information held that is relevant to your request, as attached.

You will note that we have redacted the personal contact information of several persons, under LGOIMA, s7(2)(a) to protect the privacy of individuals. Additionally, we have withheld one piece of correspondence in its entirety, under LGOIMA, s7(2)(b), s7(2)(f)(i) & s7(2)(i). This is because it refers to work in progress that includes matters that are commercially sensitive and the release of this document may affect negotiations. It also contains free and frank expression of opinion. There is also a further redaction to one email chain as the redacted material is not related to your request.

If you do not agree with the decision to withhold and redact information, you have the right to contact the Office of the Ombudsman and request they investigate the Council decision.

If you have further questions, please contact me.

Kind regards

Chris
Chris Brown | He/Him
Official Information | Wellington City Council
P 04 803 8368 | E [email address] |
W Wellington.govt.nz

The information contained in this email is privileged and confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the sender immediately. Your assistance is appreciated.

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Hello Mr Randle,

Thank you for your email.

The Council has provided you with all of the information held, related to the subject of your request, apart from those emails or parts thereof that you have been advised were withheld. In this, you were advised that information had been redacted for personal reasons; that the information in the chain is not related to the request; or that the information had been withheld for reasons of commercial sensitivity.

All documents were provided in their original form, except for where it was necessary to convert them so that redaction software could be applied for the reasons detailed above (and in my original response). These converted documents will not be provided in any other format, original or otherwise, as that would allow the redactions that have been applied to be removed.

With regard to your bullet-pointed list below, we have provided all of the information relevant to these points, as part of the original response.

All attachments held by the Council have been provided, along with the parent communication. Where this has happened, the attachment has the same name as is recorded on the parent communication, so can be distinguished in that way. This is the same for linked documents. If they are held by the Council, they have been provided.

As detailed above, some documents were converted into PDF to allow redaction software to be used. These will not be provided to you in other forms.

The documents you say are unreadable, as they are in their original HTML format, are email documents generated using MS Outlook. They may pose problems for persons using Apple proprietary software. Please advise is this is the case and I will have toe documents resent as PDF's. I cannot convert them for Apple software reading purposes.

Concerning the document you advised was corrupted, I have checked this and can confirm that it does not seem to work properly. I have tried to re save it and the same issue has recurred. As such, what I have had to do is send the communication to myself, but with the originally redacted personal information replaced by asterisks. I have then attached it to this email for your purposes, in the original format. [reminder: it does contain redactions, but they have had to be done with asterisks due to the system].

Regards

Chris
Chris Brown | He/Him
Official Information | Wellington City Council
P 04 803 8368 | E [email address] |
W Wellington.govt.nz

The information contained in this email is privileged and confidential and intended for the addressee only.
If you are not the intended recipient, you are asked to respect that confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the sender immediately. Your assistance is appreciated.

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Link: [1]File-List

Hello Mr Randle,

 

Thank you for your email, confirming that you would appreciate the
documents we provided to you in MS Outlook format as PDF’s as you are
unable to view them.

 

You listed the documents you would like converted, as follows –

 

* Attachment RE Criteria for MRT.html

* Attachment RE FYI Possible changes to draft One Network Framework.html

* Attachment RE To review content for officers submission to GWRC draft
Regional Public Transport Plan 2021.html

* Attachment RE Your review requested by midday Friday 22 Jan one page of
content in the draft Regional Land Transport Plan about LGWM s MRT and
rail lines and how it connects with NPS UD.html

* Attachment References and images of current regional and national
guidance and direction relating to Johnsonville line being rapid
transit.html

* Attachment Short adjunct to Memo Background and current state of play
Rapid Transit Service and the NPS UD.html

* Attachment Forming guidance from Waka Kotahi.html

* Attachment Johnsonville Line.html

* Attachment LGOIMA Request.html

 

Please find the requested converted files as attached. Please also note
that where there were attachments to the Outlook files, I have included
them here as PDF’s also (they are prefixed with the parent file name).

 

In the second part of your email, below, you are challenging the Council’s
assertion that it has provided the information held, and you ask us to
confirm the origin and other factors of several files. While the Council
had provided you with all of the information held, you not being able to
open several Outlook files prevented you from seeing the origin of these.
When you view the PDF’s provided today, you will be able to see the origin
of the ‘Rapid Transit Definitions v1.1.pdf’ file (it is an attachment to
one of the files converted to PDF).

 

Concerning the second file that you refer to in the same section, I am
unable to see the file you are talking about ‘Item 14.Statistics on Cable
Car Bus rail services.pdf’, and it was not an attachment provided to you
in my responses of 16 July or 22 July. Are you please able to confirm this
document?

 

Thirdly, you refer to documents provided to you as PDF’s, and that they
refer to or contained attachments in their original formats, and you have
asked us to ensure we provide the original attachments. Specifically, you
refer to the following –

 

* Attachment RE Definition of Rapid Transit 1.pdf - “I meant to say that
its’s still the document at the link on Sharepoint.”

Answer – we do not have access to the linked file. The link does not work
and the file cannot be accessed.

* Attachment RE LGWM rapid transit.pdf – “I think a couple of adjustments
to map 6 (directly below) and also our main visual (further below).”

Answer – I have re PDF’d this document and re-inserted the map and visual.

* Attachment RE Rapid transit definition for RLTP.pdf - “The attached text
and map will be included in an Appendix to the RLTP …”

Answer – we hold only the version of the email chain that has been
provided to you, so do not have the attachments referenced.

* Attachment FW Rapid transit definition for RLTP 1.pdf - “I attach some
amendments for your consideration, …”

Answer – we hold only the version of the email chain that has been
provided to you, so do not have the attachments referenced.

* Attachment One Network Framework.pdf - “See attached presentation.”

Answer – the attachment referred to was provided to you as a PDF on 16
July 2021.

 

As per the above response, we have tried to assist you by providing the
documents you could not view, while there is one document you refer to
that I do not recall and would need some assistance from yourself to
identify.

 

Kind regards

 

Chris

 

 

Chris Brown | He/Him

Official Information | Wellington City Council
P 04 803 8368 | M 021 227 8368
E [2][email address] | W [3]Wellington.govt.nz

The information contained in this email is privileged and confidential and
intended for the addressee only.
If you are not the intended recipient, you are asked to respect that
confidentiality and not disclose, copy or make use of its contents.
If received in error you are asked to destroy this email and contact the
sender immediately. Your assistance is appreciated.

 

 

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