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Pigeon Island Huts

Wayne Scott made this Official Information request to Queenstown-Lakes District Council

This request has an unknown status. We're waiting for Wayne Scott to read recent responses and update the status.

From: Wayne Scott

Dear Queenstown-Lakes District Council,

Could I please have a copy of the agreement by which the privately owned hut located on Pigeon Island is there by virtue of as well as copies of any correspondence between the owner(s), their successors, agents, lawyers, and any other related party, and any member of QLDC staff, elected members, or agents of QLDC.

Could you also please advise what, if any, money has been paid to QLDC for this hut.
Yours faithfully,

Wayne Scott

Link to this

From: QLDC Services
Queenstown-Lakes District Council


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Thank you for your email.

 

Should your enquiry be urgent, please phone Queenstown 03 441 0499 or
Wanaka 03 443 0024.

 

Kind Regards,

 

The QLDC Customer Services Team

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From: QLDC Services
Queenstown-Lakes District Council

Thank you for your email.
 
Thank you for your email. Should your enquiry be urgent, please phone
Queenstown 03 441-0499 or Wanaka 03 443-0024 otherwise your request will
be forwarded to the appropriate staff member or contractor to be actioned
the next business day.

Kind Regards,
 The QLDC Customer Services Team

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From: Phil Jones
Queenstown-Lakes District Council


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Attachment Acknowledgement letter SCOTT W.pdf
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Good afternoon Wayne

 

Please find attached an acknowledgement letter relating to your LGPIMA
request for information yesterday.

 

Regards

 

 

Phil Jones | Senior Official
Information Advisor
Chief Executive’s Office |
Queenstown Lakes District
Council

DD: +64 3 450 1776
[1]QLDC-Logo_CMYK_Blue[2]www.qldc.govt.nz
E: [email address]

 

Please note that my days of work
are: Tuesdays, Wednesdays (full
days) and Thursday mornings.

 

 

References

Visible links
1. http://www.qldc.govt.nz/
2. http://www.qldc.govt.nz/

Link to this

From: Information Request
Queenstown-Lakes District Council


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Attachment LGOIMA Response SCOTT W.pdf
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Attachment Private Hut.pdf
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Attachment Private Hut 2.pdf
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Kia ora Wayne,

 

Please see the attached response for your request.

 

 

Ngâ mihi,

Poonam

 

Poonam Sethi  | Governance and Official Information [1][IMG]

Advisor | Chief Executive’s Office

Queenstown Lakes District Council

P: +64 3 450 0379

 

P  Please consider the environment before printing this e-mail 

 

 

 

 

From: Phil Jones <[email address]>
Sent: Tuesday, 5 April 2022 2:39 PM
To: [FOI #19047 email]
Cc: Information Request <[email address]>
Subject: LGOIMA Request re Pigeon Island Hut

 

Good afternoon Wayne

 

Please find attached an acknowledgement letter relating to your LGPIMA
request for information yesterday.

 

Regards

 

 

Phil Jones | Senior Official
Information Advisor
Chief Executive’s Office |
Queenstown Lakes District
Council

DD: +64 3 450 1776
[3]QLDC-Logo_CMYK_Blue[4]www.qldc.govt.nz
E: [2][email address]

 

Please note that my days of work
are: Tuesdays, Wednesdays (full
days) and Thursday mornings.

 

 

References

Visible links
1. http://www.qldc.govt.nz/
2. mailto:[email address]
3. http://www.qldc.govt.nz/
4. http://www.qldc.govt.nz/

Link to this

From: Wayne Scott

Dear Information Request,

Are you saying there has been no correspondence with any party related to the private occupiers of the hut since 1997?

Are you able to advise how many non-related members of the public have been able to book this hut since 1997?

Are you able to advise why it has taken over 12 months for the hut to revert to Council management?

Are you further advising that there has been private occupation of public land for over 25 years with no monies being paid to the Council?

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council

Morning Wayne,

Many thanks for your further email.

I'm acknowledging at this stage and will be in touch once I've the sourced the information.

Please note our retrievable on-line records go back to 2014. Prior to that we have to check the archives for which a manual search of all the correspondence needs to be done by our Records team which would involve considerable cost depending on their time.

I will contact our Records team and see if they can still track any emails for the Correspondence part of your request - " Are you saying there has been no correspondence with any party related to the private occupiers of the hut since 1997? "

Thanks,
Poonam

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Link to this

From: Wayne Scott

Dear Information Request,

An email from 2007 references a content management system this is some 7 years prior to when you say you have online records.

You reference meeting with the parties presumably there has been correspondence pertaining to this.

Could I please have a copy of all internal communication, including notes, relating to the hut in question.

Yours sincerely,

Wayne Scott

Link to this

From: Wayne Scott

Dear Information Request,

This request is now overdue and you have not asked for an extension.

I note the original request was not fulfilled

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council


Attachment LGOIMA Extension letter SCOTT W Time Extension.pdf
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Hi Wayne,

Apologies for the delay in acknowledging your last email. I was gathering some thoughts from our Records and Infrastructure team before getting back to you.

Please see the extension letter and I will be in touch once I've sourced the information.

Thanks,
Poonam

Poonam Sethi  | Governance and Official Information
Advisor | Chief Executive’s Office
Queenstown Lakes District Council
P: +64 3 450 0379

  Please consider the environment before printing this e-mail 

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Link to this

From: Wayne Scott

Dear Information Request,

Please note this request is due today.

Yours sincerely,

Wayne Scott

Link to this

From: Wayne Scott

Dear Phil Jones,

This request is now overdue.

Please advise why you have not complied with the law.

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council


Attachment LGOIMA Final Response SCOTT W.pdf
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Hi Wayne,

Apologies for the delayed response.

Please see the attached response for your request. Please note we need end of this week to review few documents that were found during the manual search that was performed by our Records team.

I hope that’s ok with you.

Thanks,
Poonam

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Link to this

From: Wayne Scott

Dear Queenstown-Lakes District Council,

You have misunderstood part of my request.

The agreement between the hut owners states that the hut will revert to public ownership upon the death of the two former owners.

As those parties have now been deceased for over 12 months why has it taken over 12 months for the hut to revert to public ownership?

Yours faithfully,

Wayne Scott

Link to this

From: QLDC Services
Queenstown-Lakes District Council


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Good Morning Wayne,

Thank you for your email.

I have forwarded your request onto our Information Request Team and have
asked if they can assist you and provide this information.

Please let me know if you have any questions.

Kind regards,

Megan

 
 
 

QLDC Customer Service Team

Queenstown Lakes District Council
[1]www.qldc.govt.nz
P: +64 3 441 0499

E: [Queenstown-Lakes District Council request email]

 

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Link to this

From: Wayne Scott

Dear QLDC Services,

Further to this aspect of the request where you stated:

“As is normal on much of Council reserve land, premise and structures can occupy land for a
peppercorn occupation of $1 per annum. QLDC does not own the building.”

The agreement provided earlier as part of this request states that QLDC does own the building. However the other parties had occupation rights, provided members of the public could book the hut.

It appears that no member has been able to book this hut for over 25 years.

You again mention meeting with the relevant parties, given the relevant parties have been deceased for over 12 months I am curious as to how this meeting eventuated? It would explain why there has been no correspondence with the parties. Is it possible to get a transcript of the discussion, presumably this was via way of a priest or some other connection to the after life.

The agreement states that the hut will revert to public management upon the death of the two parties; as this has now been over 12 months has the management of this hut reverted to public management?

If not, why not? And when will this occur.

Yours sincerely,

Wayne Scott

Link to this

From: QLDC Services
Queenstown-Lakes District Council


Attachment image002.png
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Thank you for your email.

 

Should your enquiry be urgent, please phone Queenstown 03 441 0499 or
Wanaka 03 443 0024.

 

Kind Regards,

 

The QLDC Customer Services Team

Link to this

From: QLDC Services
Queenstown-Lakes District Council


Attachment attachment.jpg
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Good Afternoon Wayne,

Thank you for sending in further correspondence. 

I have also passed this along to our Information Request Team and ask that
they assist these requests as well.

kind regards,

Megan

 
 
 

QLDC Customer Service Team

Queenstown Lakes District Council
[1]www.qldc.govt.nz
P: +64 3 441 0499

E: [Queenstown-Lakes District Council request email]

 

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Link to this

From: Poonam Sethi
Queenstown-Lakes District Council


Attachment Pigeon Island LGOIMA request APL records.pdf
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Attachment LGOIMA Final Response SCOTT W.pdf
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Hi Wayne,

 

Please see our response to your further correspondence below.

 

o A meeting has been held with family members representing the estate of
the deceased. The meeting confirmed that the hut will be returned to
QLDC control. We are working with the family on the removal of
personal items and completing building compliance checks before
handover. No transcript was kept of the discussion.

 

In addition please see the attached  for the first part of your question
that we advised to respond by end of this Friday in our last response
(attached).

 

Thanks,

Poonam.

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Link to this

From: Wayne Scott

Dear Poonam Sethi,

Can you please advise when the meeting with representatives of the deceased estate took place, and advise the time frame in which personal items were to be removed by.

Could you also please advise what steps have been undertaken in working with the family for the removal of personal items and building compliance checks?

Can you also please advise how the meeting was organised and who attended the meeting. It seems as though the meeting must have been organised by telephone or in person as there is no correspondence between the two parties. Given this must be the case could you please advise what conflict of interest was registered. If there was no conflict of interest registered could you please advise why not.

It seems highly improbable that there has been no correspondence between to the two parties pertaining to the meeting and the subsequent return of the management to the QLDC.

As such if this information, or a satisfactory response, is not received in a timely manner I will have to ask the Ombudsman to follow the matter up.

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council

Mōrena Wayne,

Hope you had a great long weekend.

I've consulted our Property & Infrastructure team and they are keen to have a phone conversation with you to answer all your questions. Does that help ?

Please let me know if that works and I can arrange a phone call.

Thanks,
Poonam

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Link to this

From: Wayne Scott

Dear Information Request,

I would prefer all correspondence to be public. These should not be complicated requests.

It seems as though QLDC is intentionally withholding information, or has not done what they are supposed to have done.

To date you have advised that the Hut is owned by QLDC, that the Hut is privately owned, that there has been a meeting with the relevant parties, despite them being deceased, that there has been no correspondence with said parties in relation to the meeting, or subsequent follow up.

From the information provided the Hut was supposed to be made available for the public to book (despite no record of any booking system), the management of the Hut was supposed to revert to the QLDC over 12 months ago. It seems as though the QLDC is in breach of the Reserves Act, as per the emails provided previously and has been for over 25 years.

It is difficult to believe that there has been no correspondence regarding the Hut both internally, or externally, that there have been no notes taken, despite a meeting occurring which set out an unknown process for the Hut to revert to QLDC management - noting that this was to occur over 12 months ago.

As such please advise:

The date of the meeting with the relevant parties
The people, or positions, of QLDC representatives who attended the meeting
How the meeting was organised
The outcomes, including time frames for removal of personal items, and time frames for the Hut to revert to QLDC management

Please also provide a copy of all correspondence pertaining to the Hut both internally, and externally.

Please note that recollections of other correspondence, including telephone calls, and other conversations, are subject to the Local Government Official Information and Meetings Act.

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council

Kia ora Wayne,

Many thanks for your further request. I'm acknowledging at this stage.

We are logging this as a new request as we have sent you three responses for all your original and additional requests.

I will be in touch once I've sourced the information for the below.

QLDC is currently considering your request and will communicate a decision to you by 6 July 2022 unless otherwise advised.

QLDC is committed to the principle of availability and is pleased to be assisting you with your request.

Kind Regards,

Poonam

Poonam Sethi  | Governance and Official Information
Advisor | Chief Executive’s Office
Queenstown Lakes District Council
P: +64 3 450 0379

  Please consider the environment before printing this e-mail 

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From: Wayne Scott

Dear Information Request,

The request for all correspondence was made on May 5th.

The request for why it has taken over 12 months for the hut to revert to Council management was made on May 4th.

The request for all internal communication, [which includes conversations] including notes, relating to the hut in question was made on May 5th.

The request for the meeting date and attendees was made on June 3rd.

This information has not been received.

It appears that the QLDC is intentionally withholding information.

Yours sincerely,

Wayne Scott

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R Bailey left an annotation ()

Get the ombudsman in on this. 👍

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From: Wayne Scott

Dear Information Request,

Various aspects of this request over well over due and QLDC is now in full breach of their legal requirements.

Are you able to advise what steps from here QLDC is intending on making please.

It is probably worth nothing that 20 working days is not a target, but a statutory maximum period of providing a response.

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council

Kia ora Wayne,

Apologies as I was away sick and have followed up on your latest email with our property team today.

We have responded to your original request on 30 May 2022 and have acknowledged your further request regarding the Pigeon Island Hut on 8 June 2022.

We will be in touch with the response by or before 6 July as advised in my last email to you.

Please note that you have the right to seek an investigation and review by the Ombudsman of this decision. Information about this process is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Thanks,
Poonam

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Link to this

From: Information Request
Queenstown-Lakes District Council


Attachment image003.jpg
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Attachment Acknowledgement letter SCOTT W.pdf
143K Download View as HTML


Hi Wayne,

 

Thanks for your information request. See attached letter.

 

I’ll be in touch once I’ve sourced the information.

 

Thanks,

Poonam

 

 

Poonam Sethi  | Governance and [1]QLDC_Pride_Rainbow-and-Blue-Logo_Aug20
Official Information

Advisor | Chief Executive’s
Office

Queenstown Lakes District
Council

P: +64 3 450 0379

 

 

P  Please consider the environment before printing this e-mail 

 

 

 

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