Thank you for your email.

 

Should your enquiry be urgent, please phone Queenstown 03 441 0499 or
Wanaka 03 443 0024.

 

Kind Regards,

 

The QLDC Customer Services Team

Thank you for your email.
 
Thank you for your email. Should your enquiry be urgent, please phone
Queenstown 03 441-0499 or Wanaka 03 443-0024 otherwise your request will
be forwarded to the appropriate staff member or contractor to be actioned
the next business day.

Kind Regards,
 The QLDC Customer Services Team

Good afternoon Wayne

 

Please find attached an acknowledgement letter relating to your LGPIMA
request for information yesterday.

 

Regards

 

 

Phil Jones | Senior Official
Information Advisor
Chief Executive’s Office |
Queenstown Lakes District
Council

DD: +64 3 450 1776
[1]QLDC-Logo_CMYK_Blue[2]www.qldc.govt.nz
E: [email address]

 

Please note that my days of work
are: Tuesdays, Wednesdays (full
days) and Thursday mornings.

 

 

References

Visible links
1. http://www.qldc.govt.nz/
2. http://www.qldc.govt.nz/

Kia ora Wayne,

 

Please see the attached response for your request.

 

 

Ngâ mihi,

Poonam

 

Poonam Sethi  | Governance and Official Information [1][IMG]

Advisor | Chief Executive’s Office

Queenstown Lakes District Council

P: +64 3 450 0379

 

P  Please consider the environment before printing this e-mail 

 

 

 

 

From: Phil Jones <[email address]>
Sent: Tuesday, 5 April 2022 2:39 PM
To: [FOI #19047 email]
Cc: Information Request <[email address]>
Subject: LGOIMA Request re Pigeon Island Hut

 

Good afternoon Wayne

 

Please find attached an acknowledgement letter relating to your LGPIMA
request for information yesterday.

 

Regards

 

 

Phil Jones | Senior Official
Information Advisor
Chief Executive’s Office |
Queenstown Lakes District
Council

DD: +64 3 450 1776
[3]QLDC-Logo_CMYK_Blue[4]www.qldc.govt.nz
E: [2][email address]

 

Please note that my days of work
are: Tuesdays, Wednesdays (full
days) and Thursday mornings.

 

 

References

Visible links
1. http://www.qldc.govt.nz/
2. mailto:[email address]
3. http://www.qldc.govt.nz/
4. http://www.qldc.govt.nz/

Morning Wayne,

Many thanks for your further email.

I'm acknowledging at this stage and will be in touch once I've the sourced the information.

Please note our retrievable on-line records go back to 2014. Prior to that we have to check the archives for which a manual search of all the correspondence needs to be done by our Records team which would involve considerable cost depending on their time.

I will contact our Records team and see if they can still track any emails for the Correspondence part of your request - " Are you saying there has been no correspondence with any party related to the private occupiers of the hut since 1997? "

Thanks,
Poonam

show quoted sections

Hi Wayne,

Apologies for the delay in acknowledging your last email. I was gathering some thoughts from our Records and Infrastructure team before getting back to you.

Please see the extension letter and I will be in touch once I've sourced the information.

Thanks,
Poonam

Poonam Sethi  | Governance and Official Information
Advisor | Chief Executive’s Office
Queenstown Lakes District Council
P: +64 3 450 0379

  Please consider the environment before printing this e-mail 

show quoted sections

Hi Wayne,

Apologies for the delayed response.

Please see the attached response for your request. Please note we need end of this week to review few documents that were found during the manual search that was performed by our Records team.

I hope that’s ok with you.

Thanks,
Poonam

show quoted sections

Good Morning Wayne,

Thank you for your email.

I have forwarded your request onto our Information Request Team and have
asked if they can assist you and provide this information.

Please let me know if you have any questions.

Kind regards,

Megan

 
 
 

QLDC Customer Service Team

Queenstown Lakes District Council
[1]www.qldc.govt.nz
P: +64 3 441 0499

E: [Queenstown-Lakes District Council request email]

 

show quoted sections

Thank you for your email.

 

Should your enquiry be urgent, please phone Queenstown 03 441 0499 or
Wanaka 03 443 0024.

 

Kind Regards,

 

The QLDC Customer Services Team

Good Afternoon Wayne,

Thank you for sending in further correspondence. 

I have also passed this along to our Information Request Team and ask that
they assist these requests as well.

kind regards,

Megan

 
 
 

QLDC Customer Service Team

Queenstown Lakes District Council
[1]www.qldc.govt.nz
P: +64 3 441 0499

E: [Queenstown-Lakes District Council request email]

 

show quoted sections

Hi Wayne,

 

Please see our response to your further correspondence below.

 

o A meeting has been held with family members representing the estate of
the deceased. The meeting confirmed that the hut will be returned to
QLDC control. We are working with the family on the removal of
personal items and completing building compliance checks before
handover. No transcript was kept of the discussion.

 

In addition please see the attached  for the first part of your question
that we advised to respond by end of this Friday in our last response
(attached).

 

Thanks,

Poonam.

show quoted sections

Mōrena Wayne,

Hope you had a great long weekend.

I've consulted our Property & Infrastructure team and they are keen to have a phone conversation with you to answer all your questions. Does that help ?

Please let me know if that works and I can arrange a phone call.

Thanks,
Poonam

show quoted sections

Kia ora Wayne,

Many thanks for your further request. I'm acknowledging at this stage.

We are logging this as a new request as we have sent you three responses for all your original and additional requests.

I will be in touch once I've sourced the information for the below.

QLDC is currently considering your request and will communicate a decision to you by 6 July 2022 unless otherwise advised.

QLDC is committed to the principle of availability and is pleased to be assisting you with your request.

Kind Regards,

Poonam

Poonam Sethi  | Governance and Official Information
Advisor | Chief Executive’s Office
Queenstown Lakes District Council
P: +64 3 450 0379

  Please consider the environment before printing this e-mail 

show quoted sections

Kia ora Wayne,

Apologies as I was away sick and have followed up on your latest email with our property team today.

We have responded to your original request on 30 May 2022 and have acknowledged your further request regarding the Pigeon Island Hut on 8 June 2022.

We will be in touch with the response by or before 6 July as advised in my last email to you.

Please note that you have the right to seek an investigation and review by the Ombudsman of this decision. Information about this process is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Thanks,
Poonam

show quoted sections

Hi Wayne,

 

Thanks for your information request. See attached letter.

 

I’ll be in touch once I’ve sourced the information.

 

Thanks,

Poonam

 

 

Poonam Sethi  | Governance and [1]QLDC_Pride_Rainbow-and-Blue-Logo_Aug20
Official Information

Advisor | Chief Executive’s
Office

Queenstown Lakes District
Council

P: +64 3 450 0379

 

 

P  Please consider the environment before printing this e-mail 

 

 

 

show quoted sections

Hi Wayne,

Please see the attached response for your below request.

Thanks,
Poonam

Poonam Sethi  | Official Information Advisor | Chief Executive’s Office
Queenstown Lakes District Council
P: +64 3 450 0379

  Please consider the environment before printing this e-mail 

show quoted sections

Hi Wayne,

Thanks for your email.

I've escalated this to our team and we will have a response for you by tomorrow.

Thanks,
Poonam

Poonam Sethi  | Official Information Advisor | Chief Executive’s Office
Queenstown Lakes District Council
P: +64 3 450 0379

  Please consider the environment before printing this e-mail 

show quoted sections

Hi Wayne,

 

Please see the below answers for your questions.

 

The people, or positions, of QLDC representatives who attended the meeting
How the meeting was organised The outcomes, including time frames for
removal of personal items, and time frames for the Hut to revert to QLDC
management

 

o Individual names of officers of council will not be supplied. Our
Property team has attended this meeting. Time frames will be confirmed
in the next meeting.

 

You have not answered the following:

 

How the meeting was organised

 

o Meeting was organised by phone, then Outlook meeting invite.

 

The people, or positions, of QLDC representatives who attended. The
outcomes of that meeting (despite previously stating “ A meeting has been
held with family members representing the estate of the deceased. The
meeting confirmed that the hut will be returned to QLDC control. We are
working with the family on the removal of personal items and completing
building compliance checks before handover”.

 

o As mentioned in our last response this was attended by our Property
team. The outcome from the last meeting was to take the families view
to the executive.

 

This is at odds to what you have stated in your response.

 

You have failed to answer why it has taken over 12 months for the hut
management to revert to Council management. Noting this was requested on
30 May 2022.

 

o Property management was in sourced from APL on 1 July 2021. And the
Pigeon island hut occupation became apparent early in 2022.

 

You have failed to answer “Could you also please advise what steps have
been undertaken in working with the family for the removal of personal
items and building compliance checks?”

 

o We have established a meeting with the families on 28 July 2022 to
discuss and crystalize the next steps of withdrawing their occupation.

 

Further it seems somewhat convenient that the first meeting only occurred
after my initial OIA.

 

o Council only became aware of the situation in the weeks before we
received your OIA.

 

 

 

 

Thanks,

Poonam

 

Poonam Sethi  | Official Information Advisor | Chief Executive’s [1][IMG]
Office

Queenstown Lakes District Council

P: +64 3 450 0379

 

P  Please consider the environment before printing this e-mail 

 

 

 

 

show quoted sections

Hi Wayne,

Thanks for your further email. I'm acknowledging at this stage.

I'm waiting for answers from our internal team. I can try my best to respond to this by tomorrow midday.

Thanks,
Poonam

show quoted sections

Kia ora Wayne,

Thanks for your patience. Please see our response for your last email and the attached email.

Our response - After consulting our Property team we are now revising our response and releasing the names of the attendees of the meeting:

QLDC staff -

1. Mark Samways (Property Manager)
2. Morgan Govender (Facilities Manager)

And the attendees from the family:

1. Greg Douglas
2. Darren Robinson

In addition we got the updated contact details from the hut's window signage and the meeting was organised by phone followed by an Outlook invite and there wasn't any correspondence attached to the invite.

We can confirm again that there were no meeting minutes, phone records or notes taken for this meeting.

Hope this answers your questions.

Thanks,
Poonam

show quoted sections

Kia ora Wayne,

Thanks for your email.

We have provided you with all the material that we had in relation to your LGOIMA request.

We do not have anything further to add to our response.

Please note that you have the right to seek an investigation and review by the Ombudsman of this decision. Information about this process is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Regards,
Poonam

show quoted sections

Kia ora Wayne,

 

Please see the attached response for your request.

 

 

Ngâ mihi,

Poonam

 

Poonam Sethi  | Official Information Advisor | Chief Executive’s [1][IMG]
Office

Queenstown Lakes District Council

P: +64 3 450 0379

 

P  Please consider the environment before printing this e-mail 

 

 

 

 

From: Information Request
Sent: Wednesday, 22 June 2022 3:53 PM
To: Wayne Scott <[FOI #19047 email]>
Subject: RE: Official Information request - Pigeon island [#3C7BCG]

 

Hi Wayne,

 

Thanks for your information request. See attached letter.

 

I’ll be in touch once I’ve sourced the information.

 

Thanks,

Poonam

 

 

Poonam Sethi | Governance and [2]QLDC_Pride_Rainbow-and-Blue-Logo_Aug20
Official Information

Advisor | Chief Executive’s
Office

Queenstown Lakes District
Council

P: +64 3 450 0379

 

 

P Please consider the environment before printing this e-mail

 

 

 

show quoted sections

Hi Wayne,

Please see the below, I've tried another way of sharing the emails.

Click on the link to access the generated batch document.

https://qldc.t1cloud.com/T1Default/CiAny...

Please note, the document generation may still be in progress.
This link will expire on 21 August 2022, 8:25 AM.

Thanks,
Poonam

show quoted sections

Hi Wayne,

I've tried another way to share these emails with you via One drive. Please see the new link below:

https://qldc-my.sharepoint.com/:f:/r/per...

Please note that you have the right to seek an investigation and review by the Ombudsman of this decision. Information about this process is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Unfortunately, due the large size of the I can't share these in an email.

We have followed the Ombudsman guidelines in order to apply redactions.

Hope this helps.

Thanks,
Poonam

show quoted sections

Hi Wayne,

Please ignore my last email.

Please see the new link below which can be accessed via One drive.

https://qldc-my.sharepoint.com/:f:/r/per...

Unfortunately, due the large size of the files I can't share these in an email.

We have followed the Ombudsman guidelines in order to apply redactions.

Please note that you have the right to seek an investigation and review by the Ombudsman of this decision. Information about this process is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

Hope this helps.

Thanks,
Poonam

show quoted sections

[1]Share image
Poonam Sethi shared a folder with you
Hi Wayne,

Please try this link. This should definitely work.

Thanks,
Poonam
[2]icon [3]Pigeon Island
[4]permission globe icon This link only works for the direct recipients of this
message.
[5]Open

[6]Microsoft logo [7]Custom logo
[8]Privacy Statement

References

Visible links
2. https://qldc-my.sharepoint.com:443/:f:/g...
3. https://qldc-my.sharepoint.com:443/:f:/g...
5. https://qldc-my.sharepoint.com:443/:f:/g...
8. https://australiasoutheastr-notifyp.svc....

Hi Wayne,

Have sent you another link that you will receive via One drive portal separately. This won't ask for any logins or passwords.

Hope this helps.

Thanks,
Poonam

show quoted sections

  [1]OneDrive
 
     
  Hello,
For security purposes, you must enter the code below to verify
  your account to access Pigeon Island. The code will only work
for 15 minutes and if you request a new code, this code will
  stop working.  
  Account verification code:
40739590
  Having problems with the code?
View the error and make sure that the email identifier is
  "459N1GD". If it's not, look for an updated email or try
requesting a new code.
  © 2017 Microsoft [2]Privacy & Cookies

References

Visible links
2. Privacy
https://privacy.microsoft.com/privacysta...

  [1]OneDrive
 
     
  Hello,
For security purposes, you must enter the code below to verify
  your account to access Pigeon Island. The code will only work
for 15 minutes and if you request a new code, this code will
  stop working.  
  Account verification code:
53267817
  Having problems with the code?
View the error and make sure that the email identifier is
  "916CVNC". If it's not, look for an updated email or try
requesting a new code.
  © 2017 Microsoft [2]Privacy & Cookies

References

Visible links
2. Privacy
https://privacy.microsoft.com/privacysta...

  [1]OneDrive
 
     
  Hello,
For security purposes, you must enter the code below to verify
  your account to access Pigeon Island. The code will only work
for 15 minutes and if you request a new code, this code will
  stop working.  
  Account verification code:
14301536
  Having problems with the code?
View the error and make sure that the email identifier is
  "L8SQNTC". If it's not, look for an updated email or try
requesting a new code.
  © 2017 Microsoft [2]Privacy & Cookies

References

Visible links
2. Privacy
https://privacy.microsoft.com/privacysta...

  [1]OneDrive
 
     
  Hello,
For security purposes, you must enter the code below to verify
  your account to access Pigeon Island. The code will only work
for 15 minutes and if you request a new code, this code will
  stop working.  
  Account verification code:
45441334
  Having problems with the code?
View the error and make sure that the email identifier is
  "W2315TC". If it's not, look for an updated email or try
requesting a new code.
  © 2017 Microsoft [2]Privacy & Cookies

References

Visible links
2. Privacy
https://privacy.microsoft.com/privacysta...

Hi Wayne,

I've tried all the best sharing options and its all working from our end as I tested them before sending it to you. Just wanted to say can you please try downloading the below links and one of them should work.

Link 1-

https://qldc.t1cloud.com/T1Default/CiAny...

Link 2-

https://qldc.sharefile.com/d-s5c977358e4...

Thanks,
Poonam

show quoted sections

  [1]OneDrive
 
     
  Hello,
For security purposes, you must enter the code below to verify
  your account to access Pigeon Island. The code will only work
for 15 minutes and if you request a new code, this code will
  stop working.  
  Account verification code:
17677018
  Having problems with the code?
View the error and make sure that the email identifier is
  "KK2PYLB". If it's not, look for an updated email or try
requesting a new code.
  © 2017 Microsoft [2]Privacy & Cookies

References

Visible links
2. Privacy
https://privacy.microsoft.com/privacysta...

  [1]OneDrive
 
     
  Hello,
For security purposes, you must enter the code below to verify
  your account to access Pigeon Island. The code will only work
for 15 minutes and if you request a new code, this code will
  stop working.  
  Account verification code:
02822552
  Having problems with the code?
View the error and make sure that the email identifier is
  "Z2ZY1PC". If it's not, look for an updated email or try
requesting a new code.
  © 2017 Microsoft [2]Privacy & Cookies

References

Visible links
2. Privacy
https://privacy.microsoft.com/privacysta...

  [1]OneDrive
 
     
  Hello,
For security purposes, you must enter the code below to verify
  your account to access Pigeon Island. The code will only work
for 15 minutes and if you request a new code, this code will
  stop working.  
  Account verification code:
08456982
  Having problems with the code?
View the error and make sure that the email identifier is
  "FYJLSWC". If it's not, look for an updated email or try
requesting a new code.
  © 2017 Microsoft [2]Privacy & Cookies

References

Visible links
2. Privacy
https://privacy.microsoft.com/privacysta...

Thank you for your email.

 

Should your enquiry be urgent, please phone Queenstown 03 441 0499 or
Wanaka 03 443 0024.

 

Kind Regards,

 

The QLDC Customer Services Team

Morning Wayne,

 

Can you please clarify what statements you believe are contradicting in
your first question?

 

 

 

Thanks,

Poonam

 

show quoted sections