Date: Fri, 08 Jul 2022 06:23:07 +0000
Subject: RE: Official Information request - Pigeon Island Huts [#3A1A9H]
From: Wayne Scott <[FYI request #19047 email]>
To: Information Request <[email address]>

Dear Information Request,

It would appear that a meeting invite would constitute correspondence. Presumably there was an email attached to that meeting request and the subsequent reply.

Further. How was the telephone number acquired?

Could you please provide a recollection of that telephone conversation.

Yours sincerely,

Wayne Scott

-----Original Message-----

Hi Wayne,



 Please see the below answers for your questions.



 The people, or positions, of QLDC representatives who attended the meeting
 How the meeting was organised The outcomes, including time frames for
 removal of personal items, and time frames for the Hut to revert to QLDC
 management



 o Individual names of officers of council will not be supplied. Our
 Property team has attended this meeting. Time frames will be confirmed
 in the next meeting.



 You have not answered the following:



 How the meeting was organised



 o Meeting was organised by phone, then Outlook meeting invite.



 The people, or positions, of QLDC representatives who attended. The
 outcomes of that meeting (despite previously stating “ A meeting has been
 held with family members representing the estate of the deceased. The
 meeting confirmed that the hut will be returned to QLDC control. We are
 working with the family on the removal of personal items and completing
 building compliance checks before handover”.



 o As mentioned in our last response this was attended by our Property
 team. The outcome from the last meeting was to take the families view
 to the executive.



 This is at odds to what you have stated in your response.



 You have failed to answer why it has taken over 12 months for the hut
 management to revert to Council management. Noting this was requested on
 30 May 2022.



 o Property management was in sourced from APL on 1 July 2021. And the
 Pigeon island hut occupation became apparent early in 2022.



 You have failed to answer “Could you also please advise what steps have
 been undertaken in working with the family for the removal of personal
 items and building compliance checks?”



 o We have established a meeting with the families on 28 July 2022 to
 discuss and crystalize the next steps of withdrawing their occupation.



 Further it seems somewhat convenient that the first meeting only occurred
 after my initial OIA.



 o Council only became aware of the situation in the weeks before we
 received your OIA.









 Thanks,

 Poonam



 Poonam Sethi  | Official Information Advisor | Chief Executive’s [1][IMG]
 Office

 Queenstown Lakes District Council

 P: +64 3 450 0379



 P  Please consider the environment before printing this e-mail









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