Printed from https://fyi.org.nz/request/20088-pigeon-island-hut-meeting on April 20, 2024 08:39

Pigeon island hut meeting

Wayne Scott made this Official Information request to Queenstown-Lakes District Council

Response to this request is long overdue. By law Queenstown-Lakes District Council should have responded by now (details and exceptions). The requester can complain to the Ombudsman.

From: Wayne Scott

Dear Queenstown-Lakes District Council,

Dear Queenstown-Lakes District Council,

Noting that there was a meeting on the 28th July 2022 in regards to the privately occupied, public owned, hut on Pigeon Island could you please advise/provide:

Any notes, recollections, subsequent correspondence (including telephone, and verbal conversation recollections) pertaining to this meeting. For the avoidance of doubt this includes any internal, or external communication.

Who attended this meeting and in what capacity.

The outcomes of this meeting.

Please note that recollections of meetings and conversations are subject to the Local
Government Official Information and Meetings Act.

Yours faithfully,

Wayne Scott

Link to this

From: QLDC Services
Queenstown-Lakes District Council

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Thank you for your email.

 

Should your enquiry be urgent, please phone Queenstown 03 441 0499 or
Wanaka 03 443 0024.

 

Kind Regards,

 

The QLDC Customer Services Team

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From: Information Request
Queenstown-Lakes District Council

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Kia ora Wayne,

 

Thanks for your information request.

 

I’ll be in touch once I’ve sourced the information.

 

Queenstown Lakes District Council (QLDC) is currently considering your
request and will communicate a decision to you by 26 August 2022 unless
otherwise advised.

 

QLDC is committed to the principle of availability and is pleased to be
assisting you with your request.

 

 

Ngâ mihi,

Poonam

 

 

Poonam Sethi  | Governance and [1]QLDC_Pride_Rainbow-and-Blue-Logo_Aug20
Official Information

Advisor | Chief Executive’s
Office

Queenstown Lakes District
Council

P: +64 3 450 0379

 

 

P  Please consider the environment before printing this e-mail 

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Link to this

From: Information Request
Queenstown-Lakes District Council

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Attachment LGOIMA Response SCOTT W.pdf
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Kia ora Wayne,

 

Please see the attached response for your request.

 

 

Ngâ mihi,

Poonam

 

Poonam Sethi  | Official Information Advisor | Chief Executive’s [1][IMG]
Office

Queenstown Lakes District Council

P: +64 3 450 0379

 

P  Please consider the environment before printing this e-mail 

 

 

 

 

From: Information Request
Sent: Tuesday, 2 August 2022 8:19 AM
To: [FOI #20088 email]
Subject: RE: Official Information request - Pigeon island hut meeting
[#3ED75G]

 

Kia ora Wayne,

 

Thanks for your information request.

 

I’ll be in touch once I’ve sourced the information.

 

Queenstown Lakes District Council (QLDC) is currently considering your
request and will communicate a decision to you by 26 August 2022 unless
otherwise advised.

 

QLDC is committed to the principle of availability and is pleased to be
assisting you with your request.

 

 

Ngâ mihi,

Poonam

 

 

Poonam Sethi  | Governance and [2]QLDC_Pride_Rainbow-and-Blue-Logo_Aug20
Official Information

Advisor | Chief Executive’s
Office

Queenstown Lakes District
Council

P: +64 3 450 0379

 

 

P  Please consider the environment before printing this e-mail 

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Link to this

From: Wayne Scott

Dear Information Request,

Thank you.

I am unable to access your sharefile link.

Please attach the minutes and emails directly to your reply.

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council

Attachment 1 RE Mark Samways Contacts.html
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Attachment 2 RE Mark Samways Contacts.html
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Attachment 1 Pigeon Island Hut Meeting Thursday 28 July.pdf
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Attachment 2 Douglas Robinson Termination Letter 1 August 2022.pdf
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Morning Wayne,

Please see the attached as requested.

Thanks,
Poonam

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From: Wayne Scott

Dear Information Request,

There are emails contained within this most recent OIA which should have been subject to previous OIAs.

Can you please advise why these were not provided previously?

Can you please review your previous responses to ensure that all information requested previously has been supplied as you are legally obligated to do.

This has been an incredibly difficult process for what should have been a very straight forward request.

Yours sincerely,

Wayne Scott

Link to this

From: Wayne Scott

Dear Information Request,

Further to this, the most recent response references a 1971 agreement which was also requested in previous OIAs.

You previously stated that the original meeting was organised by telephone, this most recent response clearly shows that the meeting was organised via email.

This is a clear and blatant breach of QLDCs legal obligations under the LGOIMA.

I would suggest you escalate this matter. I have. O further options available but to refer this to the Ombudsman as there have been continued and repeated breaches of your legal requirements for reasons unknown.

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council

Morning Wayne,

Thanks for your both emails. I'm acknowledging at this stage and will get back to you by this Friday with our response.

Thanks,
Poonam

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Link to this

From: Wayne Scott

Dear Information Request,

Can you confirm this information will be provided today please.

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council

Attachment Letter SCOTT W.pdf
243K Download View as HTML

Kia ora Wayne,

Please see the attached letter. We are still performing some searches for the agreement and liaising with the Property team and we'll endeavour to get a response on this part of your request early next week (Tuesday ).

Thanks,
Poonam

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Link to this

From: Wayne Scott

Dear Information Request,

Please widen your scope and check with staff.

This seems like you are intentionally seeking to withhold information. Especially as it appears staff who have sent emails have been privy to these OIA

Yours sincerely,

Wayne Scott

Link to this

From: Information Request
Queenstown-Lakes District Council

Hi Wayne,

Our searches did not find any agreement related to Pigeon Island hut for 1971 as requested, and whilst terms of occupation were discussed we believe a document was never generated. The occupation remained very informal from the start.

We are unable to provide any information in regards to the 1971 agreement. We therefore decline this part of your request under section 17(e) of the Local Government Official Information and Meetings Act 1987 (LGOIMA). Section 17(e) of the LGOIMA provides that the document alleged to contain the information requested does not exist or, despite reasonable efforts to locate it, cannot be found. In this case, to address your correspondence request, we performed an archive search for this document but we were unable to locate any and therefore have to decline this part of your request.

We don't have anything further to provide on this matter.

Right to review the above decision

Note that you have the right to seek an investigation and review by the Ombudsman of this decision. Information about this process is available at www.ombudsman.parliament.nz or freephone 0800 802 602.

If you wish to discuss this decision with us, please contact [email address] (Governance & Stakeholder Services Manager).

We trust this response satisfactorily answers your request.

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Link to this

From: Wayne Scott

Dear Information Request,

Your earlier response clearly states that the original 1971 agreement had a three month termination clause.

It seems implausible that this termination clause would have been known unless there was a copy of the agreement or some form of documentation that confirmed this.

Yours sincerely,

Wayne Scott

Link to this

Things to do with this request

Anyone:
Queenstown-Lakes District Council only: