Date: Fri, 08 Jul 2022 06:23:07 +0000
Subject: RE: Official Information request - Pigeon Island Huts [#3A1A9H]
From: Wayne Scott <[FYI request #19047 email]>
To: Information Request <[email address]>

Dear Information Request,

It would appear that a meeting invite would constitute correspondence. Presumably there was an email attached to that meeting request and the subsequent reply.

Further. How was the telephone number acquired?

Could you please provide a recollection of that telephone conversation.

Yours sincerely,

Wayne Scott

-----Original Message-----

Hi Wayne,



Please see the below answers for your questions.



The people, or positions, of QLDC representatives who attended the meeting
How the meeting was organised The outcomes, including time frames for
removal of personal items, and time frames for the Hut to revert to QLDC
management



o Individual names of officers of council will not be supplied. Our
Property team has attended this meeting. Time frames will be confirmed
in the next meeting.



You have not answered the following:



How the meeting was organised



o Meeting was organised by phone, then Outlook meeting invite.



The people, or positions, of QLDC representatives who attended. The
outcomes of that meeting (despite previously stating “ A meeting has been
held with family members representing the estate of the deceased. The
meeting confirmed that the hut will be returned to QLDC control. We are
working with the family on the removal of personal items and completing
building compliance checks before handover”.



o As mentioned in our last response this was attended by our Property
team. The outcome from the last meeting was to take the families view
to the executive.



This is at odds to what you have stated in your response.



You have failed to answer why it has taken over 12 months for the hut
management to revert to Council management. Noting this was requested on
30 May 2022.



o Property management was in sourced from APL on 1 July 2021. And the
Pigeon island hut occupation became apparent early in 2022.



You have failed to answer “Could you also please advise what steps have
been undertaken in working with the family for the removal of personal
items and building compliance checks?”



o We have established a meeting with the families on 28 July 2022 to
discuss and crystalize the next steps of withdrawing their occupation.



Further it seems somewhat convenient that the first meeting only occurred
after my initial OIA.



o Council only became aware of the situation in the weeks before we
received your OIA.









Thanks,

Poonam



Poonam Sethi | Official Information Advisor | Chief Executive’s [1][IMG]
Office

Queenstown Lakes District Council

P: +64 3 450 0379



P Please consider the environment before printing this e-mail









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