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Good morning,

Thank you for your LGOIMA request 2403056 regarding Decision to live stream. The decision was discussed in the March 2021 Council meeting (copy of minutes below).
Full streaming capabilities began in August 2023 which is stated in the August 2023 Council Meeting Minutes section 7.3.

March 2021 Council Meeting Minutes:
8.2 Recording of Council Minutes
The Report was taken as read and was presented by the Chief Executive, Mr Ben Smit. Mr Smit advised
Council that today’s meetings were being recorded. (Please note that there was an issue with the
recording system and the recording from the Council Public meeting was recorded over later in the
day. Going forward steps will be taken to ensure this does not happen again.)
Elected Members discussed the minute taking process, what is noted in the minutes, recording of the
meeting and live streaming possibilities. Live streaming is in the budget for year four of the LTP.
Recordings of the meetings will be able to be accessed by Elected Members on Stellar Library.
21/61 Resolved Cr Lee / Cr Ngapo
1. That Report No 2021-551741, Recording of Council Minutes, be received.
2. That Council meetings are recorded, and minutes will only contain the information required under
Council’s Standing Orders.
All in favour / carried

Kind Regards,
LGOIMA Officer | South Waikato District Council
3 Torphin Crescent, Tokoroa, 3420
T: 07 985 3136 | W: www.southwaikato.govt.nz

Good morning,

I am having trouble attaching the report to this website. I have put in a request for help from FYI. I will keep trying, but I am happy to email it to you instead if you prefer.

Thank you,

[email address]
LGOIMA Officer | South Waikato District Council
3 Torphin Crescent, Tokoroa, 3420
T: 07 985 3136 | W: www.southwaikato.govt.nz

Hi V Ardern,

Thank you for your request for official information 2403056.
Hi V Ardern,

Thank you for your request for official information 2403056. Please refer to the report emailed to you on 08/03/24. I have been unable to attach it to this website and have not had a response from FYI on why this is not working.

I will now close your request.

Kind Regards, Nicola.
I will now close your request.

Kind Regards, Nicola.

Hi V Ardern,

 

I did see your response/request. I am unsure why I am unable to upload the
full report via the website, However, I have attached it to this email for
you.

 

Kind Regards

 

 

 

From: V Ardern <[FYI request #25932 email]>
Sent: Friday, March 8, 2024 10:00 AM
To: LGOIMA <[email address]>
Subject: Re: Official Information request - Records of decision to
livestream council meetings

 

Dear LGOIMA Officer,

Appreciated 🙂 I figured the relevant portion of the minutes had just been
copied into the previous email body so I wasn’t stressed about not getting
it.
I did submit a new request for the mentioned report, so I'm happy for you
to either submit in both places, or just on that new request.

Yours sincerely,
V Ardern

-----Original Message-----

Good morning,

I am having trouble attaching the report to this website. I have put in a
request for help from FYI. I will keep trying, but I am happy to email it
to you instead if you prefer.

Thank you,

[email address]
LGOIMA Officer | South Waikato District Council
3 Torphin Crescent, Tokoroa, 3420
T: 07 985 3136 | W: [1]www.southwaikato.govt.nz

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[2][FYI request #25932 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[3]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

CONFIDENTIALITY NOTICE AND DISCLAIMER This email (including any attachment
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thereto. Any views expressed in this message are those of the individual
sender and may not necessarily reflect the views of South Waikato District
Council.  South Waikato District Council makes reasonable efforts to
ensure that its email has been scanned and is free of viruses, however can
make no warranty that this email or any attachments to it are free from
viruses. Any statement contained herein is not to be construed as an offer
to enter into any contractual obligation nor an acceptance of any offer.
Thank you.

References

Visible links
1. http://www.southwaikato.govt.nz/
2. mailto:[FYI request #25932 email]
3. https://fyi.org.nz/help/officers

hide quoted sections

Hi V Arden,

 

I have responded via the FYI website. I am still unable to add a file to
the FYI website and I have not had a response from FYI on why this isn’t
working.

 

I will now close your request.

 

Thanks, Nicola.

 

LGOIMA  Officer | South Waikato District Council
3 Torphin Crescent, Tokoroa, 3420
T: 07 985 3136 |  W: [1]www.southwaikato.govt.nz

 

 

 

 

From: LGOIMA
Sent: Friday, March 8, 2024 10:05 AM
To: V Ardern <[2][FYI request #25932 email]>
Subject: RE: Official Information request - Records of decision to
livestream council meetings

 

Hi V Ardern,

 

I did see your response/request. I am unsure why I am unable to upload the
full report via the website, However, I have attached it to this email for
you.

 

Kind Regards

 

 

 

From: V Ardern <[3][FYI request #25932 email]>
Sent: Friday, March 8, 2024 10:00 AM
To: LGOIMA <[4][email address]>
Subject: Re: Official Information request - Records of decision to
livestream council meetings

 

Dear LGOIMA Officer,

Appreciated 🙂 I figured the relevant portion of the minutes had just been
copied into the previous email body so I wasn’t stressed about not getting
it.
I did submit a new request for the mentioned report, so I'm happy for you
to either submit in both places, or just on that new request.

Yours sincerely,
V Ardern

-----Original Message-----

Good morning,

I am having trouble attaching the report to this website. I have put in a
request for help from FYI. I will keep trying, but I am happy to email it
to you instead if you prefer.

Thank you,

[email address]
LGOIMA Officer | South Waikato District Council
3 Torphin Crescent, Tokoroa, 3420
T: 07 985 3136 | W: [5]www.southwaikato.govt.nz

-------------------------------------------------------------------
Please use this email address for all replies to this request:
[6][FYI request #25932 email]

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

CONFIDENTIALITY NOTICE AND DISCLAIMER This email (including any attachment
to it) is confidential and may also be privileged and exempt from
disclosure under applicable law. Accordingly, if you are not the intended
recipient, please notify us immediately and delete this email (including
any attachment to it) from your computer system. You should also not
disseminate or copy the email.  We do not assure the security of
information electronically transmitted and your communication with us
through such means signifies your acceptance of any risk attaching
thereto. Any views expressed in this message are those of the individual
sender and may not necessarily reflect the views of South Waikato District
Council.  South Waikato District Council makes reasonable efforts to
ensure that its email has been scanned and is free of viruses, however can
make no warranty that this email or any attachments to it are free from
viruses. Any statement contained herein is not to be construed as an offer
to enter into any contractual obligation nor an acceptance of any offer.
Thank you.

References

Visible links
1. http://www.southwaikato.govt.nz/
2. mailto:[FYI request #25932 email]
3. mailto:[FYI request #25932 email]
4. mailto:[email address]
5. http://www.southwaikato.govt.nz/
6. mailto:[FYI request #25932 email]
7. https://fyi.org.nz/help/officers

hide quoted sections