Request for Initial Interventions List and screening information for Let's Get Wellington Moving
Tony Randle made this Official Information request to New Zealand Transport Agency
The request was partially successful.
From: Tony Randle
Dear New Zealand Transport Agency,
I am interested in the work done to date by the Let's Get Wellington Moving (LGWM) initiative (http://getwellymoving.co.nz/) and especially in how the Scenarios were developed.
The LGWM web site includes a report on how the Long List Scenarios were developed (http://getwellymoving.co.nz/assets/Docum...). This report includes the following section:
"Compiling Potential Interventions
Interventions Workshop
The source of an initial long list of over 250 possible interventions was a workshop attended by some 25 officials/officers representing the three alliance partners, together with two members of the LGWM team and two consultants. The interventions were not assessed at the workshop, as the aim was to maximise possible ideas for later consideration. Following the workshop, all of the ideas were assembled in a simple database, with duplicates removed.
Ideas from Public Engagement
A further set of potential interventions was added to the workshop list. The additional set came from the LGWM web feedback, the LGWM phone survey, the GWRC/WCC research panel survey, and the NZTA record of stakeholder comments (Darzin), and had been collated by GWRC staff.
Collation – Grouping and Assessment of Interventions
The second stage in processing the set of ideas was to group them by categories. The categories were simple groupings of the ideas by common characteristics – for example, bringing together all of the ideas related to public transport.
The collected list of possible interventions was subsequently assessed by a transport planning and evaluation group to determine which interventions should be candidates to be included in possible scenarios and programme options and which, for a range of reasons, should not be considered further within this context.
These processes related to the intervention long list are documented in Note 1."
In relation to the above work by the LGWM team:
1) Can I please have a copy of the possible interventions referred to as the "initial long list of over 250 possible interventions" from "a workshop attended by some 25 officials/officers" ?
2) Can I please have a copy of the agenda, minutes, attendee list, and also any supporting information presented to, the workshop meeting (or meetings) where the "initial long list of over 250 possible interventions" were developed ?
3) Can I please have a copy of the possible interventions referred to as "A further set of potential interventions [...] added to the workshop list" from "the LGWM web feedback" ?
4) Can I please have a copy of the possible interventions referred to as "A further set of potential interventions [...] added to the workshop list" from "the LGWM phone survey" ?
5) Can I please have a copy of the possible interventions referred to as "A further set of potential interventions [...] added to the workshop list" from "the GWRC/WCC research panel survey" ?
6) Can I please have a copy of the possible interventions referred to as "A further set of potential interventions [...] added to the workshop list" from "the NZTA record of stakeholder comments (Darzin)" ?
7) Can I please have a copy of any report or other information that outlines, for each possible intervention, which category group the intervention was assigned ?
8) Can I please have a copy of the complete "collected list of possible interventions" that "was subsequently assessed by a transport planning and evaluation group" ?
9) Can I please have a copy of the interventions that were assessed as "candidates to be included in possible scenarios and programme options" ?
10) Can I please have a copy of the interventions that were assessed as "not be considered further within this context" and the reason why the transport planning and evaluation group decided the individual intervention was not to be considered further" ?
11) Can I please have a copy of the process used to consolidate and assess the possible interventions long list ?
12) Can I please have a copy of the members of the "transport planning and evaluation group" that assessed the intervention long list and whose purpose was "determine which interventions should be candidates to be included in possible scenarios and programme options and which, for a range of reasons, should not be considered further within this context." For the sake of clarity I would like the name, job title, organisation they represent and organisation who employed each member of the "transport planning and evaluation group".
13) Can I please have a copy of the agendas, minutes, attendee lists, and also any supporting information presented to, for any and all meetings of the "transport planning and evaluation group" where the interventions that were assessed as either "candidates to be included in possible scenarios and programme options" or "not be considered further within this context" ?
If the requested information is held in electronic form, I would prefer it was provided in its complete and original electronic format. I would also prefer that all communications with respect to this OIA request be via the FYI web site.
Yours faithfully,
Tony Randle
From: Info@nzta.govt.nz
New Zealand Transport Agency
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From: Official Correspondence
New Zealand Transport Agency
Dear Tony
This email acknowledges your below request for information made under the
Official Information Act 1982.
Your request has been forwarded to the appropriate section of the
Transport Agency for response. They will contact you if they require
clarification of your request, more time to respond, or if your request
has been transferred to another organisation to respond to. Unless more
time is required, the Transport Agency will send a response to you within
20 working days of receiving your request – in this instance on or before
13 September 2017.
If you would like to discuss your request with the Transport Agency,
please contact us by email at [1][email address].
Regards
_________ _____________________________________________
Ministerial Services
Governance, Stakeholders and Communications
50 Victoria Street, Private Bag 6995, Wellington 6141, New Zealand
_________ _____________________________________________
[2]cid:image001.jpg@01CF322A.4C836B10
[3]cid:image002.jpg@01CF322A.4C836B10 [4]cid:image003.jpg@01CF322A.4C836B10 [5]cid:image004.jpg@01CF322A.4C836B10
From: [email address]
Sent: Wednesday, 16 August 2017 7:39 a.m.
To: Official Correspondence
Subject: OIA-3174 FW:Official Information request - Request for Initial
Interventions List and screening information for Let's Get Wellington
Moving
Good morning
Can you please log the below.
Regards
Nicole
-----Original Message-----
From: Tony Randle [6][FOI #6419 email]
To: [7][email address]
Sent: 15/08/2017 8:17:37 p.m.
Subject: Official Information request - Request for Initial Interventions
List and screening information for Let's Get Wellington Moving
Dear New Zealand Transport Agency,
I am interested in the work done to date by the Let's Get Wellington
Moving (LGWM) initiative
([8]http://scanmail.trustwave.com/?c=2838&am...)
and especially in how the Scenarios were developed.
The LGWM web site includes a report on how the Long List Scenarios were
developed
([9]http://scanmail.trustwave.com/?c=2838&am...
This report includes the following section:
"Compiling Potential Interventions
Interventions Workshop
The source of an initial long list of over 250 possible interventions was
a workshop attended by some 25 officials/officers representing the three
alliance partners, together with two members of the LGWM team and two
consultants. The interventions were not assessed at the workshop, as the
aim was to maximise possible ideas for later consideration. Following the
workshop, all of the ideas were assembled in a simple database, with
duplicates removed.
Ideas from Public Engagement
A further set of potential interventions was added to the workshop list.
The additional set came from the LGWM web feedback, the LGWM phone survey,
the GWRC/WCC research panel survey, and the NZTA record of stakeholder
comments (Darzin), and had been collated by GWRC staff.
Collation – Grouping and Assessment of Interventions
The second stage in processing the set of ideas was to group them by
categories. The categories were simple groupings of the ideas by common
characteristics – for example, bringing together all of the ideas related
to public transport.
The collected list of possible interventions was subsequently assessed by
a transport planning and evaluation group to determine which interventions
should be candidates to be included in possible scenarios and programme
options and which, for a range of reasons, should not be considered
further within this context.
These processes related to the intervention long list are documented in
Note 1."
In relation to the above work by the LGWM team:
1) Can I please have a copy of the possible interventions referred to as
the "initial long list of over 250 possible interventions" from "a
workshop attended by some 25 officials/officers" ?
2) Can I please have a copy of the agenda, minutes, attendee list, and
also any supporting information presented to, the workshop meeting (or
meetings) where the "initial long list of over 250 possible interventions"
were developed ?
3) Can I please have a copy of the possible interventions referred to as
"A further set of potential interventions [...] added to the workshop
list" from "the LGWM web feedback" ?
4) Can I please have a copy of the possible interventions referred to as
"A further set of potential interventions [...] added to the workshop
list" from "the LGWM phone survey" ?
5) Can I please have a copy of the possible interventions referred to as
"A further set of potential interventions [...] added to the workshop
list" from "the GWRC/WCC research panel survey" ?
6) Can I please have a copy of the possible interventions referred to as
"A further set of potential interventions [...] added to the workshop
list" from "the NZTA record of stakeholder comments (Darzin)" ?
7) Can I please have a copy of any report or other information that
outlines, for each possible intervention, which category group the
intervention was assigned ?
8) Can I please have a copy of the complete "collected list of possible
interventions" that "was subsequently assessed by a transport planning and
evaluation group" ?
9) Can I please have a copy of the interventions that were assessed as
"candidates to be included in possible scenarios and programme options" ?
10) Can I please have a copy of the interventions that were assessed as
"not be considered further within this context" and the reason why the
transport planning and evaluation group decided the individual
intervention was not to be considered further" ?
11) Can I please have a copy of the process used to consolidate and assess
the possible interventions long list ?
12) Can I please have a copy of the members of the "transport planning and
evaluation group" that assessed the intervention long list and whose
purpose was "determine which interventions should be candidates to be
included in possible scenarios and programme options and which, for a
range of reasons, should not be considered further within this context."
For the sake of clarity I would like the name, job title, organisation
they represent and organisation who employed each member of the "transport
planning and evaluation group".
13) Can I please have a copy of the agendas, minutes, attendee lists, and
also any supporting information presented to, for any and all meetings of
the "transport planning and evaluation group" where the interventions that
were assessed as either "candidates to be included in possible scenarios
and programme options" or "not be considered further within this context"
?
If the requested information is held in electronic form, I would prefer it
was provided in its complete and original electronic format. I would also
prefer that all communications with respect to this OIA request be via the
FYI web site.
Yours faithfully,
Tony Randle
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From: Official Correspondence
New Zealand Transport Agency
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Dear Tony
Please find attached a response to your request of 15 August 2017 for
information under the Official Information Act 1982.
Regards
_________ _____________________________________________
Ministerial Services
Governance, Stakeholders and Communications
50 Victoria Street, Private Bag 6995, Wellington 6141, New Zealand
_________ _____________________________________________
[1]cid:image001.jpg@01CF322A.4C836B10
[2]cid:image002.jpg@01CF322A.4C836B10 [3]cid:image003.jpg@01CF322A.4C836B10 [4]cid:image004.jpg@01CF322A.4C836B10
Find the latest transport news, information, and advice on our website:
[5]www.nzta.govt.nz
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New Zealand Transport Agency
Dear Tony
Please find attached the response to your request made under the Official
Information Act 1982.
Regards,
Let's Get Wellington Moving
From: Tony Randle
Dear New Zealand Transport Agency,
Thank you for the responses of 13 Sept and 22 Sept. However, most of the links that were documented to provide access to published information do not work. Below is a list of the links and their status.
Links that work:
1) (13 Sept) http://getwellymoving.co.nz/what-you-thi...
2) (22 Sept) http://getwellymoving.co.nz/assets/Docum...
3) (22 Sept) http://getwellymoving.co.nz/assets/Docum...
4) (22 Sept) http://getwellymoving.co.nz/assets/Docum...
Links that do not work:
A) (13 Sept & 22 Sept) http://getwellymoving.co.nz/assets/Docum...
B) (13 Sept) http://getwellymoving.co.nz/assets/Docum...
C) (13 Sept) http://getwellymoving.co.nz/assets/docum...
D) (13 Sept) http://getwellymoving.co.nz/assets/docum...
E) (13 Sept & 22 Sept) http://getwellymoving.co.nz/assets/Docum...
F) (22 Sept) http://getwellymoving.co.nz/assets/Docum...
Can LGWM please provide the correct links to the documents it claims have been published but for which the documented links do not work ?
Yours faithfully,
Tony Randle
New Zealand Transport Agency
Dear Tony,
Thank you for your email regarding the links previously provided to you.
Between our responses of 13 and 22 September, the Let’s Get Wellington
Moving website underwent a pre-scheduled upgrade. This was taken as an
opportunity to update the file directory, and thereby shorten the URLs of
the documents published online. While this change to the directory was
intended to make the published documents more readily discoverable, it had
the unintended side effect of breaking the links that we had provided to
you in our response of 13 September.
In addition, a hyphen was missing from one link provided in our response
of 22 September (link F in your numbering system).
The updated links are provided to you below, following your numbering
system. Please accept our apologies for any inconvenience that this has
caused in accessing the published documents.
A) Long List Scenario Development note 2:
[1]http://getwellymoving.co.nz/assets/Docum...
B) Long List Workshop 2 notes:
[2]http://getwellymoving.co.nz/assets/Docum...
C) LGWM comments and analysis spreadsheet:
[3]http://getwellymoving.co.nz/assets/Docum...
D) Ideas received:
[4]http://getwellymoving.co.nz/assets/Docum...
E) Long List Scenario one-pagers:
[5]http://getwellymoving.co.nz/assets/Docum...
F) Design Workshop Workstream notes:
[6]http://getwellymoving.co.nz/assets/Docum...
Kind regards,
The Let’s Get Wellington Moving team
References
Visible links
1. http://getwellymoving.co.nz/assets/Docum...
2. http://getwellymoving.co.nz/assets/Docum...
3. http://getwellymoving.co.nz/assets/Docum...
4. http://getwellymoving.co.nz/assets/Docum...
5. http://getwellymoving.co.nz/assets/Docum...
6. http://getwellymoving.co.nz/assets/Docum...
From: Tony Randle
Dear New Zealand Transport Agency,
I have reviewed the provided documentation from Lets Get Wellington Moving and there still appears to be some missing information.
A) "Design Workstream Note 2 - Scenario Longlist Development" includes a blank section titled:
"Appendix 1 - Scenario Development Spreadsheet"
Can I please have a copy of the "Scenario Development Spreadsheet" referred to in this Note ? If this document is held in Spreadsheet form, I would prefer to be provided with a copy of the original spreadsheet (or spreadsheets) without any information being removed.
B) "MEMO: LONG LIST MCA ASSESSMENT WORKSHOP (30 November 2016)" contains the following section:
"7 NEXT STEPS
It was agreed at the workshops that the next steps will include:
...
3. A third and final workshop in this long listing process (with the assessment team) would be
held where based on the agreed assessment undertaken the proposed shortlisting scenarios
(or hybrids) would be agreed."
Can I please have a copy of the information related to the "third and final workshop in this long listing process". I would expect this to include the workshop Agenda, workshop Minutes, any documentation sent out for the workshop, any documentation or presentations to the workshop and any meeting notes or reports from the workshop.
Can you please provide the above information related to my information request ?
Yours faithfully,
Tony Randle
From: Official Correspondence
New Zealand Transport Agency
Dear Tony
This email acknowledges your below request for information made under the Official Information Act 1982.
Your request has been forwarded to the appropriate section of the Transport Agency for response. They will contact you if they require clarification of your request, more time to respond, or if your request has been transferred to another organisation to respond to. Unless more time is required, the Transport Agency will send a response to you within 20 working days of receiving your request – in this instance on or before 21 December 2017.
If you would like to discuss your request with the Transport Agency, please contact us by email at [email address].
Regards
_________ _____________________________________________
Ministerial Services
Governance, Stakeholders and Communications
50 Victoria Street, Private Bag 6995, Wellington 6141, New Zealand
_________ _____________________________________________
-----Original Message-----
From: Tony Randle [mailto:[FOI #6419 email]]
Sent: Thursday, 23 November 2017 8:23 a.m.
To: Official Correspondence
Subject: OIA-3393 REQUEST Re: OIA-3174 Re: Your OIA Request
Dear New Zealand Transport Agency,
I have reviewed the provided documentation from Lets Get Wellington Moving and there still appears to be some missing information.
A) "Design Workstream Note 2 - Scenario Longlist Development" includes a blank section titled:
"Appendix 1 - Scenario Development Spreadsheet"
Can I please have a copy of the "Scenario Development Spreadsheet" referred to in this Note ? If this document is held in Spreadsheet form, I would prefer to be provided with a copy of the original spreadsheet (or spreadsheets) without any information being removed.
B) "MEMO: LONG LIST MCA ASSESSMENT WORKSHOP (30 November 2016)" contains the following section:
"7 NEXT STEPS
It was agreed at the workshops that the next steps will include:
...
3. A third and final workshop in this long listing process (with the assessment team) would be held where based on the agreed assessment undertaken the proposed shortlisting scenarios (or hybrids) would be agreed."
Can I please have a copy of the information related to the "third and final workshop in this long listing process". I would expect this to include the workshop Agenda, workshop Minutes, any documentation sent out for the workshop, any documentation or presentations to the workshop and any meeting notes or reports from the workshop.
Can you please provide the above information related to my information request ?
Yours faithfully,
Tony Randle
-----Original Message-----
Dear Tony,
Thank you for your email regarding the links previously provided to you.
Between our responses of 13 and 22 September, the Let’s Get Wellington Moving website underwent a pre-scheduled upgrade. This was taken as an opportunity to update the file directory, and thereby shorten the URLs of the documents published online. While this change to the directory was intended to make the published documents more readily discoverable, it had the unintended side effect of breaking the links that we had provided to you in our response of 13 September.
In addition, a hyphen was missing from one link provided in our response of 22 September (link F in your numbering system).
The updated links are provided to you below, following your numbering system. Please accept our apologies for any inconvenience that this has caused in accessing the published documents.
A) Long List Scenario Development note 2:
[1]http://getwellymoving.co.nz/assets/Docum...
B) Long List Workshop 2 notes:
[2]http://getwellymoving.co.nz/assets/Docum...
C) LGWM comments and analysis spreadsheet:
[3]http://getwellymoving.co.nz/assets/Docum...
D) Ideas received:
[4]http://getwellymoving.co.nz/assets/Docum...
E) Long List Scenario one-pagers:
[5]http://getwellymoving.co.nz/assets/Docum...
F) Design Workshop Workstream notes:
[6]http://getwellymoving.co.nz/assets/Docum...
Kind regards,
The Let’s Get Wellington Moving team
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From: Tony Randle
Dear Official Correspondence,
Three weeks ago I responded to the NZTA substantive reply of 10 October 2017 outlining that there was still some requested information missing from the response provided. More specifically, my FYI reply back the NZTA on 23rd November 2017 details two pieces of missing information associated with the following:
A) "Design Workstream Note 2 - Scenario Longlist Development" and
B) "MEMO: LONG LIST MCA ASSESSMENT WORKSHOP (30 November 2016)"
This response now asks:
Can the NZTA please confirm they have received my FYI reply of 23rd November 2017 ?
Can the NZTA please outline when they will provide the rest of the requested information originally requested via FYI on the 15th August 2017 and described in detail in my FYI response of 23rd November 2017 ?
Yours sincerely,
Tony Randle
From: Official Correspondence
New Zealand Transport Agency
Dear Tony
This email acknowledges your further email of 14 December 2017 (below).
NZ Transport Agency is working on your request and a response will be
provided on or before 21 December 2017.
Regards
_________ _____________________________________________
Ministerial Services
Governance, Stakeholders and Communications
50 Victoria Street, Private Bag 6995, Wellington 6141, New Zealand
_________ _____________________________________________
[1]cid:image001.jpg@01CF322A.4C836B10
[2]cid:image002.jpg@01CF322A.4C836B10 [3]cid:image003.jpg@01CF322A.4C836B10 [4]cid:image004.jpg@01CF322A.4C836B10
-----Original Message-----
From: Tony Randle
[[5]mailto:[FOI #6419 email]]
Sent: Thursday, 14 December 2017 10:32 p.m.
To: Official Correspondence
Subject: Re: OIA-3393 ACKNOWLEDGEMENT
Dear Official Correspondence,
Three weeks ago I responded to the NZTA substantive reply of 10 October
2017 outlining that there was still some requested information missing
from the response provided. More specifically, my FYI reply back the NZTA
on 23rd November 2017 details two pieces of missing information associated
with the following:
A) "Design Workstream Note 2 - Scenario Longlist Development" and
B) "MEMO: LONG LIST MCA ASSESSMENT WORKSHOP (30 November 2016)"
This response now asks:
Can the NZTA please confirm they have received my FYI reply of 23rd
November 2017 ?
Can the NZTA please outline when they will provide the rest of the
requested information originally requested via FYI on the 15th August 2017
and described in detail in my FYI response of 23rd November 2017 ?
Yours sincerely,
Tony Randle
Find the latest transport news, information, and advice on our website:
[6]www.nzta.govt.nz
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From: Official Correspondence
New Zealand Transport Agency
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Dear Tony
Please find attached the response to your request of 23 November 2017 for
information under the Official Information Act 1982.
Regards
_________ _____________________________________________
Ministerial Services
Governance, Stakeholders and Communications
50 Victoria Street, Private Bag 6995, Wellington 6141, New Zealand
_________ _____________________________________________
[1]cid:image001.jpg@01CF322A.4C836B10
[2]cid:image002.jpg@01CF322A.4C836B10 [3]cid:image003.jpg@01CF322A.4C836B10 [4]cid:image004.jpg@01CF322A.4C836B10
Find the latest transport news, information, and advice on our website:
[5]www.nzta.govt.nz
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