Dear Frank,

RE: ACKNOWLEDGEMENT OF YOUR INFORMATION REQUEST 23-0055

Thank you for your request for information dated 12th June 2023 which was received by the Bay of Plenty Regional Council (Council) on 13th June 2023.

Your request for information is being considered as a request under the Local Government Official Information and Meetings Act 1987 (LGOIMA).

We will make a decision on your request and communicate this decision to you as soon as reasonably practicable and no later than 11th July 2023 which is 20 working days after the day on which we received your request as per section 13(1) LGOIMA. We will then make available any information we decide to release to you without undue delay.

We are entitled to charge for a request for information if we consider it is reasonable to do so. If we decide to charge you for the information requested then we are not obligated to release the information to you if you do not agree to pay the charge.

Our LGOIMA responses may be published on the Council website. If we do this, we will not publish the requester’s personal or contact details. Please contact us if you have any concerns.

If you contact the Council about this request, please quote the BOPRC reference number above

Ngā Mihi │ Kind regards,
Carol Flynn
Information Advisor

Bay of Plenty Regional Council Toi Moana
P: 0800 884 880 DD: 0800 884 881 x8999
E: [email address]
W: www.boprc.govt.nz
A: PO Box 364, Whakatāne 3158, New Zealand

MY HOURS OF BUSINESS ARE 6:00AM – 2.30PM

Thriving together – mō te taiao, mō ngā tāngata

________________________________

Disclaimer: This message and accompanying data may contain information that is confidential or subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination, distribution or copying of this message or data is prohibited. If you received this email in error, please notify us immediately and erase all copies of the message and attachments. We apologise for the inconvenience. Thank you.
________________________________

hide quoted sections

Good Afternoon Frank,

 

RE: LOCAL GOVERNMENT OFFICIAL INFORMATION REQUEST – NOTIFICATION OF
TRANSFER - LGOIMA Reference 23-0055

 

We refer to your request for information under the Local Government
Official Information and Meetings Act 1987 (LGOIMA) regarding ECC/EOC
Seismic Resilience which was received by the Bay of Plenty Regional
Council (Council) on 13^th June 2023 and acknowledged by Council on 13^th
June 2023. 

 

We have now considered your request and advise that as Part of the
information to which your request relates “ provide their EOC seismic
assessment/information” is not held by us but is believed to be held by
TAs / is believed to be more closely connected with the functions of the
Tas listed below -   

 

Tauranga City Council: [1][email address]

Western Bay of Plenty District Council:
[2][email address]

 

Rotorua Lakes Council: [3][email address]

 

Kawerau District Council: [4][email address]

 

Whakatâne District Council: [5][email address]          

 

Ôpôtiki District Council: [6][email address]

 

In these circumstances, we are required by section [14 of the OIA / 12 of
the LGOIMA] to partially transfer your request however the  Bay of Plenty
Regional Council will provide information regarding GROUP GECC facilities,
Tauranga and Whakatâne.

 

Please note that you have the right to lodge a complaint with the
Ombudsman under section 27(3) of the Act. The Ombudsman’s Office can be
contacted by calling 0800 802 602, emailing
 [7][email address] or online at
[8]www.ombudsman.parliament.nz.   

 

Our LGOIMA responses may be published on the Council website.  If we do
this, we will not publish the requester’s personal or contact details. 
Please contact us if you have any concerns.

 

If you contact the Council about this request, please quote the BOPRC
reference number above.

 

Yours faithfully

 

Ngâ Mihi | Kind Regards

Carol Flynn
Information Advisor
Bay of Plenty Regional Council Toi Moana

-----------------------------------------

P: 0800 884 880 DD: 0800 884 881
E: [9][email address]
W: [10]www.boprc.govt.nz
A: PO Box 364, Whakatâne 3158, New Zealand

-----------------------------------------

Thriving together – mô te taiao, mô ngâ tângata

 

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hide quoted sections

Kia ora Frank,

We refer to your Request for information under the Local Government Official Information and Meetings Act 1987 (LGOIMA) regarding EOC/ECC seismic resilience which was received by the Bay of Plenty Regional Council (Council) on 13 June 2023.

Emergency Bay of Plenty has a group emergency coordination centre (GECC) which is housed in the Bay of Plenty Regional Council Tauranga office, located at 1 Elizabeth Street.

As part of the buildings refurbishment completed in 2019, Council made the decision to house the GECC on level 3 of the building. The building is 55% NBS of IL4. This rating was completed in 2020.

We also use the Council Chambers in our Whakatāne office as a GECC facility, located at 5 Quay Street. The building is 54% NBS of IL4. This rating was completed in 2010. In 2017 a report was completed concluding a 70% IL2 rating.

Your request has been partially transferred to the local city/district councils in the Bay of Plenty to respond on their EOC facilities.

Please note that you have the right to lodge a complaint with the Ombudsman under section 27(3) of the Act. The Ombudsman’s Office can be contacted by calling 0800 802 602, emailing [email address] or online at www.ombudsman.parliament.nz.

Our LGOIMA responses may be published on the Council website. If we do this, we will not publish the requester’s personal or contact details. Please contact us if you have any concerns.

Ngā Mihi,

Rebecca Immink
Acting Customer Contact Manager
Bay of Plenty Regional Council Toi Moana

P: 0800 884 880 DD: 0800 884 881 x9248
E: [email address]
M: 027 562 5693 W: www.boprc.govt.nz
A: PO Box 364, Whakatāne 3158, New Zealand

Thriving together – mō te taiao, mō ngā tāngata

-----Original Message-----
From: Frank <[FOI #23106 email]>
Sent: Monday, 12 June 2023 6:30 pm
To: Web Info Requests <[email address]>
Subject: Official Information request - ECC/EOC Seismic Resilience

Dear Bay of Plenty Regional Council,

Please identify for your CDEM Group and it’s members each building that is currently identified as the building intended/likely to be used as -the ECC -an EOC after a seismic event.
Please provide the buildings current %nbs at IL4, the date of the last assessment, and the type of seismic assessment completed.

Alternately if you do not hold/cannot provide the above please provide the last seismic assessment for the buildings identified above

Yours faithfully,

Frank

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #23106 email]

Is [Bay of Plenty Regional Council request email] the wrong address for Official Information requests to Bay of Plenty Regional Council? If so, please contact us using this form:
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Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://urldefense.com/v3/__https://fyi....

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

________________________________

Disclaimer: This message and accompanying data may contain information that is confidential or subject to legal privilege. If you are not the intended recipient you are notified that any use, dissemination, distribution or copying of this message or data is prohibited. If you received this email in error, please notify us immediately and erase all copies of the message and attachments. We apologise for the inconvenience. Thank you.
________________________________

hide quoted sections

Tçnâ koe Frank

 

LOCAL GOVERNMENT OFFICIAL INFORMATION AND MEETINGS ACT 1987: REQUEST FOR
INFORMATION

 

On behalf of the Chief Executive, Steph O’Sullivan, this letter is to
acknowledge receipt of your request for information about the building
that is intended and/or likely to be used as the ECC/EOC after a seismic
event in the Whakatâne District.  Your request has been transferred
partially to the Whakatâne District Council from the Bay of Plenty
Regional Council under the Local Government Official Information and
Meetings Act 1987 (LGOIMA).  

We will endeavour to respond to your request as soon as possible and in
any event no later than 12 July 2023, being 20 working days after the day
your request was received.

Please note that under the Act we are permitted to charge for making the
information available, including gathering, collating and preparing it for
release. If that is the case, we will provide an estimate of the cost in
accordance with our Fees and Charges Schedule, before we proceed to
collate the information. 

 If you have any further enquiries, please contact us at the email
address: [1][email address] 

Please see our public website for information about making an official
information request and the Local Government Official Information and
Meetings Act 1987 under which such information is
given: [2]https://www.whakatane.govt.nz/contact-us...

 

Nâku noa, nâ,

 

 

 

Ana-Maria Bewley
Administration Assistant .
KAITAUTOKO TOIHAUTÛ 

WHAKATÂNE DISTRICT COUNCIL
E [3][email address]   W [4]whakatane.govt.nz
Commerce Street, Private Bag 1002, Whakatâne 3158, New Zealand

[5][IMG][6][IMG][7][IMG][8][IMG]

[9][IMG]

From: Frank <[10][FOI #23106 email]>
Sent: Monday, 12 June 2023 6:30 pm
To: Web Info Requests <[11][email address]>
Subject: Official Information request - ECC/EOC Seismic Resilience

Dear Bay of Plenty Regional Council,

Please identify for your CDEM Group and it’s members each building that is
currently identified as the building intended/likely to be used as -the
ECC -an EOC after a seismic event.
Please provide the buildings current %nbs at IL4, the date of the last
assessment, and the type of seismic assessment completed.

Alternately if you do not hold/cannot provide the above please provide the
last seismic assessment for the buildings identified above

Yours faithfully,

Frank

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[12][FOI #23106 email]

Is [13][Bay of Plenty Regional Council request email] the wrong address for Official Information
requests to Bay of Plenty Regional Council? If so, please contact us using
this form:
[14]https://urldefense.com/v3/__https://fyi....

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[15]https://urldefense.com/v3/__https://fyi....

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

________________________________

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received this email in error, please notify us immediately and erase all
copies of the message and attachments. We apologise for the inconvenience.
Thank you.
________________________________
<[16]/[email address]><[17]/[FOI #23106 email]>

 

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hide quoted sections

Hi Frank

All Tas have the same timeframe as ourselves when dealing with LGOIMA request therefore their timeframe is 20 business days from time the request was received.

Kind Regards
Carol Flynn
Information Advisor
Bay of Plenty Regional Council Toi Moana

P: 0800 884 880 DD: 0800 884 881
E: [email address]
W: www.boprc.govt.nz
A: PO Box 364, Whakatāne 3158, New Zealand

Thriving together – mō te taiao, mō ngā tāngata

-----Original Message-----
From: Frank <[FOI #23106 email]>
Sent: Tuesday, 13 June 2023 5:52 pm
To: Carol Flynn <[email address]>
Subject: Re: LOCAL GOVERNMENT OFFICIAL INFORMATION REQUEST - NOTIFICATION OF TRANSFER 23-0055

Dear Carol Flynn,

Thanks for partially transferring my request - I can see the logic. Please confirm that each TA will respond within this thread?

Yours sincerely,

Frank

-----Original Message-----

Good Afternoon Frank,

RE: LOCAL GOVERNMENT OFFICIAL INFORMATION REQUEST – NOTIFICATION OF TRANSFER - LGOIMA Reference 23-0055

We refer to your request for information under the Local Government Official Information and Meetings Act 1987 (LGOIMA) regarding ECC/EOC Seismic Resilience which was received by the Bay of Plenty Regional Council (Council) on 13^th June 2023 and acknowledged by Council on 13^th June 2023.

We have now considered your request and advise that as Part of the information to which your request relates “ provide their EOC seismic assessment/information” is not held by us but is believed to be held by TAs / is believed to be more closely connected with the functions of the Tas listed below -

Tauranga City Council: [1][email address]

Western Bay of Plenty District Council:
[2][email address]

Rotorua Lakes Council: [3][email address]

Kawerau District Council: [4][email address]

Whakatâne District Council: [5][email address]

Ôpôtiki District Council: [6][email address]

In these circumstances, we are required by section [14 of the OIA / 12 of the LGOIMA] to partially transfer your request however the Bay of Plenty Regional Council will provide information regarding GROUP GECC facilities, Tauranga and Whakatâne.

Please note that you have the right to lodge a complaint with the Ombudsman under section 27(3) of the Act. The Ombudsman’s Office can be contacted by calling 0800 802 602, emailing
[7][email address] or online at
[8]https://urldefense.com/v3/__http://www.o... .

Our LGOIMA responses may be published on the Council website. If we do this, we will not publish the requester’s personal or contact details. Please contact us if you have any concerns.

If you contact the Council about this request, please quote the BOPRC reference number above.

Yours faithfully

Ngâ Mihi | Kind Regards

Carol Flynn
Information Advisor
Bay of Plenty Regional Council Toi Moana

-----------------------------------------

P: 0800 884 880 DD: 0800 884 881
E: [9][email address]
W: [10]http://www.boprc.govt.nz
A: PO Box 364, Whakatâne 3158, New Zealand

-----------------------------------------

Thriving together – mô te taiao, mô ngâ tângata

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[FOI #23106 email]

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________________________________

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________________________________

hide quoted sections

Tēnā koe Frank

I am writing to acknowledge receipt of your official information request
dated 12 June 2023 for details regarding ECC/EOC seismic resilience, which
was partially transferred to Tauranga City Council for response.

We received your request on 14 June 2023. We will endeavour to respond to
your request as soon as possible and in any event no later than 12 July
2023, being 20 working days after the day your request was received. If we
are unable to respond to your request by then, we will notify you of an
extension of that timeframe.

Your request is being handled by the Democracy Services team. If you have
any queries, please feel free to contact us by emailing
[1][email address]

If any additional factors come to light which are relevant to your
request, please contact us so that these can be taken into account.

Ngā mihi

Jo Wells (she/her) | Administrator (Democracy Services)|
Tauranga City Council | 07 577 7000

[2][email address] | [3]www.tauranga.govt.nz

 

Hyperlink: [4]https://www.mytauranga.co.nz/matarik

[5]Matariki 2023

 

 

The contents of this e-mail and any attachments is confidential and may be
privileged and/or subject to copyright. Unauthorised use, distribution or
copying of the contents is expressly prohibited. If you are not the
intended recipient, notify the sender immediately, delete the email and
attachments and all copies from your system, and do not use, read,
distribute, disclose or copy its contents. Violation of this notice may be
unlawful. Views expressed in this e-mail and attachments are those of the
author, and not necessarily those of Tauranga City Council. Tauranga City
Council does not accept liability for any loss, damage or consequence
arising from this email and/or attachments containing any virus, defect,
data corruption or transmission error.

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I acknowledge your Official Information request below which has been
transferred from Bay of Plenty Regional Council.

 

As per the Local Government Official Information and Meetings Act, you
will receive a response as soon as reasonably practicable, and no later
than 20 working days from the date of receipt.

 

Regards

 

 

Kim McGrath    Tīheru Ohu
Toihautū | Executive Support
Officer, Chief Executive’s
Office
[1]07 351 8142
 | [2]0276288045
 | [3][email address]
 | [4]rotorualakescouncil.nz

 

-----Original Message-----
From: Frank <[5][FOI #23106 email]>
Sent: Monday, 12 June 2023 6:30 pm
To: Web Info Requests <[6][email address]>
Subject: Official Information request - ECC/EOC Seismic Resilience

Dear Bay of Plenty Regional Council,

Please identify for your CDEM Group and it’s members each building that is
currently identified as the building intended/likely to be used as -the
ECC -an EOC after a seismic event.
Please provide the buildings current %nbs at IL4, the date of the last
assessment, and the type of seismic assessment completed.

Alternately if you do not hold/cannot provide the above please provide the
last seismic assessment for the buildings identified above

Yours faithfully,

Frank

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[7][FOI #23106 email]

Is [8][Bay of Plenty Regional Council request email] the wrong address for Official Information
requests to Bay of Plenty Regional Council? If so, please contact us using
this form:
[9]https://urldefense.com/v3/__https://fyi....

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[10]https://urldefense.com/v3/__https://fyi....

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

________________________________

Disclaimer: This message and accompanying data may contain information
that is confidential or subject to legal privilege. If you are not the
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received this email in error, please notify us immediately and erase all
copies of the message and attachments. We apologise for the inconvenience.
Thank you.
________________________________

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hide quoted sections

Morena Frank

 

Please find attached the response and accompanying information to your
recent request under the Local Government Official Information and
Meetings Act 1987. 

 

Nāku noa, nā

 

 

Ana-Maria Bewley
Administration Assistant .
KAITAUTOKO TOIHAUTŪ 

WHAKATĀNE DISTRICT COUNCIL
E [1][email address]   W [2]whakatane.govt.nz
Commerce Street, Private Bag 1002, Whakatāne 3158, New Zealand

[3][IMG][4][IMG][5][IMG][6][IMG]

[7][IMG]

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Dear Sir/Madam

Our response to your question made under the Official information LGOIMA
Act is attached

 

Chief Executive

Ōpōtiki District Council | PO Box 44 | 108 St John Street | Ōpōtiki | New
Zealand

Telephone 07 3153030 | Fax 07 3157050 | Web [1]www.odc.govt.nz |
[2]www.facebook.com/opotikidistrictcouncil

 

Please consider the environment before printing this email

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simply notify the sender and delete or destroy all copies of the email
immediately. Opotiki District Council accepts no responsibility for any
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accept responsibility for any viruses or similar carried with our email,
or any effects our email may have on the recipient computer system or
network.

 

 

 

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hide quoted sections

Apologies

I missed off send the second attachment

 

Dear Sir/Madam

Our response to your question made under the Official information LGOIMA
Act is attached

 

Chief Executive

Ōpōtiki District Council | PO Box 44 | 108 St John Street | Ōpōtiki | New
Zealand

Telephone 07 3153030 | Fax 07 3157050 | Web [1]www.odc.govt.nz |
[2]www.facebook.com/opotikidistrictcouncil

 

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or any effects our email may have on the recipient computer system or
network.

 

 

 

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hide quoted sections

I refer to your Official Information request of 12 June 2023 to Bay of
Plenty Regional Council, transferred to Rotorua Lakes Council on 13 June
2023, requesting:

 

Please identify each building that is currently identified as the building
intended/likely to be used as the ECC or EOC after a seismic event. 
Please provide the building’s current %NBS at IL4, the date of the last
assessment, and the type of seismic assessment completed.  If this
information is not held, provide the last seismic assessment for the
buildings identified.

 

The Rotorua Lakes Council (RLC) has two buildings identified/likely to be
used as an EOC after a seismic event.  The requested information regarding
these buildings follows:

 

Rotorua Lakes Council Civic Centre, 1061 Haupapa Street

-          Current %NBS – Rating varies from 62% to 83% dependent on the
area of the building and is based on IL3 conditions rating

-          Date of last assessment – 29 July 2013 (Sigma Consultants)

-          Type of seismic assessment – Seismic Structural Assessment
Report

 

Rotorua International Stadium, Devon Street

-          Current %NBS – Rating varies from 68% to 100% dependent on the
area of the building and is based on IL3 conditions rating

-          Date of last assessment – 24 June 2015 (Sigma Consultants)

-          Type of seismic assessment – Seismic Structural Assessment
Report

 

 

You have the right to seek an investigation and review by the Ombudsman of
this response/decision. The Ombudsman’s Office can be contacted by calling
0800 802 602, emailing [1][email address], online at
[2]www.ombudsman.parliament.nz, or by post to The Ombudsman, PO Box 10152,
Wellington 6143.

 

Publication of responses to LGOIMA requests

Please note: Our LGOIMA responses may be published on the Rotorua Lakes
Council website after they have been responded to, with requesters’
personal details withheld. If you have any concerns about this please
contact the Council on [3][email address] .

 

 

Regards

 

 

 

[4]http://dev.rotoruaNZ.com/stationerycreat...
Oonagh Hopkins     Manahautû Whaitua Tûtahi | Deputy CE,
District Leadership & Democracy
Waea: [5]07 351 8734  | Waea Pûkoro: [6]0272598677
Îmera: [7][email address] [9][IMG]
 | Ipurangi: [8]rotorualakescouncil.nz
Taunga: 1061 Haupapa St, Private Bag 3029, Rotorua Mail
Centre, Rotorua 3046, New Zealand
[10]http://dev.rotoruaNZ.com/stationerycreat...

 

 

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Good afternoon Frank

 

Please find your response letter and attachment enclosed, the second part
of the attachment will follow in a second email.

 

Ngā mihi

 

Emily Clarke (she/her) | Democracy Services Advisor |
Tauranga City Council | 07 577 7000

[1][email address] | [2]www.tauranga.govt.nz

 

[3]Thanks Tauranga

 

Pronouns: She/Her

 

Make flexibility work – if you receive an email from me outside of normal
business hours, I am sending it at a time that suits me. I am not however
expecting you to read it and/or reply until normal business hours.

 

 

 

 

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author, and not necessarily those of Tauranga City Council. Tauranga City
Council does not accept liability for any loss, damage or consequence
arising from this email and/or attachments containing any virus, defect,
data corruption or transmission error.

References

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3. https://www.tauranga.govt.nz/thanks

Please find attached part 2 of the attachment.

 

Ngā mihi

 

 

Emily Clarke (she/her) | Democracy Services Advisor |
Tauranga City Council | 07 577 7000

[1][email address] | [2]www.tauranga.govt.nz

 

[3]Thanks Tauranga

 

Pronouns: She/Her

 

Make flexibility work – if you receive an email from me outside of normal
business hours, I am sending it at a time that suits me. I am not however
expecting you to read it and/or reply until normal business hours.

 

 

 

 

The contents of this e-mail and any attachments is confidential and may be
privileged and/or subject to copyright. Unauthorised use, distribution or
copying of the contents is expressly prohibited. If you are not the
intended recipient, notify the sender immediately, delete the email and
attachments and all copies from your system, and do not use, read,
distribute, disclose or copy its contents. Violation of this notice may be
unlawful. Views expressed in this e-mail and attachments are those of the
author, and not necessarily those of Tauranga City Council. Tauranga City
Council does not accept liability for any loss, damage or consequence
arising from this email and/or attachments containing any virus, defect,
data corruption or transmission error.

References

Visible links
1. mailto:[email address]
2. http://www.tauranga.govt.nz/
3. https://www.tauranga.govt.nz/thanks

Good morning Frank

 

Please see attached a letter of response to your official information
req1uest received by us via the Bay of Plenty Regional Council regarding
ECC/EOC seismic resilience.

 

 

Kind regards

 

Lizzie McEwan
Privacy and Official Information Advisor / Executive Assistant
Kaitohutohu Matatapu me Mōhiohio Ōkawa/Kaiāwhina Matua
[1]https://www.woodsagency.nz/wp-content/up...
E [2][email address]
P 07 571 8008 | FP 0800 926 732
1484 Cameron Road, Greerton, Tauranga 3112
[3]westernbay.govt.nz | [4]Facebook | [5]Instagram | [6]LinkedIn

 

        

 

[7][IMG] 

The information contained in this message (and any accompanying documents)
is CONFIDENTIAL and may also be LEGALLY PRIVILEGED,

 intended only for the recipient(s) named above.  If the reader of this
message is not the intended recipient, you are notified that any use,

copying, disclosure, retention or distribution by any means of the
information is strictly prohibited.

If you have received this message in error, please notify the writer
immediately and destroy the original(s).

References

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2. mailto:[email address]
3. https://www.westernbay.govt.nz/
4. https://www.facebook.com/westernbaycounc...
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6. https://www.linkedin.com/company/western...
7. https://www.westernbay.govt.nz/banner