Ngā Ūranga to Pito-One Shared Cycle way Safety Documentation Updates
Darren Conway made this Official Information request to New Zealand Transport Agency
The request was successful.
From: Darren Conway
Dear New Zealand Transport Agency,
I am seeking the following types of documents produced or updated 2023 for the Ngā Ūranga to Pito-One Shared Cycle way:
• Health & Safety in Design Register
• Design Reviews
• Design Safety Audits and Assessments
• Meeting minutes where safety aspects of the design was recorded, and/or decisions made that might affect safety.
No information is sought on safety of workers or the public during the construction phase. This request is focused on the documentation produced to provide assurance that the design of the infrastructure will be safe and fit for purpose.
Yours faithfully,
Darren Conway
From: Official Correspondence
New Zealand Transport Agency
Kia ora Darren
This email acknowledges your below request for information made under the
Official Information Act 1982.
Your request has been forwarded to the appropriate section of Waka Kotahi
NZ Transport Agency for response. They will contact you if they require
clarification of your request, more time to respond, or if your request
has been transferred to another organisation to respond to. Unless more
time is required, Waka Kotahi will send a response to you within 20
working days of receiving your request – in this instance on or before 23
June 2023.
Lastly, the information you have requested may contain the names and
contact details of our staff. Please let us know whether you require these
names and contact details. We may need to consult our staff before
deciding whether we can release this information, and this may take a bit
more time. If we do not hear from you, we will assume that you do not
require staff names and contact details.
If you would like to discuss your request with Waka Kotahi, please contact
us by email at [1][NZTA request email].
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Official Correspondence
New Zealand Transport Agency
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OIA 12765 extension Darren Conway 23 June 2023.pdf
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Kia ora Darren
Please find attached a letter advising of an extension to your request of
25 May 2023 for information under the Official Information Act 1982.
A response will now be sent to you on or before 13 July 2023.
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Official Correspondence <[email address]>
Sent: Friday, 26 May 2023 12:24 PM
To: Darren Conway <[FOI #22912 email]>
Subject: OIA-12765 ACKNOWLEDGEMENT
Kia ora Darren
This email acknowledges your below request for information made under the
Official Information Act 1982.
Your request has been forwarded to the appropriate section of Waka Kotahi
NZ Transport Agency for response. They will contact you if they require
clarification of your request, more time to respond, or if your request
has been transferred to another organisation to respond to. Unless more
time is required, Waka Kotahi will send a response to you within 20
working days of receiving your request – in this instance on or before 23
June 2023.
Lastly, the information you have requested may contain the names and
contact details of our staff. Please let us know whether you require these
names and contact details. We may need to consult our staff before
deciding whether we can release this information, and this may take a bit
more time. If we do not hear from you, we will assume that you do not
require staff names and contact details.
If you would like to discuss your request with Waka Kotahi, please contact
us by email at [5][NZTA request email].
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
[6]twitter | [7]youtube | [8]facebook
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From: Official Correspondence
New Zealand Transport Agency
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OIA 12765 Darren Conway Decision on Request.pdf
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Kia ora Darren
Please find attached a decision on your Official Information Act request
of 25 May 2023.
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Darren Conway
Dear James Sorenson
I am confused by your last response dated 13 July 2023. The letter includes the statements:
"I have made a decision to grant your request for the Health and Safety in Design Register, Design
Safety Audits and Assessments and Meeting minutes involving safety aspects of the project. ... We wil[l] release these documents ... on or before 29 September 2023."
and also:
"I am withholding your request for design Safety Audits and Assessments under section 9(2)(g)(i)."
I would like to point out that safety of cycling/pedestrian facilities has very high public interest and any reasonable person would expect crystal clear transparency of safety risks and their treatment. I am not asking for draft notes. I am seeking the current versions of safety related documents. In addition, consultants are paid and expected to provide free and frank opinions as part of any documents they may have produced. Given the importance of safety in this project, it is difficult to perceive how free and frank discussion could be impeded by the release of the information requested to an extent that exceeded public interest.
Yours sincerely,
Darren Conway
From: Official Correspondence
New Zealand Transport Agency
Dear Darren,
Thank you for your email relating to our response to your request.
We apologise for the error in our wording. We would like to clarify that
we have made a decision to release to you, information relating to the
following three aspects of your request:
o Health & Safety in Design Register
o Design Reviews
o Meeting minutes involving safety aspects.
The repetition of the Design Safety Audits and Assessments aspect of your
request was unintentional. We are withholding that part of your request
for the time being. As we said in our response to you, it is essential
that during the audit and assessment process, the staff involved, from
multiple agencies, are able to express their opinions in a free and frank
way, in order to ensure a robust and safe design is arrived upon.
We understand your keen interest in the safety of the project and its
design. It is our view that withholding the information for the time
being, while it is undergoing an audit and assessment process, is in the
public interest. However, this is inherently time-limited so a future
request for the information would be considered on its merits at the time
it is received.
We remain open to engaging with you in relation to the project and
facilitating any requests or questions you might have.
Kind regards
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Official Correspondence
New Zealand Transport Agency
Kia ora Darren
Please find attached an update on your Official Information Act request of
25 May 2023.
Ngā mihi
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Official Correspondence
New Zealand Transport Agency
Kia ora Darren,
Apologies, the update we sent stated that we would provide you with the
requested information on or before 15 October 2023. We will be sending
this information to you on or before 13 October 2023.
Apologies for the confusion.
Ngā mihi
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Official Correspondence
Sent: Thursday, 28 September 2023 4:36 PM
To: [FOI #22912 email]
Subject: OIA-12765 UPDATE ON REQUEST
Kia ora Darren
Please find attached an update on your Official Information Act request of
25 May 2023.
Ngā mihi
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Official Correspondence
New Zealand Transport Agency
Kia ora Darren
We’re am writing to provide you with an update on your request of 25 May
2023.
On 28 September 2023 we wrote to inform you that we would provide the
documents you requested, today. We can confirm that the information that
falls within the scope of your request will be provided to you on Monday
16 October 2023. These documents are now in the final approval stages and
will be ready to be provided to you on Monday.
We’re pleased to also confirm that the project team is now in a position
to release the design review documents, where the design review process
has been completed, which were previously withheld to protect free and
frank expression in the design review process. As we have advised
previously, this was a time-limited withholding and these documents are
now able to be released to the public. These documents will be available
on the project’s web page next week.
We apologise for this final slight delay.
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Official Correspondence
New Zealand Transport Agency
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Attachment 1 OIA 12765 Health and Safety in Design Register including meeting minutes as at 6 October 2023.pdf
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Attachment 2 OIA 12765 Ng ranga to Pito One Shared Path 30 Detailed Design 5 Septembzz.pdf
5.1M
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Attachment 3 OIA 12765 Crime Prevention through Environmental Design Assessment 21 July 2023.pdf
9.0M
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OIA 12765 Response.pdf
173K
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Kia ora Darren
Please find attached the response to your request of 25 May 2023 for
information under the Official Information Act 1982.
Ngā mihi
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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