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Staff resourcing for OIAs, ministerials & PQs

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From: Katie

Kia ora

I would like to request the following information under the Official Information Act 1982 (OIA), in relation to staff resourcing dedicated to the response of OIA requests, ministerials, and Parliamentary Questions (PQs).

OIAs

1. What is the total number of full-time equivalent (FTE) staff in your agency tasked with responding to OIA requests?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle OIA requests. This figure should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in an OIA response.
2. Could you please break down the figure requested in Question 1 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to OIA Responses
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

3. If not already outlined in your answer to Question 2, could you please confirm whether your agency has a staff member devoted to administering OIA requests (separate from responding/collating/reviewing information)?
4. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate OIA requests to staff for response, if one is used?

Ministerials

5. What is the total number of FTE staff in your agency tasked with responding to ministerials?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle ministerials. This should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in a ministerial response.
6. Could you please break down the figure requested in Question 5 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to Ministerials
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

7. If not already outlined in your answer to Question 6, could you please confirm whether your agency has a staff member devoted to administering ministerials (separate from responding/collating/reviewing information)?
8. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate ministerial cases to staff for response, if one is used?

PQs

9. The total number of FTE staff in your agency tasked with responding to PQs?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle PQs. This should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in a PQ response.
10. Could you please break down the figure requested in Question 9 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to PQs
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

11. If not already outlined in your answer to Question 10, could you please confirm whether your agency has a staff member devoted to administering PQs (separate from responding/collating/reviewing information)?
12. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate PQs to staff for response, if one is used?

By ‘administering’ in Questions 3, 7 and 11, this could include logging, recording, saving, assigning cases, etc.

Please note, I understand that there will likely be some overlap in the figures for each of the three data points sought (OIAs vs ministerials vs PQs). Any contextual comments are therefore welcome.

Thank you

Katie

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From: Information [DPMC]
Department of the Prime Minister and Cabinet

Tēnā koe 

 

Thank you for emailing the Department of the Prime Minister and
Cabinet (DPMC), including the National Emergency Management
Agency (NEMA).   

 

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If your correspondence is intended for the Prime Minister please email her
office at - [2][email address]. Contact information for other
Members of Parliament can be found at
- [3]https://www.parliament.nz/en/get-involve...

 

We are currently experiencing high volumes of emails related to
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If you are writing about an issue relating to COVID-19, we encourage you
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Common Questions:

* Official Information Act (OIA) Requests will be formally acknowledged
during office hours and actioned accordingly. For more information
about the statutory OIA timeframes please see
- [13]http://www.ombudsman.parliament.nz/.
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We hope one of the above links helps answer your question.  

 

We appreciate your patience at this time. Thanks again and please take
care.

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


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[UNCLASSIFIED]

 

Kia ora Katie,

 

Thank you for your request under the Official Information Act 1982 which
was received on 19 January 2021, copied below. A response will be provided
in accordance with the Act. Please see the Office of the Ombudsman Website
for more details -  [1]http://www.ombudsman.parliament.nz/.

 

Please note that the Department of the Prime Minister and Cabinet (DPMC)
and its departmental agency, the National Emergency Management Agency
(NEMA), are directly involved in the government response to COVID-19. Due
to this, our timelines to respond to your request may be impacted. Should
this occur, we will endeavour to keep you updated on the status of our
response to your request. We appreciate your patience and understanding.

 

DPMC may publish the response to your Official Information Act (OIA)
request.

 

When you are provided with a response to this request, you will be
informed about whether the response to your OIA request will be published.
If DPMC does publish the response to your OIA request, personal
information, including your name and contact details, will be removed.
This publication process does not apply to extension letters or transfers.

 

 

Ngā mihi

 

Matthew

 

 

Ministerial Services
Senior Ministerial Advisor
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
 
[2]cid:image002.png@01D43609.296F69C0
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

 

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


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Attachment DPMCOIA Reply OIA 2020 21 0313 Katie OIAs Mins and PQs staff Katie..pdf
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[UNCLASSIFIED]

 

Kia ora koe,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial and Business Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][DPMC request email]
 
[2]cid:image002.png@01D43609.296F69C0
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

 

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