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Whakaari/White Island Response

Alan Thompson made this Official Information request to Department of the Prime Minister and Cabinet

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From: Alan Thompson

Dear Department of the Prime Minister and Cabinet,

With respect to the Whakaari/White Island disaster response NEMA (DPMC) have previously advised that they were the Lead Agency at the National level and that Bay of Plenty CD&EM Group were the Lead Agency at the Local level (in accordance with the National CD Emergency Plan Order 2015).

A Lead Agency is responsible for appointing its Controller to manage its response. In this disaster then there would have been a National Controller (NEMA) and a Regional Controller (Bay of Plenty CD&EM Group).

The National Plan also states that responses to emergencies will be based on the NZ Coordinated Incident Management System (CIMS) framework (ref Clause 115).

CIMS (Version 3) further states that “Only one Controller can be the Lead Controller who directs the overall response to the incident (ref Clause 4.4.2).

Under the provisions of the Official Information Act I request the following information with respect to the Whakaari/White Island response:

1. The organisational structure as established by NEMA in accordance with the CIMS model for their role as Lead Agency for the national response. This should include each of the liaison representatives of the responding agencies as specified in the National Plan (ref Clause 124).

2. The daily Incident Action Plans (IAPs) as prepared by the national Incident Management Team (IMT) and signed off by the National Controller in accordance with the CIMS framework. These IAPs should identify the daily Mission, Objectives, Strategy and Tasks for the national response, ie what was the role and responsibilities of NEMA as the national Lead Agency.

3. Confirm that each agency who responded to Whakaari operated in accordance with the direction of the National Controller and provide copies of the reports from each (refer the requirements of Clause 15 of the National Plan).

4. What were the roles and responsibilities with respect to the response that NEMA (as National Lead Agency) delegated to or were otherwise assigned to the Bay of Plenty CD&EM Group (as Regional Lead Agency) under NEMA's lead.

5. Confirmation as to the agency or agencies whose representative was the “single Controller” responsible for the overall response (including the rescue and recovery operations) in accordance with the CIMS framework (Version 3).

Yours faithfully,

Alan Thompson

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From: Information [DPMC]
Department of the Prime Minister and Cabinet


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[UNCLASSIFIED]

 

Kia ora Alan

 

Thank you for your Official Information Act request, requesting as
follows:

“With respect to the Whakaari/White Island disaster response NEMA (DPMC)
have previously advised that they were the Lead Agency at the National
level and that Bay of Plenty CD&EM Group were the Lead Agency at the Local
level (in accordance with the National CD Emergency Plan Order 2015).

A Lead Agency is responsible for appointing its Controller to manage its
response. In this disaster then there would have been a National
Controller (NEMA) and a Regional Controller (Bay of Plenty CD&EM Group).

The National Plan also states that responses to emergencies will be based
on the NZ Coordinated Incident Management System (CIMS) framework (ref
Clause 115).

CIMS (Version 3) further states that “Only one Controller can be the Lead
Controller who directs the overall response to the incident (ref Clause
4.4.2).

Under the provisions of the Official Information Act I request the
following information with respect to the Whakaari/White Island response:

1. The organisational structure as established by NEMA in accordance with
the CIMS model for their role as Lead Agency for the national response.
This should include each of the liaison representatives of the responding
agencies as specified in the National Plan (ref Clause 124).

2. The daily Incident Action Plans (IAPs) as prepared by the national
Incident Management Team (IMT) and signed off by the National Controller
in accordance with the CIMS framework. These IAPs should identify the
daily Mission, Objectives, Strategy and Tasks for the national response,
ie what was the role and responsibilities of NEMA as the national Lead
Agency.

3. Confirm that each agency who responded to Whakaari operated in
accordance with the direction of the National Controller and provide
copies of the reports from each (refer the requirements of Clause 15 of
the National Plan).

4. What were the roles and responsibilities with respect to the response
that NEMA (as National Lead Agency) delegated to or were otherwise
assigned to the Bay of Plenty CD&EM Group (as Regional Lead Agency) under
NEMA's lead.

5. Confirmation as to the agency or agencies whose representative was the
“single Controller” responsible for the overall response (including the
rescue and recovery operations) in accordance with the CIMS framework
(Version 3).”

 

As we did not receive the request from FYI until today 15 January 2021, we
will consider today the first working day under the Act. We will provide a
response in accordance with the Act in due course and will endeavour to
process as quickly as possible. Please note that under the Act, the
working days to respond to requests do not include 25 December through to
15 January, to account for the summer break.  (please see the Office of
the Ombudsman Website for more details -
[1]http://www.ombudsman.parliament.nz/).

 

DPMC may publish the response to your Official Information Act  request.

 

When you are provided with a response to this request, you will be
informed about whether the response to your OIA request will be published.
If DPMC does publish the response to your OIA request, personal
information, including your name and contact details, will be removed.
This publication process does not apply to extension letters or transfers.

 

Ngâ mihi

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [2][DPMC request email]
 
[3]cid:image002.png@01D43609.296F69C0
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. http://www.ombudsman.parliament.nz/
2. mailto:[DPMC request email]

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From: Alan Thompson

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet

Re your advice that yuo are considering January 15th as the day you received my OIA Request I wish to point out to you (for the record) that this request was sent to you on Dec 18th. The FYI site administrator has advised me that our system received and acknowledged it had received the notice from the FYI system. What ever the problems were that resulted in the delay were caused by your system and for the record, DPMC received my OIA on 18th Dec. I understand there were other FYI messages similarly effected by your system failure.

In this instance it will make only a few days difference but I still consider that you are required by law to consider 18 Dec as the received date. I am not responsible for your faulty system that failed to deliver your received email.

Yours sincerely,

Alan Thompson

Link to this

From: Information [DPMC]
Department of the Prime Minister and Cabinet

Tēnā koe 

 

Thank you for emailing the Department of the Prime Minister and
Cabinet (DPMC), including the National Emergency Management
Agency (NEMA).   

 

Please note, DPMC is not able to respond to emails that are
outside its purview. If the subject of your email does not relate to the
work of DPMC, we will forward your email to the appropriate Minister
or agency who will respond to you directly. To find out more about the
functions of DPMC please view our website - [1]https://dpmc.govt.nz/ 

 

If your correspondence is intended for the Prime Minister please email her
office at - [2][email address]. Contact information for other
Members of Parliament can be found at
- [3]https://www.parliament.nz/en/get-involve...

 

We are currently experiencing high volumes of emails related to
COVID-19 and due to the effort across Government to manage and respond to
COVID-19, processing your correspondence may take longer than normal. 

 

If you are writing about an issue relating to COVID-19, we encourage you
to first refer to the [4]COVID-19 website. Here’s a list of links that you
may find helpful: 

o [5]Current Alert Level
o [6]Latest Government COVID-19 information
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o [11]Proactive release of Government Response documents
o [12]Managed Isolation and Quarantine 

If you are showing symptoms of COVID-19, please call your local GP or
contact the Healthline team on 0800 358 5453

Common Questions:

* Official Information Act (OIA) Requests will be formally acknowledged
during office hours and actioned accordingly. For more information
about the statutory OIA timeframes please see
- [13]http://www.ombudsman.parliament.nz/.
* For Job opportunities within DPMC please see
- [14]https://centralagenciesjobs.cass.govt.nz.... Please use
this website to apply for vacancies, unfortunately resumes received
through other avenues will not be considered.
* New Zealand Visas and requests for asylum are managed by Immigration
New Zealand. Please see - [15]https://www.immigration.govt.nz/. 

We hope one of the above links helps answer your question.  

 

We appreciate your patience at this time. Thanks again and please take
care.

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