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Staff resourcing for OIAs, ministerials & PQs

Katie made this Official Information request to Oranga Tamariki—Ministry for Children

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From: Katie

Kia ora

I would like to request the following information under the Official Information Act 1982 (OIA), in relation to staff resourcing dedicated to the response of OIA requests, ministerials, and Parliamentary Questions (PQs).

OIAs

1. What is the total number of full-time equivalent (FTE) staff in your agency tasked with responding to OIA requests?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle OIA requests. This figure should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in an OIA response.
2. Could you please break down the figure requested in Question 1 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to OIA Responses
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

3. If not already outlined in your answer to Question 2, could you please confirm whether your agency has a staff member devoted to administering OIA requests (separate from responding/collating/reviewing information)?
4. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate OIA requests to staff for response, if one is used?

Ministerials

5. What is the total number of FTE staff in your agency tasked with responding to ministerials?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle ministerials. This should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in a ministerial response.
6. Could you please break down the figure requested in Question 5 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to Ministerials
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

7. If not already outlined in your answer to Question 6, could you please confirm whether your agency has a staff member devoted to administering ministerials (separate from responding/collating/reviewing information)?
8. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate ministerial cases to staff for response, if one is used?

PQs

9. The total number of FTE staff in your agency tasked with responding to PQs?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle PQs. This should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in a PQ response.
10. Could you please break down the figure requested in Question 9 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to PQs
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

11. If not already outlined in your answer to Question 10, could you please confirm whether your agency has a staff member devoted to administering PQs (separate from responding/collating/reviewing information)?
12. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate PQs to staff for response, if one is used?

By ‘administering’ in Questions 3, 7 and 11, this could include logging, recording, saving, assigning cases, etc.

Please note, I understand that there will likely be some overlap in the figures for each of the three data points sought (OIAs vs ministerials vs PQs). Any contextual comments are therefore welcome.

Thank you

Katie

Link to this

From: OIA_Requests (OT)


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IN-CONFIDENCE

 

 

Tēnā koe Katie

 

I am writing to acknowledge receipt of your request under the Official
Information Act 1982.

 

We will endeavour to respond to you as soon as possible, and in any case,
no later than 17 February 2021, being 20 working days from our receipt of
your request on 19 January 2021, as provided for under the Act.

 

If we are unable to respond to your request within those 20 working days,
we will notify you of an extension to that timeframe.

Nāku noa, nā

 

Ministerial Support

PO Box 546, Wellington 6140

* E: [1]OIA [email address]

 

 

 

From: Katie <[2][FOI #14488 email]>
Sent: Tuesday, 19 January 2021 9:52 pm
To: OIA_Requests (OT) <[3][email address]>
Subject: Official Information request - Staff resourcing for OIAs,
ministerials & PQs

 

Kia ora

 

I would like to request the following information under the Official
Information Act 1982 (OIA), in relation to staff resourcing dedicated to
the response of OIA requests, ministerials, and Parliamentary Questions
(PQs).

 

OIAs

 

1.            What is the total number of full-time equivalent (FTE) staff
in your agency tasked with responding to OIA requests?

To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle OIA requests. This
figure should include team leaders or managers. I do not mean every
subject matter expert in an agency who may provide the substantive
information used in an OIA response.

2.            Could you please break down the figure requested in Question
1 according to role title and number of FTE staff under each role title?

 

Suggested template:

              Number of Staff Dedicated to OIA Responses

              ROLE A  ROLE B  ROLE C  ROLE ETC

FTE Staff                                                           

 

3.            If not already outlined in your answer to Question 2, could
you please confirm whether your agency has a staff member devoted to
administering OIA requests (separate from responding/collating/reviewing
information)?

4.            Could you please confirm the name of the
information/workflow management system in place to help coordinate and
allocate OIA requests to staff for response, if one is used?

 

Ministerials

 

5.            What is the total number of FTE staff in your agency tasked
with responding to ministerials?

To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle ministerials. This
should include team leaders or managers. I do not mean every subject
matter expert in an agency who may provide the substantive information
used in a ministerial response.

6.            Could you please break down the figure requested in Question
5 according to role title and number of FTE staff under each role title?

 

Suggested template:

              Number of Staff Dedicated to Ministerials

              ROLE A  ROLE B  ROLE C  ROLE ETC

FTE Staff                                                           

 

7.            If not already outlined in your answer to Question 6, could
you please confirm whether your agency has a staff member devoted to
administering ministerials (separate from responding/collating/reviewing
information)?

8.            Could you please confirm the name of the
information/workflow management system in place to help coordinate and
allocate ministerial cases to staff for response, if one is used?

 

PQs

 

9.            The total number of FTE staff in your agency tasked with
responding to PQs?

To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle PQs. This should
include team leaders or managers. I do not mean every subject matter
expert in an agency who may provide the substantive information used in a
PQ response.

10.         Could you please break down the figure requested in Question 9
according to role title and number of FTE staff under each role title?

 

Suggested template:

              Number of Staff Dedicated to PQs

              ROLE A  ROLE B  ROLE C  ROLE ETC

FTE Staff                                                           

 

11.         If not already outlined in your answer to Question 10, could
you please confirm whether your agency has a staff member devoted to
administering PQs (separate from responding/collating/reviewing
information)?

12.         Could you please confirm the name of the information/workflow
management system in place to help coordinate and allocate PQs to staff
for response, if one is used?

 

By ‘administering’ in Questions 3, 7 and 11, this could include logging,
recording, saving, assigning cases, etc.

 

Please note, I understand that there will likely be some overlap in the
figures for each of the three data points sought (OIAs vs ministerials vs
PQs). Any contextual comments are therefore welcome.

 

Thank you

 

Katie

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[4][FOI #14488 email]

 

Is [5][Oranga Tamariki request email] the wrong address for Official
Information requests to Oranga Tamariki—Ministry for Children? If so,
please contact us using this form:

[6]https://fyi.org.nz/change_request/new?bo...

 

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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

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From: Ministerial Support


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Hi there,

 

We have been made aware that the below OIA request is showing as pending a
response from LINZ.

From our records it appears that we have no received the request at all.

 

Could you please investigate this and get back to us with some
clarification around this?

 

Kind regards,

 

Polonga Tau’alupe
Advisor | Ministerial Support & Official Correspondence

Policy and Overseas Investment

 

[1][email address] | DDI 04 460 2742

 

 

[2]linz_logo_signature_2020 Wellington Office, Level 7, Radio New Zealand
House, 155 The Terrace
PO Box 5501, Wellington 6145, New Zealand

[3]www.linz.govt.nz | [4]data.linz.govt.nz

 

[5]Image result for facebook icons       
[6]Image result for linkedin
icons         [7]Image result for twitter
icons         [8]Image result for youtube
icons

 

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Link to this

From: Peter R Hill


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Attachment DOIA 21 166 Response letter signed.pdf
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Hi Katie

 

Attached is a response to your Official Information Act request.

 

Regards

 

Pete Hill
Principal Advisor

Ministerial Support and Official Correspondence

 

[1][email address] | DDI 04 460 2784 | MOB 027 235 8389

 

 

[2]cid:image001.png@01D622F4.BA10B4F0 Wellington Office, Level 7, Radio New Zealand House, 155 The Terrace
PO Box 5501, Wellington 6145, New Zealand

[3]www.linz.govt.nz | [4]data.linz.govt.nz

 

[5]cid:image002.png@01D6342C.DB5A4560       
[6]cid:image004.png@01D6342C.DB5A4560         [7]cid:image006.png@01D6342C.DB5A4560         [8]cid:image011.png@01D6342C.DB5A4560

 

 

 

 

 

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Link to this

From: OIA_Requests (OT)


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Attachment Katie Response Letter.pdf
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IN-CONFIDENCE

 

 

Tēnā koe Katie

 

Please find attached the response to your request.

 

Nāku noa, nā

 

Ministerial Support

PO Box 546, Wellington 6140

* E: [1]OIA [email address]

 

 

 

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