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Staff resourcing for OIAs, ministerials & PQs

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From: Katie

Kia ora

I would like to request the following information under the Official Information Act 1982 (OIA), in relation to staff resourcing dedicated to the response of OIA requests, ministerials, and Parliamentary Questions (PQs).

OIAs

1. What is the total number of full-time equivalent (FTE) staff in your agency tasked with responding to OIA requests?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle OIA requests. This figure should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in an OIA response.
2. Could you please break down the figure requested in Question 1 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to OIA Responses
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

3. If not already outlined in your answer to Question 2, could you please confirm whether your agency has a staff member devoted to administering OIA requests (separate from responding/collating/reviewing information)?
4. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate OIA requests to staff for response, if one is used?

Ministerials

5. What is the total number of FTE staff in your agency tasked with responding to ministerials?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle ministerials. This should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in a ministerial response.
6. Could you please break down the figure requested in Question 5 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to Ministerials
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

7. If not already outlined in your answer to Question 6, could you please confirm whether your agency has a staff member devoted to administering ministerials (separate from responding/collating/reviewing information)?
8. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate ministerial cases to staff for response, if one is used?

PQs

9. The total number of FTE staff in your agency tasked with responding to PQs?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle PQs. This should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in a PQ response.
10. Could you please break down the figure requested in Question 9 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to PQs
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

11. If not already outlined in your answer to Question 10, could you please confirm whether your agency has a staff member devoted to administering PQs (separate from responding/collating/reviewing information)?
12. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate PQs to staff for response, if one is used?

By ‘administering’ in Questions 3, 7 and 11, this could include logging, recording, saving, assigning cases, etc.

Please note, I understand that there will likely be some overlap in the figures for each of the three data points sought (OIAs vs ministerials vs PQs). Any contextual comments are therefore welcome.

Thank you

Katie

Link to this

From: Michelle Smith
Health and Disability Commissioner

Tçnâ koe Katie

Thank you for your email requesting information on staff resourcing for
OIAs, ministerials and PQs.

Your request for information will be processed accordance with the
Official Information Act and or the Privacy Act, and you will receive a
response as soon as reasonably practicable and in accordance with the time
frames set out in that legislation.

Nâku iti noa, nâ

Michelle Smith
Complaints Administrator
Office of the Health and Disability Commissioner
Ph: 0800 11 22 33
email: [Health and Disability Commissioner request email]
From:        Katie <[FOI #14489 email]>
To:        OIA/LGOIMA requests at Health and Disability Commissioner
<[Health and Disability Commissioner request email]>
Date:        19/01/2021 09:52 p.m.
Subject:        Official Information request - Staff resourcing for OIAs,
ministerials & PQs

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Kia ora

I would like to request the following information under the Official
Information Act 1982 (OIA), in relation to staff resourcing dedicated to
the response of OIA requests, ministerials, and Parliamentary Questions
(PQs).

OIAs

1.                 What is the total number of full-time equivalent (FTE)
staff in your agency tasked with responding to OIA requests?
To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle OIA requests. This
figure should include team leaders or managers. I do not mean every
subject matter expert in an agency who may provide the substantive
information used in an OIA response.
2.                 Could you please break down the figure requested in
Question 1 according to role title and number of FTE staff under each role
title?

Suggested template:
                 Number of Staff Dedicated to OIA Responses
                 ROLE A                 ROLE B                 ROLE C    
            ROLE ETC
FTE Staff                                                                
       

3.                 If not already outlined in your answer to Question 2,
could you please confirm whether your agency has a staff member devoted to
administering OIA requests (separate from responding/collating/reviewing
information)?
4.                 Could you please confirm the name of the
information/workflow management system in place to help coordinate and
allocate OIA requests to staff for response, if one is used?

Ministerials

5.                 What is the total number of FTE staff in your agency
tasked with responding to ministerials?
To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle ministerials. This
should include team leaders or managers. I do not mean every subject
matter expert in an agency who may provide the substantive information
used in a ministerial response.
6.                 Could you please break down the figure requested in
Question 5 according to role title and number of FTE staff under each role
title?

Suggested template:
                 Number of Staff Dedicated to Ministerials
                 ROLE A                 ROLE B                 ROLE C    
            ROLE ETC
FTE Staff                                                                
       

7.                 If not already outlined in your answer to Question 6,
could you please confirm whether your agency has a staff member devoted to
administering ministerials (separate from responding/collating/reviewing
information)?
8.                 Could you please confirm the name of the
information/workflow management system in place to help coordinate and
allocate ministerial cases to staff for response, if one is used?

PQs

9.                 The total number of FTE staff in your agency tasked
with responding to PQs?
To clarify, I mean the figure relating to staff where one of their core
responsibilities is to respond to, coordinate, administrate, review,
assess, advise upon, manage and/or in any way handle PQs. This should
include team leaders or managers. I do not mean every subject matter
expert in an agency who may provide the substantive information used in a
PQ response.
10.                 Could you please break down the figure requested in
Question 9 according to role title and number of FTE staff under each role
title?

Suggested template:
                 Number of Staff Dedicated to PQs
                 ROLE A                 ROLE B                 ROLE C    
            ROLE ETC
FTE Staff                                                                
       

11.                 If not already outlined in your answer to Question 10,
could you please confirm whether your agency has a staff member devoted to
administering PQs (separate from responding/collating/reviewing
information)?
12.                 Could you please confirm the name of the
information/workflow management system in place to help coordinate and
allocate PQs to staff for response, if one is used?

By ‘administering’ in Questions 3, 7 and 11, this could include logging,
recording, saving, assigning cases, etc.

Please note, I understand that there will likely be some overlap in the
figures for each of the three data points sought (OIAs vs ministerials vs
PQs). Any contextual comments are therefore welcome.

Thank you

Katie

-------------------------------------------------------------------

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Link to this

From: HDC Legal
Health and Disability Commissioner


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Attachment Letter 17 February 2021.pdf
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Tēnā koe Katie,

Please find attached correspondence from the Health and Disability
Commissioner in response to your information request of 19 January 2021

Nāku iti noa, nā,
Chloe
Legal Team
Office of the Health and Disability Commissioner

Telephone: 0800 11 22 33
PO Box 11934, Wellington 6142
Level 11, TechnologyOne House, 86 Victoria Street, Wellington 6011
[1]Health & Disability Commissioner 

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