We don't know whether the most recent response to this request contains information or not – if you are Katie please sign in and let everyone know.

Staff resourcing for OIAs, ministerials & PQs

Katie made this Official Information request to Ministry of Foreign Affairs and Trade

This request has an unknown status. We're waiting for Katie to read recent responses and update the status.

From: Katie

Kia ora

I would like to request the following information under the Official Information Act 1982 (OIA), in relation to staff resourcing dedicated to the response of OIA requests, ministerials, and Parliamentary Questions (PQs).

OIAs

1. What is the total number of full-time equivalent (FTE) staff in your agency tasked with responding to OIA requests?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle OIA requests. This figure should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in an OIA response.
2. Could you please break down the figure requested in Question 1 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to OIA Responses
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

3. If not already outlined in your answer to Question 2, could you please confirm whether your agency has a staff member devoted to administering OIA requests (separate from responding/collating/reviewing information)?
4. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate OIA requests to staff for response, if one is used?

Ministerials

5. What is the total number of FTE staff in your agency tasked with responding to ministerials?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle ministerials. This should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in a ministerial response.
6. Could you please break down the figure requested in Question 5 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to Ministerials
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

7. If not already outlined in your answer to Question 6, could you please confirm whether your agency has a staff member devoted to administering ministerials (separate from responding/collating/reviewing information)?
8. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate ministerial cases to staff for response, if one is used?

PQs

9. The total number of FTE staff in your agency tasked with responding to PQs?
To clarify, I mean the figure relating to staff where one of their core responsibilities is to respond to, coordinate, administrate, review, assess, advise upon, manage and/or in any way handle PQs. This should include team leaders or managers. I do not mean every subject matter expert in an agency who may provide the substantive information used in a PQ response.
10. Could you please break down the figure requested in Question 9 according to role title and number of FTE staff under each role title?

Suggested template:
Number of Staff Dedicated to PQs
ROLE A ROLE B ROLE C ROLE ETC
FTE Staff

11. If not already outlined in your answer to Question 10, could you please confirm whether your agency has a staff member devoted to administering PQs (separate from responding/collating/reviewing information)?
12. Could you please confirm the name of the information/workflow management system in place to help coordinate and allocate PQs to staff for response, if one is used?

By ‘administering’ in Questions 3, 7 and 11, this could include logging, recording, saving, assigning cases, etc.

Please note, I understand that there will likely be some overlap in the figures for each of the three data points sought (OIAs vs ministerials vs PQs). Any contextual comments are therefore welcome.

Thank you

Katie

Link to this

From: ENQUIRIES
Ministry of Foreign Affairs and Trade

[UNCLASSIFIED]

Thank you for your email.

 

 We advise that New Zealanders do not travel overseas at this time due to
the outbreak of COVID-19, associated health risks and travel restrictions.
See the [1]SafeTravel website for more information, including advice for
those who are staying put and steps you should take if you still want to
try to return home. We encourage all New Zealanders overseas to register
their details with SafeTravel for important updates.

New Zealanders seeking consular assistance overseas can contact their
nearest New Zealand Embassy or Consulate. Contact details are listed in
each country page on the SafeTravel website. For urgent consular
assistance after-hours, please contact +64 99 20 20 20 (monitored 24
hours).

For enquiries regarding:

o Managed Isolation and Quarantine - Detailed information about New
Zealand's isolation requirements and facilities can be found at:
[2]https://www.miq.govt.nz.
o Consular issues - or if you are a New Zealand citizen overseas needing
assistance, email: [email address].
o New Zealand Scholarships - Use the scholarships enquiries form
available at: [3]https://scholarship.force.com/CommunityF....

o Working at MFAT:

o Vacancies - visit the Ministry of Foreign Affairs and Trade
website at:
[4]https://www.mfat.govt.nz/en/about-us/wor....
o Graduate Programme - Email: [email address].

o Visas

o New Zealand - visas and asylum enquiries are issued by
Immigration New Zealand. Visit the Immigration New Zealand
website at: [5]https://www.immigration.govt.nz/.

·         Other Countries - contact the relevant foreign representative to
New Zealand. A full list can be found on the MFAT website at:
[6]https://www.mfat.govt.nz/en/embassies/.

o Internal Affairs

o Passports - visit the Internal Affairs passports website at:
[7]www.passports.govt.nz.

·         Citizenship - visit the Internal Affairs Citizenship website at:
[8]www.dia.govt.nz/New-Zealand-citizenship.

·         Authentication of documents and Apostilles - visit the Internal
Affairs Authentication website at:
[9]www.dia.govt.nz/document-authentication.

o Customs - Bringing goods into New Zealand, visit the New Zealand
Customs website at: [10]www.customs.govt.nz.

o NZ suppliers or companies -  visit the New Zealand Trade and
Enterprise website at: [11]www.nzte.govt.nz.
o  Police 
   - To attest fingerprints - visit
https://www.police.govt.nz/faq/having-fi... for
information
- New Zealand police certificate/clearance - visit
https://www.police.govt.nz/faq/how-do-i-...

 

For all other enquiries you will receive a response in due course.  

 

Kind regards,

 

MFAT ENQUIRIES

New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

 

195 Lambton Quay, Private Bag 18901
Wellington 6160

New Zealand

[12]www.mfat.govt.nz | [13]www.safetravel.govt.nz

 [14]cid:image001.jpg@01CDF8B8.6EB9E580

show quoted sections

Link to this

From: ESD
Ministry of Foreign Affairs and Trade

[UNCLASSIFIED]

Dear Katie

Thank you for your OIA request, this email confirms receipt and advises that your request has been sent to the appropriate division for response.

Please note that our response letter to you (with your personal details redacted), and any enclosed documents, may be published on the Ministry’s website.

Kind regards

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

show quoted sections

Link to this

From: ESD
Ministry of Foreign Affairs and Trade


Attachment OIA 27235 Katie Response.pdf
321K Download View as HTML


[UNCLASSIFIED]

Dear Katie,

Please see the attached correspondence regarding your recent Official Information Act request.

Kind regards

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

195 Lambton Quay, Private Bag 18901, Wellington 5045, New Zealand

www.mfat.govt.nz | www.safetravel.govt.nz

www.mfat.govt.nz | www.embassy.govt.nz | www.aid.govt.nz | www.safetravel.govt.nz

show quoted sections

Link to this

We don't know whether the most recent response to this request contains information or not – if you are Katie please sign in and let everyone know.

Things to do with this request

Anyone:
Ministry of Foreign Affairs and Trade only: