Process Matters Relating to Plan Change 18 - Plimmerton Farm

Brian Warburton made this Official Information request to Porirua City Council

Response to this request is long overdue. By law Porirua City Council should have responded by now (details and exceptions). You can complain to the Ombudsman.

From: Brian Warburton

Dear Porirua City Council,

This request relates to matters associated with the RMA processes associated with the PC 18 - Plimmerton Farm - that has recently been considered by a hearing panel appointed by PCC. During this time, submitters have asked PCC (via its hearing administrator) for clarification about various process matters. Submitters have been unable to communicate directly with the hearing panel.

Accordingly, please provide me with the following information:
for each request made by members of the public about the PC 18 process:
- the request
- the response from PCC
- the correspondence between PCC and the Panel.

Yours faithfully,

Brian Warburton

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From: Porirua City Council Enquiries

Kia ora,

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From: Records Management
Porirua City Council


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Attachment OIA Acknowledgement Request Process Matters Relating to Plan Change 18 Plimmerton Farm 2021 01 11 08.53.54.pdf
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Dear Brian

 

Happy New Year.

 

Thank you for your request below.

 

Please find attached our Acknowledgement letter.

 

Ngā mihi,

Marcella Ropu
Records & Scanning Officer

Kaiārahi Pūkete me te Karapa

[1]Email Sig1 resized

From: [2][FOI #14366 email]

Sent: Thursday, December 24, 2020 12:11 PM

To: [3][Porirua City Council request email]

Subject: [EXTERNAL] Official Information request - Process Matters
Relating to Plan Change 18 - Plimmerton Farm

--------------------------------------------------------------------------

Dear Porirua City Council,

This request relates to matters associated with the RMA processes
associated with the PC 18 - Plimmerton Farm - that has recently been
considered by a hearing panel appointed by PCC. During this time,
submitters have asked PCC (via its hearing administrator) for
clarification about various process matters. Submitters have been unable
to communicate directly with the hearing panel.

Accordingly, please provide me with the following information:
for each request made by members of the public about the PC 18 process:
- the request
- the response from PCC
- the correspondence between PCC and the Panel.

Yours faithfully,

Brian Warburton

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[4][FOI #14366 email]

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using this form:
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From: Moana Wyatt
Porirua City Council


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Kia ora Brian,

Due to the wide scope of this request for information, in particular for
“correspondence between PCC and the Panel”, it would be helpful  if you
could provide more specific parameters around the subject matter of the
correspondence you are interested in.

 

We have more than 1600 emails relating to Plan Change 18 so it would be a
substantial undertaking in terms of the number of requests received from
the public and emails sent between the Council, the panel and the
submitters.

If are able to provide some searchable subject criteria, we may be able to
reduce the time load. The queries we received range from minor matters to
more technical/legal questions.

We estimate that it will take at least two full days to extract and
collate these. Then we would need to go through a process of redacting
personal information from the correspondence.

 

Are you interested in all questions from members of the public relating to
the entire process, or are there particular areas of the process you are
seeking? i.e. pre-hearing process, expert evidence, presenting at the
hearing etc. Or are you only interested in questions that required a
response from the panel?

 

Can you also please confirm your definition of “members of the public” in
relation to submitters. Does this only refer to individual submitters  –
or does it also include individuals who represent wider community groups,
schools/churches, residents associations etc, and if so does this also
include those representing NGOs such as Forest & Bird and QEII Trust? Some
clarification on this may also help to narrow the search criteria.

 

I look forward to hearing from you.

 

 

Ngā mihi,

Moana Wyatt
Acting Principal Advisor (Chief Executive’s Office)
Kaitohutohu Matua (Tari a te Tumuaki)

Tel: 04 237 1411 I [mobile number]
[1]poriruacity.govt.nz

 

Disclaimer

---
The content of this email is confidential, may be legally privileged and
is intended only for the person named above. If this email is not
addressed to you, you must not use, disclose or distribute any of the
content. If you have received this email by mistake, please notify the
sender by return email and delete the email. Thank you.
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From: Brian Warburton

Dear Moana Wyatt,

Thanks for this response. As I indicated in my request I am only seeking copies of the emails relating to process matters. I presume the council would have a data management system in place by which this type of request could be attended to.

As a first step, perhaps in the first instance are you able to provide this information:

- whether the Panel's responses to questions from public / submitters about process issues/queries were sent by the Panel directly to the hearing administrator for relay to the person raising the issue or query, or,
- whether those Panel responses were sent initially to a council planning staff member and then relayed by that planning staff member to the hearing administrator who then sent them to person raising the issue or query.

Yours sincerely,

Brian Warburton

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From: Moana Wyatt
Porirua City Council

Kia ora

Thank you for your email. I do not work on Fridays but will respond to
your email on Monday. If your matter is urgent please call me on 0274 698
532.

 

Ngā mihi

Moana

 

Disclaimer

---
The content of this email is confidential, may be legally privileged and
is intended only for the person named above. If this email is not
addressed to you, you must not use, disclose or distribute any of the
content. If you have received this email by mistake, please notify the
sender by return email and delete the email. Thank you.
--- .

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From: Moana Wyatt
Porirua City Council


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Thank you Brian,

That’s very helpful. We will be in touch with the response as soon as
possible.

 

Ngā mihi,

Moana Wyatt
Acting Principal Advisor (Chief Executive’s Office)
Kaitohutohu Matua (Tari a te Tumuaki)

Tel: 04 237 1411 I [mobile number]
[1]poriruacity.govt.nz

 

From: Brian Warburton <[FOI #14366 email]>
Sent: Friday, 15 January 2021 10:34 AM
To: Moana Wyatt <[email address]>
Subject: [EXTERNAL] Re: OIA Ref # 20-172

 

Dear Moana Wyatt,

Thanks for this response. As I indicated in my request I am only seeking
copies of the emails relating to process matters. I presume the council
would have a data management system in place by which this type of request
could be attended to.

As a first step, perhaps in the first instance are you able to provide
this information:

- whether the Panel's responses to questions from public / submitters
about process issues/queries were sent by the Panel directly to the
hearing administrator for relay to the person raising the issue or query,
or,
- whether those Panel responses were sent initially to a council planning
staff member and then relayed by that planning staff member to the hearing
administrator who then sent them to person raising the issue or query.

Yours sincerely,

Brian Warburton

show quoted sections

Link to this

From: Moana Wyatt
Porirua City Council


Attachment image003.png
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Attachment OIA Ref 20 172.pdf
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Attachment 20 172 email correspondence Redacted.pdf
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Kia ora Brian

Please find attached a reply to your recent Local Government Official
Information & Meetings Act request relating to Plan Change 18 – Plimmerton
Farm.

Resending today as there was a bounce back yesterday.

 

Ngā mihi,

Moana Wyatt
Acting Principal Advisor (Chief Executive’s Office)
Kaitohutohu Matua (Tari a te Tumuaki)

Tel: 04 237 1411 I [mobile number]
[1]poriruacity.govt.nz

 

Disclaimer

---
The content of this email is confidential, may be legally privileged and
is intended only for the person named above. If this email is not
addressed to you, you must not use, disclose or distribute any of the
content. If you have received this email by mistake, please notify the
sender by return email and delete the email. Thank you.
--- .

References

Visible links
1. https://poriruacity.govt.nz/

Link to this

From: Moana Wyatt
Porirua City Council


Attachment image001.png
2K Download

Attachment OIA Ref 20 172.pdf
627K Download View as HTML

Attachment 20 172 email correspondence Redacted.pdf
1.4M Download View as HTML


Kia ora Brian

Please find attached a reply to your recent Local Government Official
Information & Meetings Act request relating to Plan Change 18 – Plimmerton
Farm.

 

My apologies that our response wasn’t delivered when first sent on 1
February due to an error made in the email address.

 

Ngā mihi,

Moana Wyatt
Acting Principal Advisor (Chief Executive’s Office)
Kaitohutohu Matua (Tari a te Tumuaki)

Tel: 04 237 1411 I [mobile number]
[1]poriruacity.govt.nz

 

Disclaimer

---
The content of this email is confidential, may be legally privileged and
is intended only for the person named above. If this email is not
addressed to you, you must not use, disclose or distribute any of the
content. If you have received this email by mistake, please notify the
sender by return email and delete the email. Thank you.
--- .

References

Visible links
1. https://poriruacity.govt.nz/

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