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Request for the Wellington Electric Bus Business Case

Tony Randle made this Official Information request to Wellington Regional Council

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From: Tony Randle

Dear Wellington Regional Council,

I note the announcement that the GWRC has announced contracts with Tranzurban ad NZ Bus for 98 new electric buses (https://www.metlink.org.nz/news/metlink-...).

I am interested in understanding the detailed costs and benefits of this agreement with bus operators.

1) Can the GWRC please provide a copy of the business case(s) that support the increase in the electric bus fleet to support Wellington bus services ?

2) Can the GWRC please provide a copy of reports and/or presentations to council meetings that support the increase in the electric bus fleet to support Wellington bus services along with the meeting agenda and minutes ?

3) Can the GWRC please provide a copy of reports and/or presentations to council workshops that support the increase in the electric bus fleet to support Wellington bus services along with the workshop agenda and minutes ?

4) Can the GWRC please provide a copy of detailed benefit calculations used to support the increase in the electric bus fleet to support Wellington bus services ?

5) Can the GWRC please provide a copy of detailed cost calculations used to support the increase in the electric bus fleet to support Wellington bus services ?

6) Can the GWRC please provide a copy of any reports and/or presentations that outlined the increased contract costs of Tranzurban and NZ Bus acquiring 98 new electric buses compared to using diesel buses and from where these increased costs will be funded ?

7) Can the GWRC please provide a copy of any reports and/or presentations where the decision to increase the Wellington electric bus fleet would be done through contracts with operators instead of these electric buses being acquired by GWRC and leased to the bus operators (as with the passenger rail fleet) ?

8) Can the GWRC please provide a copy of the any correspondance, reports or presentations with NZTA associated with obtaining their agreement and support for the GWRC to increase the Wellington electric bus fleet.

If this information is held in electronic form, it is preferred that this information is provided in its complete and original electronic format.

Yours faithfully,

Tony Randle

Link to this

From: Tony Randle

Dear Wellington Regional Council,

Can the GWRC please include the following in this information request ?

9) The specifications of the new electric buses (including dimensions, weight empty, weight fully loaded, seats, capacity seated & standing, range between charging, facilities such as heating and air-conditioning).

Yours faithfully,

Tony Randle

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From: Sam Horsefield
Wellington Regional Council

Dear Tony,

 

Acknowledgement of Request for Information under the Local Government
Official Information and Meetings Act 1987

 

Thank you for your email dated 26 June 2020, requesting information
regarding the Wellington Electric Bus Business Case.

 

Your request is being followed-up and a reply will be sent to you within
20 working days of the request being received.

 

Yours sincerely,

 

Sam Horsefield

 

 

for

Luke Troy

General
Manager                                                                                  

Strategy

Greater Wellington Regional Council

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

Link to this

From: Sharon Hornal
Wellington Regional Council


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Dear Mr Randle

 

Please find attached Greater Wellington Regional Council’s response to
your OIA request, including attachments.

 

Ngâ Mihi

 

[1]makaurangi Sharon Hornal

Kaiwhakahaere Matua| Executive Assistant – General Managers,
Environment and Maori

Greater Wellington Te Pane Matua Taiao

DDI:  04 830 4234  Mobile:  027 661 4677
Level 1, Shed 39, 2 Fryatt Quay, Pipitea

Follow us online: [2]Facebook | [3]Twitter |
[4]gw.govt.nz

 

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
2. https://www.facebook.com/GreaterWellingt...
3. https://twitter.com/greaterwgtn
4. http://www.gw.govt.nz/

Link to this

From: Sharon Hornal
Wellington Regional Council


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Dear Mr Randle

 

Subsequent from forwarding the response letter attached, on page 3, there
is a typo that has just been picked up.

 

The sentence should read:   The maximum length will need to be no more
than 12.8m excluding the bike rack on the front.

 

I apologise for this mistake.

 

Ngâ Mihi

 

[1]makaurangi Sharon Hornal

Kaiwhakahaere Matua| Executive Assistant – General Managers,
Environment and Maori

Greater Wellington Te Pane Matua Taiao

DDI:  04 830 4234  Mobile:  027 661 4677
Level 1, Shed 39, 2 Fryatt Quay, Pipitea

Follow us online: [2]Facebook | [3]Twitter |
[4]gw.govt.nz

 

 

From: Sharon Hornal
Sent: Friday, 24 July 2020 3:37 PM
To: [FOI #13157 email]
Subject: Response to OIA Request 2020-094

 

 

Dear Mr Randle

 

Please find attached Greater Wellington Regional Council’s response to
your OIA request, including attachments.

 

Ngâ Mihi

 

[5]makaurangi Sharon Hornal

Kaiwhakahaere Matua| Executive Assistant – General Managers,
Environment and Maori

Greater Wellington Te Pane Matua Taiao

DDI:  04 830 4234  Mobile:  027 661 4677
Level 1, Shed 39, 2 Fryatt Quay, Pipitea

Follow us online: [6]Facebook | [7]Twitter |
[8]gw.govt.nz

 

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
2. https://www.facebook.com/GreaterWellingt...
3. https://twitter.com/greaterwgtn
4. http://www.gw.govt.nz/
6. https://www.facebook.com/GreaterWellingt...
7. https://twitter.com/greaterwgtn
8. http://www.gw.govt.nz/

Link to this

From: Sharon Hornal
Wellington Regional Council


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Apologies Mr Randle, attached is the updated letter with the amendment on
Page 3.

 

Have a good weekend.

 

 

Ngâ Mihi

 

[1]makaurangi Sharon Hornal

Kaiwhakahaere Matua| Executive Assistant – General Managers,
Environment and Maori

Greater Wellington Te Pane Matua Taiao

DDI:  04 830 4234  Mobile:  027 661 4677
Level 1, Shed 39, 2 Fryatt Quay, Pipitea

Follow us online: [2]Facebook | [3]Twitter |
[4]gw.govt.nz

 

 

 

 

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
2. https://www.facebook.com/GreaterWellingt...
3. https://twitter.com/greaterwgtn
4. http://www.gw.govt.nz/

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From: Tony Randle

Dear Sharon Hornal,

Thank you for providing much of the requested information. However, there appears to be some missing information as outlined below:
1) Attachment 1 "Confirmed public excluded of the Council meeting on 13 September 2019" - This is missing because the Attachment 1 document provided is the same as Attachment 7
2) Attachment 8 "Future Fleet options Report RPE19.188" - Attachment 1 to this report is missing
3) Attachment 9 "Restricted Public Excluded minutes - Council meeting 12 December 2019" - These minutes refers "Future Fleet Report RPE19.509" - The Future Fleet Report RPE19.509 considered at this meeting is missing
4) Attachment 11 - "Report Public Excluded 19.231 – Strategic Assessment for transitioning to a zero emission bus fleet" - The minutes of the meeting(s) that considered this report are missing

Finally, the GWRC response letter stated:
"9) The specifications of the new electric buses (including dimensions, weight empty, weight fully loaded, seats, capacity seated & standing, range between charging, facilities such as heating and air-conditioning).’
We have a range of specifications for the new electric buses that we are currently discussing through our negotiations with the operators. We will be pleased to share more information on the new bus specifications as they are confirmed. We can confirm that one model will have climate air-conditioning, and the other will have air-conditioning with electric heaters."

The information held by the GWRC by which the GWRC "... can confirm that one model will have climate air-conditioning, and the other will have air-conditioning with electric heaters" is missing and so can it be provided ? I would also note that documentation that explains what the term "climate air-conditioning" means is part of the requested information.

It would be appreciated if this missing information could be provided soon.

Yours sincerely,

Tony Randle

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From: Sharon Hornal
Wellington Regional Council

Dear Mr Randle

Thanks for getting back to me and I apologise for some of the attachments not being correct.

I have forwarded your email on to the writer/s of the response letter and we will get back to you as soon as possible.

Ngā Mihi

Sharon Hornal
Kaiwhakahaere Matua| Executive Assistant – General Managers, Environment and Maori
Greater Wellington Te Pane Matua Taiao
DDI: 04 830 4234 [mobile number]
Level 1, Shed 39, 2 Fryatt Quay, Pipitea
Follow us online: Facebook | Twitter | gw.govt.nz

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From: Scott Gallacher
Wellington Regional Council


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Dear Mr Randle,

 

Thank you for your follow-up email. To answer your follow up queries:

 

1)      Attachment 1 "Confirmed public excluded of the Council meeting on
13 September 2019" - This is missing because the Attachment 1 document
provided is the same as Attachment 7

 

Thank you for notifying us that Attachments 1 and 7 were the same.  You
are correct, these minutes should have been included as Attachment 7. A
copy of these minutes in attached.

 

4) Attachment 11 - "Report Public Excluded 19.231 – Strategic Assessment
for transitioning to a zero emission bus fleet" - The minutes of the
meeting(s) that considered this report are missing

 

A copy of the minutes is attached on page 2 of the Attachment in question.

 

2) Attachment 8 "Future Fleet options Report RPE19.188" - Attachment 1 to
this report is missing

 

This document was withheld in full under 7(2)(b)(ii) and 7(2)(i).

 

‘3) Attachment 9 "Restricted Public Excluded minutes - Council meeting 12
December 2019" - These minutes refers "Future Fleet Report RPE19.509" -
The Future Fleet Report RPE19.509 considered at this meeting is missing’

 

This document was withheld in full under 7(2)(b)(ii).

 

Finally, the GWRC response letter stated:

"9) The specifications of the new electric buses (including dimensions,
weight empty, weight fully loaded, seats, capacity seated & standing,
range between charging, facilities such as heating and air-conditioning).’

We have a range of specifications for the new electric buses that we are
currently discussing through our negotiations with the operators. We will
be pleased to share more information on the new bus specifications as they
are confirmed. We can confirm that one model will have climate
air-conditioning, and the other will have air-conditioning with electric
heaters."

 

The information held by the GWRC by which the GWRC "... can confirm that
one model will have climate air-conditioning, and the other will have
air-conditioning with electric heaters" is missing and so can it be
provided ?  I would also note that documentation that explains what the
term "climate air-conditioning" means is part of the requested
information.

 

Other than what is outlined in the Greater Wellington Vehicle Quality
Standards (VQS),  the Requirements for Urban Buses (RUB) and the relevant
Partnering Contracts (as varied) with the 2 operators, there are no
Greater Wellington (GW) specifications available. In each case, the
operator is buying the new buses (not GW).  The operator is managing the
purchase of the new buses in accordance with the terms of its respective
supply contract which includes a design and build process. GW’s oversight
of the design and build process includes GW being provided with the
information required to be satisfied that the new buses (when complete)
will meet the requirements of GW’s VQS and the RUB, and the requirements
of the relevant Partnering Contract. The final specification for the buses
will not be finalised by the operator until the design process is
complete, which as noted, is for the operator to manage with its supplier
(not GW).

 

I would also note that since we sent our original letter on this matter
(dated 24 July 2020), we have had a conversation with Tranzurban who
indicated they are now looking at having air conditioning on the top level
of its Double Decker EVs, as well as around the driver’s area, with an
electric heater for the remainder of the ground level.  We are not in a
position to provide more information on the bus specification at this
time, but are happy to share more information about the respective climate
control systems once the design process is complete.

 

I hope the foregoing is helpful, and if you would like any additional
information, let me know.

 

Kind regards,

Scott

 

 

Scott Gallacher
Kaiwhakahaere Matua Metlink | General Manager Metlink
Metlink
L2, 15 Walter St, Te Aro, Wellington 6011 | PO Box 11646, Manners St,
Wellington 6142  

Follow us online: [1]Facebook | [2]Twitter
To find out how to plan your journey, go to metlink.org.nz

[3]cid:image003.png@01D669A3.644864A0

 

ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

References

Visible links
1. https://www.facebook.com/MetlinkOnOurWay/
2. https://twitter.com/metlinkwgtn

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From: Tony Randle

Dear Scott Gallacher,

Thank you for providing the balance of the requested information on the electric bus purchase.

With respect to the request 9) the GWRC response states:
"Other than what is outlined in the Greater Wellington Vehicle Quality Standards (VQS), the Requirements for Urban Buses (RUB) and the relevant Partnering Contracts (as varied) with the 2 operators, there are no Greater Wellington (GW) specifications available."

I understand that the Requirements for Urban Buses has already been published by the GWRC. Can the GWRC therefore please provide a copy of the "the relevant Partnering Contracts (as varied) with the 2 operators" ?

Yours sincerely,

Tony Randle

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From: Tony Randle

Dear Scott Gallacher,

Can you please confirm the GWRC receipt of my reply on this information on 15th August 2020 ?

Yours sincerely,

Tony Randle

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From: Alice Clark
Wellington Regional Council

Dear Mr Randle

I apologise for the delay in getting back to you. Your email sent on the 15th August 2020 has been received and our team is currently working on a response to the requested information.

Thank you for your patience.

Kind regards,

Alice Clark
Kaiāwhina Matua ki te Kaiwhakahaere Matua Waka
Executive Assistant to General Manager Metlink
Metlink
L2, 15 Walter St, Te Aro, Wellington 6011 | PO Box 11646, Manners St, Wellington 6142
Follow us online: Facebook | Twitter
To find out how to plan your journey, go to metlink.org.nz

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Link to this

From: Tony Randle

Dear Alice Clark,

Can you please confirm when the GWRC expects to provide its substantive response to my reply email of 15th August 2020 ?

Yours sincerely,

Tony Randle

Link to this

From: Alice Clark
Wellington Regional Council

Kia Ora
I am in annual leave and will be back in the office on Tuesday 15
September. I will respond to your email then. 
Thanks Alice
ATTENTION: This correspondence is confidential and intended for the named
recipient(s) only. If you are not the named recipient and receive this
correspondence in error, you must not copy, distribute or take any action
in reliance on it and you should delete it from your system and notify the
sender immediately. Unless otherwise stated, any views or opinions
expressed are solely those of the author, and do not represent those of
the organisation.

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From: Scott Gallacher
Wellington Regional Council

Dear Tony

Thank you for your email of 15 August 2020 in which you request a copy of the variations to the Greater Wellington contracts with the Metlink public transport operators – I apologise for our delayed response.

We are currently reviewing the documents in question, in preparation for their publication on Greater Wellington’s website. It is likely that commercially sensitive information will need to be redacted from the documents for their publication.

You can view our current publicly available bus contracts here - http://www.gw.govt.nz/bus-contracts/.

We will contact you when the contract variation documents are publicly available.

Kind Regards

Scott

Scott Gallacher
Kaiwhakahaere Matua Metlink | General Manager Metlink
Metlink
M 021 955 069
L2, 15 Walter St, Te Aro, Wellington 6011 | PO Box 11646, Manners St, Wellington 6142
Follow us online: Facebook | Twitter
To find out how to plan your journey, go to metlink.org.nz

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From: Tony Randle

Dear Scott Gallacher,

Thank you for the update.

As it is now over 20 working days since I requested this information, can the GWRC please provide its expected date when the requested contract information will be provided ?

Yours sincerely,

Tony Randle

Link to this

From: Alice Clark
Wellington Regional Council

Dear Tony

Thank you for getting in touch. We are currently preparing the documents in question, and intend to publish by 2 October. We will contact you once they are public.

Kind Regards

Alice Clark
Kaiāwhina Matua ki te Kaiwhakahaere Matua Waka
Executive Assistant to General Manager Metlink
Metlink
L2, 15 Walter St, Te Aro, Wellington 6011 | PO Box 11646, Manners St, Wellington 6142
Follow us online: Facebook | Twitter
To find out how to plan your journey, go to metlink.org.nz

show quoted sections

ATTENTION: This correspondence is confidential and intended for the named recipient(s) only. If you are not the named recipient and receive this correspondence in error, you must not copy, distribute or take any action in reliance on it and you should delete it from your system and notify the sender immediately. Unless otherwise stated, any views or opinions expressed are solely those of the author, and do not represent those of the organisation.

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From: Tony Randle

Dear Alice Clark,

The most recent update the from the request bus contract information stated it would be provided BY 2 October 2020 by way of publishing it on your web site. It is now the 3rd of October and again ... nothing.

I really don't care if this information is to be published, I just want the GWRC to provide it as part of the original information request. You have had weeks and weeks yet you fail to to so without reason or even doing me the courtesy of an apology for this further delay.

Can the GWRC please provide an update on when it deign to release information it has already promised to provide?

Yours sincerely,

Tony Randle

Link to this

From: Scott Gallacher
Wellington Regional Council

Kia Ora Tony,

Thanks for your email on this front. We have been working with the relevant Operators to ensure they have line of sight on the proposed publication of the material on the website and, as of close of play Friday 2 October, we were still to hear back from at least one of them on certain matters. We fully appreciate your keen interest in this material and we are working to publish it on our website as soon as we possibly can. As soon as I have an update on how things have tracked through the course of the day, I will let you know.

Nga mihi,
Scott

Scott Gallacher
Kaiwhakahaere Matua Metlink | General Manager Metlink
Metlink
M 021 955 069
L2, 15 Walter St, Te Aro, Wellington 6011 | PO Box 11646, Manners St, Wellington 6142
Follow us online: Facebook | Twitter
To find out how to plan your journey, go to metlink.org.nz

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Link to this

From: Scott Gallacher
Wellington Regional Council

Kia Ora Tony,

The redacted Deeds of Variations associated with the EV buses for NZ Bus and Tranzit were published on the Metlink website last night.

Here is the link: http://www.gw.govt.nz/bus-contracts/

Nga mihi,
Scott

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