Records management of text messages

jessica fathom made this Official Information request to Archives New Zealand Te Rua Mahara o te Kāwanatanga

Archives New Zealand Te Rua Mahara o te Kāwanatanga did not have the information requested.

From: jessica fathom

Dear Archives New Zealand,

This is an Official Information Act request seeking information about the records management of text messages (SMS) sent/received on staff work phones and how text messages are stored and archived on a central document management system.

Please provide the policy and procedure around the records management of text messages sent/received on staff work phones. Please also provide any operational documents about how Archives New Zealand ensures all text messages sent/received on staff phones are captured on a document management system – for example, instructions given to staff on record management obligations regarding text messages.

Please provide the product description and operational set up of software installed on any staff phones to back up and store text messages to a document management system.

Lastly, in the month of September 2012 around how many text messages sent/received on staff phones were stored on Archives New Zealand’s central document management system?

Yours faithfully,

jessica fathom

Link to this

From: Research Archives
Archives New Zealand Te Rua Mahara o te Kāwanatanga

 

Dear Researcher

 

Thank you for your email. This is an automated message to confirm that we
have received your enquiry and that it will be registered and an
appropriate response will be forwarded to you in due course.

 

Unfortunately, due to the high number of researcher enquiries, we are
unable to respond as quickly as we would like.  Please be assured that we
will reply as soon as possible.

 

Details about our services are available on our website
http://[1]www.archives.govt.nz. 

You can search our database of holdings at
[2]http://archway.archives.govt.nz

 

Thank you.

 

Archives New Zealand

Wellington Head Office

PO Box 12 050

Wellington

Ph: 04 499 5595

Fax: 04 495 6210

Email: [3][Archives New Zealand Te Rua Mahara o te Kāwanatanga request email]

 

 

====
CAUTION:  This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. Thank you.
====

References

Visible links
1. http://www.archives.govt.nz/
http://www.archives.govt.nz/
2. http://archway.archives.govt.nz/
http://archway.archives.govt.nz/
3. mailto:[Archives New Zealand Te Rua Mahara o te Kāwanatanga request email]
mailto:[Archives New Zealand Te Rua Mahara o te Kāwanatanga request email]

Link to this

From: Christina Lynch
Archives New Zealand Te Rua Mahara o te Kāwanatanga


Attachment OIA attachment.pdf
811K Download View as HTML

Attachment Letter in reply to OIA.PDF.pdf
90K Download View as HTML


Dear Ms. Fathom,

 

Please find attached the response and related documentation relating to
your Official Information Act request dated 6 October 2012, regarding
information on the recordkeeping practices of text messages (SMS)
sent/received on staff work phones at Archives New Zealand.

 

Yours sincerely,

Christina Lynch
Senior Records Advisor
Government Information Services
The Department of Internal Affairs Te Tari Taiwhenua
10 Mulgrave Street
Box 12-050, Wellington
New Zealand
[1]www.dia.govt.nz

 

====
CAUTION:  This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. Thank you.
====

References

Visible links
1. www.dia.govt.nz
http://www.dia.govt.nz/

Link to this

Things to do with this request

Anyone:
Archives New Zealand Te Rua Mahara o te Kāwanatanga only: