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Records management of text messages

jessica fathom made this Official Information request to Archives New Zealand Te Rua Mahara o te Kāwanatanga

Archives New Zealand Te Rua Mahara o te Kāwanatanga did not have the information requested.

From: jessica fathom

Dear Archives New Zealand,

This is an Official Information Act request seeking information about the records management of text messages (SMS) sent/received on staff work phones and how text messages are stored and archived on a central document management system.

Please provide the policy and procedure around the records management of text messages sent/received on staff work phones. Please also provide any operational documents about how Archives New Zealand ensures all text messages sent/received on staff phones are captured on a document management system – for example, instructions given to staff on record management obligations regarding text messages.

Please provide the product description and operational set up of software installed on any staff phones to back up and store text messages to a document management system.

Lastly, in the month of September 2012 around how many text messages sent/received on staff phones were stored on Archives New Zealand’s central document management system?

Yours faithfully,

jessica fathom

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From: Research Archives
Archives New Zealand Te Rua Mahara o te Kāwanatanga

 

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From: Christina Lynch
Archives New Zealand Te Rua Mahara o te Kāwanatanga

Attachment OIA attachment.pdf
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Attachment Letter in reply to OIA.PDF.pdf
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Dear Ms. Fathom,

 

Please find attached the response and related documentation relating to
your Official Information Act request dated 6 October 2012, regarding
information on the recordkeeping practices of text messages (SMS)
sent/received on staff work phones at Archives New Zealand.

 

Yours sincerely,

Christina Lynch
Senior Records Advisor
Government Information Services
The Department of Internal Affairs Te Tari Taiwhenua
10 Mulgrave Street
Box 12-050, Wellington
New Zealand
[1]www.dia.govt.nz

 

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CAUTION:  This email message and any attachments contain information that
may be confidential and may be LEGALLY PRIVILEGED. If you are not the
intended recipient, any use, disclosure or copying of this message or
attachments is strictly prohibited. If you have received this email
message in error please notify us immediately and erase all copies of the
message and attachments. Thank you.
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http://www.dia.govt.nz/

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