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Laneway Festival, 28 Jan2019 - Request for Event Mgmt Info

Adam Parkinson made this Official Information request to Auckland Council

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From: Adam Parkinson

Dear Auckland Council,

St Jerome's Laneway Festival - 28 January 2019 - Albert Park Precinct

I am requesting a copy of the full Resource Consent for this event which should include a number of conditions in order to operate, including but not limited to a noise management plan, waste management, heritage, transport, park restoration and access, notification requirements etc

I am also requesting:

A list of who the approved stakeholders are that were consulted for this event and what process was followed to determine who they were.

What is the process in place to consult with stakeholders and what steps were taken to consult and when.

Have city centre residents and/or nearby residents been specifically consulted (either via a residents’ group and/or via individual residential buildings), and if so who, and how, and how were they selected for consultation? And if not, why not?

The methods and scheduling of notifications that were used to advise affected and/or neighbouring residents of the event, its potential impacts on them, and any mitigation efforts.

Information on any post-event consultation or debrief, information on the process of post-event consultation, including a list of stakeholders selected to be involved in this process.

Yours faithfully,

Adam Parkinson

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From: Official Information
Auckland Council

Thank you for your email. 

Our office is closed on Monday 28 January 2019 for Auckland Anniversary
Day and this inbox will not be monitored during this time. We will respond
to your email within two working days of 29 January 2019.

If your query relates to maintenance issues, please contact the Auckland
Council call centre on 09 301 0101.

Kind regards

 

The Privacy & LGOIMA Team

Auckland Council

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From: Regulatorycustomerfeedback
Auckland Council

Kia ora Adam

Thank you for your request below. It has been forwarded to us from the LGOIMA team to respond.

Just letting you know that we are currently working with our Resource Consents and Events Team to provide the information for your request.

If you have any questions, please feel free to email me.

Nāku noa, nā | Regards

Elaine Tunai | Customer Request Coordinator
Customer Insights & Experience, Service Strategy and Integration
Auckland Council, Level 2 West, 35 Graham Street, Auckland 1010
Visit our website: www.aucklandcouncil.govt.nz

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From: Regulatorycustomerfeedback
Auckland Council


Attachment image001.jpg
31K Download

Attachment 19003 Laneway NMP Jan 2019.pdf
242K Download View as HTML

Attachment 190113 Laneways 2019 Albert Park Site Plan RevA.pdf
222K Download View as HTML

Attachment Laneway Consent.pdf
206K Download View as HTML

Attachment LUC60311110 decision.pdf
148K Download View as HTML


Kia ora Adam

 

Thank you for your request for information pertaining to St Jerome's
Laneway Festival - 28 January 2019 - Albert Park Precinct.

 

Please find attached the Resource Consent, Decision and Noise Management
Plan.

 

o A list of who the approved stakeholders are that were consulted for
this event and what process was followed to determine who they were.

 

The following is the list of approval stakeholders consulted during the
planning and permitting of the St. Jerome’s Laneway Festival event for
2019:

o Community Facilities, Auckland Council – Waitematā
o Heritage Events team, Auckland Council
o Arboriculture Advisors, Auckland Council
o Liquor Licensing, Auckland Council Central team
o Resource Consents and Compliance, Auckland Council
o Environmental Noise, Auckland Council
o Auckland Transport Special Events, Auckland Transport
o Streetscapes, Auckland Transport
o Waste Solutions, Auckland Council
o NZ Police
o Arts, Community and Events, Senior Health and Safety Specialist,
Auckland Council
o NZ Fire
o University of Auckland
o Waitematā Local Board

 

Additional stakeholders notified during the permitting process were:

o Auckland City Mayor’s Office
o Parks, Auckland Council
o Building Consents, Auckland Council
o Civil Defence, Auckland Council
o Parking Resolutions, Auckland Transport
o Parking, Auckland Transport
o St Johns
o Heart of the City
o Ventia

 

Regarding the process followed to determine approval stakeholders for an
event we follow a preidentified list of stakeholders, dependent on
relevant aspects associated with the event. These include any triggers
around relevant regulatory bylaws and compliance, legal requirements under
the Unitary Plan, Land Owner Approvals and any agencies that may need to
consider the operational impacts of the event.

 

o What is the process in place to consult with stakeholders and what
steps were taken to consult and when.

 

Once an event application has been received from an event organiser, the
Waitematā Event Facilitator first sends out an advanced warning to the
Waitematā Local Board about the event, highlighting key information and
potential ‘triggers’ as below:

 

 

-              TICKETED EVENT

-              CLOSURE OR SUBSTANTIAL CLOSURE OF THE PUBLIC SPACE.

-              ROAD CLOSURE

-              LIQUOR

-              MORE THAN 500 PEOPLE

-              AMPLIFIED SOUND

-              COMMERICAL SPONSORSHIP

-              NEW EVENT

 

Event Name:                       

When:                                   

Where:                                 

Expected numbers:            

Previous occurrences:       

 

Event Description:              

 

At this stage of the process we are looking for any concerns or comments
from the local board, not an approval. Once any comments have been
received from the Waitemata Local Board the facilitation team then reach
out to the organiser for all the key information required to compile the
Initial Event Proposal (IEP). The IEP document provides all essential
information to stakeholders during the planning stages of the event and
requires approvals to be provided from approval stakeholders and provides
additional stakeholders the opportunity for comment or questioning.

Additional to the IEP process, for the St. Jerome’s Laneway Festival,
planning meetings are held with key approval stakeholders and the event
promoters to go over details in the earlier planning stages.

The St. Jerome’s Laneway Festival has a current resource consent as
required to operate in the space which is a requirement of the event
permitting process due to the scope and impact of this event. 

 

 

A timeline of key documentation and meetings can be found below:

+------------------------------------------------------------------------+
|Item |Date |
|-------------------------------------------------------+----------------|
|Event Application Received |1 May 2018 |
|-------------------------------------------------------+----------------|
|Advance Warning sent to Waitemata Local Board |4 May 2018 |
|-------------------------------------------------------+----------------|
|Planning Meeting with Event Organisers |12 June 2018 |
|-------------------------------------------------------+----------------|
|Initial Event Proposal sent to Stakeholders |9 July 2018 |
|-------------------------------------------------------+----------------|
|Notification to Local Board sent to Waitemata Local |9 July 2018 |
|Board | |
|-------------------------------------------------------+----------------|
|Approval Stakeholder Planning Meeting |4 September 2018|
|-------------------------------------------------------+----------------|
|All approvals received from approval stakeholders |18 January 2019 |
|-------------------------------------------------------+----------------|
|Event Permit Issued |22 January 2019 |
|-------------------------------------------------------+----------------|
|Site Handover – onsite meeting and walk through |23 January 2019 |
|-------------------------------------------------------+----------------|
|Health & Safety onsite walkthrough |24 January 2019 |
|-------------------------------------------------------+----------------|
|Police and Security walkthrough |24 January 2019 |
|-------------------------------------------------------+----------------|
|Event |28 January 2019 |
|-------------------------------------------------------+----------------|
|Health & Safety onsite walkthrough |29 January 2019 |
|-------------------------------------------------------+----------------|
|Site Handback – onsite meeting and site inspection |31 January 2019 |
|-------------------------------------------------------+----------------|
|Event Debrief Meeting with Approval Stakeholders |11 February 2019|
+------------------------------------------------------------------------+

o Have city centre residents and/or nearby residents been specifically
consulted (either via a residents’ group and/or via individual
residential buildings), and if so who, and how, and how were they
selected for consultation? And if not, why not?

 

Please refer to the attached Decision. It sets out the reasons for the
decision and the assessment decisions under the RMA.

 

o The methods and scheduling of notifications that were used to advise
affected and/or neighbouring residents of the event, its potential
impacts on them, and any mitigation efforts.

 

A part of the event permitting process is the requirement of a letter drop
to be delivered to residents and businesses within the surrounding area of
the event site. There were two letter drops delivered for the 2019 St.
Jerome’s Laneway Festival on:

o 14 December 2019
o 22 January 2019

Letters were delivered within the area shown below:

The University of Auckland and Pullman Hotel were not included in this
letter drop as:

o The University of Auckland is an event stakeholder and leases space to
the event. A letter from the Mayor of Auckland is sent to the Vice
Chancellor of the University requesting closure on the day of the
event also.
o The Pullman Hotel is used by the event for accommodation and dressing
rooms during the event.

Additionally, two road closure notifications were published in the NZ
Herald as required for the temporary road closures affecting Princes
Street, Alfred Street and Wellesley Street. The proposed road closure
notice was published on 13 January 2019 and the temporary notice on 23
January 2019.

Special Event signage was installed in the week prior to the event on
Princes Street, Alfred Street and Wellesley Street as well as digital
display boards in the area also.

 

 

o Information on any post-event consultation or debrief, information on
the process of post-event consultation, including a list of
stakeholders selected to be involved in this process.

 

The post event debrief for the 2019 St. Jerome’s Laneways event took place
on 11 February 2019. The purpose of this meeting is to gain feedback from
stakeholders in terms of the operation and impact of the event. All
approval stakeholders are invited/requested to attend the event debrief,
and to provide input and feedback.

Attendees invited to for this meeting were as below:

o Event Facilitation – Auckland Council
o Community Facilities, Auckland Council – Waitematā
o Heritage Events team, Auckland Council
o Arboriculture Advisors, Auckland Council
o Liquor Licensing, Auckland Council Central team
o Resource Consents and Compliance, Auckland Council
o Environmental Noise, Auckland Council
o Auckland Transport Special Events, Auckland Transport
o Streetscapes, Auckland Transport
o NZ Police
o St John
o Red Badge (Event Security Provider)
o Arts, Community and Events, Senior Health and Safety Specialist,
Auckland Council
o NZ Fire
o University of Auckland

As part of this process, reports are provided by the Event Organiser
around Waste Management, Security and St John’s Ambulance service.

 

 

We trust this information satisfies your request.

 

 

Nāku noa, nā | Regards

 

Elaine Tunai | Customer Request Coordinator

Customer Insights & Experience, Service Strategy and Integration

Auckland Council, Level 2 West, 35 Graham Street, Auckland 1010

Visit our website: www.aucklandcouncil.govt.nz

 

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From: Adam Parkinson

Dear Regulatorycustomerfeedback,

Thanks very much.
A question relating to this section of oyur email:

"A part of the event permitting process is the requirement of a letter drop
to be delivered to residents and businesses within the surrounding area of
the event site. There were two letter drops delivered for the 2019 St.
Jerome’s Laneway Festival on:
o 14 December 2019
o 22 January 2019
Letters were delivered within the area shown below:"

I couldn't see the map that shows " within the area below"

Could you provide me with the map of that area please.

Yours sincerely,

Adam Parkinson

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From: Regulatorycustomerfeedback
Auckland Council

Thank you for your email Adam.

I am following this up with our Events Team, I have asked them to send this to you directly.
However, if you do not receive a response in the next few days, please let me know and I will follow this up.

Nga mihi
Elaine Tunai

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