Kia ora Erika,

 

Thank you for your request for information about Risk assessment for Covid
Vaccination.

 

Please find the link below that will answer question 1 of your request.

 

[1]COVID-19 Risk Assessment (aucklandcouncil.govt.nz)

 

I have attached an information sheet on our processes and requirements
under the Local Government Official Information and Meetings Act 1987.

 

We will respond to your request as soon as possible and in any event no
later than 20 working days after the day your request was received. This
will be by 30 April 2024.

 

If you have further questions please feel free to contact Elaine Tunai-Po
([2][email address]) on 09 301 0101, quoting
reference 8140013466.

 

 

Ngā mihi,

The Privacy and LGOIMA team

Auckland Council

 

 

 

From: Erika Whittome <[FOI #26262 email]>
Sent: Thursday, March 28, 2024 5:27 PM
To: Official Information <[email address]>
Subject: Official Information request - Risk assessment for Covid
Vaccination Certificate requirement from Dec 2021-April 2022

Dear Auckland Council,
Auckland Council required covid vaccination fo access to many of its
staffed services and facilities from 3 December 2021 until early April
2022.
Facilities that required vaccination passes according to the website were:
· Gyms/Fitness Functions
· Learn to swim programmes (for customers older than 12 years)
· Recreation/Leisure Centres
· Pools and aquatic Centres
· Holiday parks
· Libraries
· Arts facilities
· Community Centres
· Animal shelters
· Service Centres (integrated and standalone)
· Cemetery offices (with alternatives)
· Visitor Centres – Arataki, Botanic Gardens
· Recycling Centres

1. Would you kindly share the full Risk Assessment(s) for this vaccination
requirement?

2. How many staff had their employment terminated at Auckland City Council
due to vaccination requirement during this timeframe as well?

Yours faithfully,

Erika Whittome

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[3][FOI #26262 email]

Is [4][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:
[5]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

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Tēnā koe Erika,

Thank you for your request for information. Please see attached our
response.

If you have any further queries please contact our team at
[1][email address] quoting Official
Information Request No 8140013466.

 

Nāku noa, nā | Regards

 

Elaine Tunai-Po | Privacy & Official Information Business Partner

Governance Services| Auckland Council - Te Kaunihera ō Tāmaki Makaurau

 

From: Erika Whittome <[2][FOI #26262 email]>
Sent: Thursday, March 28, 2024 5:27 PM
To: Official Information <[3][email address]>
Subject: Official Information request - Risk assessment for Covid
Vaccination Certificate requirement from Dec 2021-April 2022

Dear Auckland Council,
Auckland Council required covid vaccination fo access to many of its
staffed services and facilities from 3 December 2021 until early April
2022.
Facilities that required vaccination passes according to the website were:
· Gyms/Fitness Functions
· Learn to swim programmes (for customers older than 12 years)
· Recreation/Leisure Centres
· Pools and aquatic Centres
· Holiday parks
· Libraries
· Arts facilities
· Community Centres
· Animal shelters
· Service Centres (integrated and standalone)
· Cemetery offices (with alternatives)
· Visitor Centres – Arataki, Botanic Gardens
· Recycling Centres

1. Would you kindly share the full Risk Assessment(s) for this vaccination
requirement?

2. How many staff had their employment terminated at Auckland City Council
due to vaccination requirement during this timeframe as well?

Yours faithfully,

Erika Whittome

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[4][FOI #26262 email]

Is [5][Auckland Council request email] the wrong address for
Official Information requests to Auckland Council? If so, please contact
us using this form:
[6]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[7]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

show quoted sections

Kia ora Erika

 

Thank you for your follow up question on 29 April 2024. Please accept my
apologies for the delay in providing this to you.

 

Auckland Council’s employee information currently sits across a number of
different systems. As mentioned in our initial response, in accordance
with our Privacy Act 1993 obligations, we purged data in our employee
files which related to vaccination status (captured in a specific field in
our employee files system).

 

We also keep payroll and employee financial information in line with our
legal obligations, with information about termination of employment being
simply recorded (in these instances) as either ‘resignation’ or
‘dismissal’. The reason for the termination is not required for the
purposes of our payroll systems, but one of the fields in that system is
an optional free text ‘notes’ field. It is not required to be filled out
in order for a termination to be processed, however in some cases, free
text entries are made by people leaders.

 

In response to your follow up question, we checked our payroll and
employee financial information to be sure that there wasn’t any
information relevant to your request, including searching one of our free
text ‘notes’ field in the system for the word ‘vaccination’ crossed
checked with the two relevant termination reasons. This search showed that
there were seven employees who either resigned or were dismissed, and had
a note mentioning ‘vaccination’ in the free text field. However, as this
was not a routine approach to recording termination information, it is
important to note that this information is likely to be incomplete or
inaccurate. There was not any cross checking or alignment between the
payroll system and formal employee files at the time these entries were
made. We have now also purged that information (again in accordance with
our Privacy Act 1993 obligations) and do not hold any further information
about employees whose employment was terminated due to their vaccination
status on our employee files or our payroll files.

 

The decision by Auckland Council to release the information contained in
this response was made by Pauline d'Unienville, General Manager People and
Culture.

 

You have the right to seek an investigation and review of this response by
the Ombudsman. Information about how to make a complaint is available at
[1]www.ombudsman.parliament.nz or freephone 0800 802 602.

 

If you have any questions please contact me at
[2][email address] or contact me on 09 301 0101,
quoting LGOIMA No. 8140013466.

 

 

Nga mihi

 

Elaine Tunai-Po

Privacy & Official Information Team

 

From: Erika Whittome <[FOI #26262 email]>
Sent: Monday, April 29, 2024 1:46 PM
To: Elaine Tunai-Po <[email address]>
Subject: Re: LGOIMA - 8140013466 - Risk assessment for Covid Vaccination

 

Dear Elaine Tunai-Po,

Thanks for answering one of the questions. The number of staff terminated
will be in your HR and payroll records. I assume you keep payroll and
financial info for many years (as opposed to private health status info).

How many Auckland Council staff were terminated for not being vaccinated
please in the timeframe I asked? Please supply the requested information.

Yours sincerely,

Erika Whittome

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