Information on decision to close roads and restrict pedestrian access around Central Energy Trust Arena between 31 October 2018 and 1 November 2018
Richard made this Official Information request to Palmerston North City Council
The request was partially successful.
From: Richard
Dear Palmerston North City Council,
Pursuant to section 10 of the Local Government Official Information and Meetings Act 1987, please provide a copy of information relating to the decision to close roads and restrict pedestrian access around the location of the Central Energy Trust Arena on 31 October 2018 and 1 November 2018.
The information sought is centered on the decision(s) to make these restrictions, and information that informed that decision(s).
This request is made with urgency per section 10(3) of the Local Government Official Information and Meetings Act 1987, as the information sought is required to inform public discussion prior to the event occurring.
Yours faithfully,
Richard
From: Courtney Kibby
Palmerston North City Council
Good morning Richard,
I am writing to acknowledge receipt of your official information request dated 9 October 2018 regarding decision to close roads and restrict pedestrian access.
We will endeavour to respond to your request as soon as possible and in any event no later than 7 November 2018 being 20 working days after the day your request was received.
If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.
If you have any queries, please feel free to contact me
Regards,
Courtney
COURTNEY KIBBY | Planning and Reporting Co-ordinator
Palmerston North City Council | Private Bag 11034 | Palmerston North
P: +64 (6) 3568199 | www.pncc.govt.nz
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From: Richard
Dear Courtney Kibby,
Thank you for your note confirming receipt of the information request, can you please advise whether the Council is considering this matter with urgency as requested in the original request per section 10(3) of the LGOIAM Act 1987?
If this request is not being considered with urgency, a formal decision will need to be provided on that aspect of the request without delay.
Yours sincerely,
Richard
From: Courtney Kibby
Palmerston North City Council
Hi Richard,
I have liaised with the responding officer and he has indicating that he will give this priority of urgency pursuant to your request under section 10(3) of the Act.
Kind regards,
Courtney
COURTNEY KIBBY | Planning and Reporting Co-ordinator
Palmerston North City Council | Private Bag 11034 | Palmerston North
P: +64 (6) 3568199 | www.pncc.govt.nz
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From: David Lane
Palmerston North City Council
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Please find attached a copy of the Corridor Access Request for the event
at Central Energy Trust Arena on the dates specified.
The application has been filed electronically and the attached information
is all information pertaining to the application. Applications are
approved on the basis of industry guidelines contained within the Code of
Practice for Temporary Traffic Management. A link is provided to that Code
for your information below.
[1]https://www.nzta.govt.nz/resources/code-...
Regards
DAVID LANE l Road Planning Team Leader
Palmerston North City Council l Private Bag 11034 l Palmerston North
P: +64 (6) 3568199 l F: +64 (6) 3514489 l M: +64 (27) 4449834 l
[2]www.pncc.govt.nz
Dear Palmerston North City Council,
Pursuant to section 10 of the Local Government Official Information and
Meetings Act 1987, please provide a copy of information relating to the
decision to close roads and restrict pedestrian access around the location
of the Central Energy Trust Arena on 31 October 2018 and 1 November 2018.
The information sought is centered on the decision(s) to make these
restrictions, and information that informed that decision(s).
This request is made with urgency per section 10(3) of the Local
Government Official Information and Meetings Act 1987, as the information
sought is required to inform public discussion prior to the event
occurring.
Yours faithfully,
Richard
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This is an Official Information request made via the FYI website.
Please use this email address for all replies to this request:
[3][FYI request #8835 email]
References
Visible links
1. https://www.nzta.govt.nz/resources/code-...
2. http://www.pncc.govt.nz/
3. mailto:[FYI request #8835 email]
From: Richard
Dear David Lane,
Thank you for the information attached to your reply. Can you please confirm whether the electronic lodging of the TTM request and the approval of that same TTM was completed by the same person within the City Council?
It states on the works request form that the request is being made by the Chivalry Group, yet there is nothing within the form to suggest that that entity prepared or submitted the form itself. Can you please confirm that the information searched in order to reply to this request included all communication from the Chivalry Group about a request to close roads and pedestrian access around the Arena? If not, can you please seek clarity as to whether any information of this kind exists, and if so, provide a copy of that information so as to complete this information request.
Yours sincerely,
Richard
From: David Lane
Palmerston North City Council
Richard, the application is completed and filed electronically by Chivalry Group and approved by Council, with any conditions that Council may decide. Incomplete applications are either not approved or returned to the applicant for completion. The work product is from Chivalry Group, Council simply approves it, providing the appropriate standards have been met. What you have is the complete application file.
Regards
DAVID LANE | Road Planning Team Leader
Palmerston North City Council | Private Bag 11034 | Palmerston North
P: +64 (6) 3568199 | F: +64 (6) 3514489 | M: +64 (27) 4449834 | www.pncc.govt.nz
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From: Richard
Dear David Lane,
Many thanks for the clarification.
Yours sincerely,
Richard
From: Richard
Dear David Lane,
A point of clarification if you can. Could you please advise the authority on which the PNCC is relying to close the roads stipulated in the information provided? Is this an authority contained within the Local Government Act or another piece of legislation, By Law, or instrument?
Yours sincerely,
Richard
From: David Lane
Palmerston North City Council
Hello Richard, this request appears to be straying outside the bounds of an official information request. I have provided the information requested, this latter request will need to be legally reviewed before I can respond. I am aware that the Council's Legal Counsel is on leave at present, so I am not certain when I can respond.
In the mean time I would appreciate it if you could provide me with your full name for this request.
Regards
DAVID LANE | Road Planning Team Leader
Palmerston North City Council | Private Bag 11034 | Palmerston North
P: +64 (6) 3568199 | F: +64 (6) 3514489 | M: +64 (27) 4449834 | www.pncc.govt.nz
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From: Richard
Dear David Lane,
Any information held by a local government body is subject to the LGOIAM, such as a legal authority being relied on.
In order to make this matter as simple as possible, given the urgency under which this matter is being considered, perhaps you, or another council official, could provide the council's policy regarding approving road closures and the legal authority upon which those decisions are made, and whether this particular instance is in line with that policy?
If your lawyer is on leave, that shouldn't be too much of a concern if the policy exists and is readily available to council staff.
This supplementary information request is again made with urgency per section 10(3) of the Local Government Official Information and Meetings Act 1987. The previous reason for urgency remains.
You may address me as Richard.
Yours sincerely,
Richard
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