Dear Ms Haden

This email acknowledges receipt of your recent request below to the Ministry for Culture and Heritage under the Official Information Act 1982.

Your request will be processed in accordance with the Act.

Yours sincerely

Ministerial Services
Manatū Taonga - Ministry for Culture and Heritage
Public Trust Building, 131 Lambton Quay

-----Original Message-----
From: Grace Haden [mailto:[FOI #8235 email]]
Sent: Thursday, 5 July 2018 10:28 a.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: HPRM: Official Information request - the Napier War memorial

Dear Ministry for Culture and Heritage,

The napier war memorial flame and roll of honour

by way of OIA please provide a copy of all documents relating to the napier war memorial and elements

in particular.

documents seeking consultation with the ministry and or instructions to the ministry documents showing who proposed the option and which options were presented.
minutes of meetings where all options were discussed all resolutions and notes

details of the persons who were consulted/ acted on behalf of the ministry for this project , their names, brief back ground and any potential conflict of interests.

Yours faithfully,

Grace Haden

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #8235 email]

Is [Ministry for Culture and Heritage request email] the wrong address for Official Information requests to Ministry for Culture and Heritage? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Dear Grace,

 

I refer to your request of 5 July 2018 under the Official Information Act
1982 (OIA) for information relating to the Napier War memorial.

 

The Ministry for Culture and Heritage has transferred part of your request
for "minutes of meetings where  all options were discussed, all
resolutions and notes to the Napier City Council" as this information is
not held by the Ministry but is believed to be held by the Napier City
Council.  In these circumstances, we are required by section 14 of the OIA
to transfer your request.

 

You will hear further from the Napier City Council concerning this part of
your request.

 

Yours sincerely

 

Ministerial Services

Manatū Taonga - Ministry for Culture and Heritage

He ngākau titikaha, he hononga tangata

Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay

 

 

-----Original Message-----
From: Grace Haden [mailto:[FOI #8235 email]]
Sent: Thursday, 5 July 2018 10:28 a.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: Official Information request - the Napier War memorial

 

Dear Ministry for Culture and Heritage,

 

The napier war memorial   flame and roll of honour

 

by way of OIA please provide  a copy of all documents   relating  to the
napier war memorial  and  elements

 

in particular.

 

documents seeking consultation with the ministry  and or instructions to 
the ministry  documents showing who proposed  the option and which 
options were presented.

minutes of meetings where  all options were discussed    all resolutions 
and  notes

 

details of the persons  who  were consulted/ acted  on behalf of the
ministry for this project , their names,  brief back ground and   any
potential conflict of interests. 

 

Yours faithfully,

 

Grace Haden

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[1][FOI #8235 email]

 

Is [2][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:

[3]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. mailto:[FOI #8235 email]
2. mailto:[Ministry for Culture and Heritage request email]
3. https://fyi.org.nz/change_request/new?bo...
4. https://fyi.org.nz/help/officers

hide quoted sections

Dear Grace

 

Local Government Official Information and Meetings Act request – Napier
War Memorial

 

1.     I write to acknowledge the partial transfer of your request for
information dated 5 July 2018 regarding Napier War Memorial.  

 

2.     For clarity, the part of your request that has been transferred to
Napier City Council by the Ministry for Culture and Heritage is:

 

“minutes of meetings where all options were discussed, all resolutions and
notes” as a subset of "documents relating to the Napier war memorial and
elements"

 

3.     We received the transferred partial request on 18 July 2018.

 

4.     This is being treated as an Official Information request, and as
such Council must meet certain criteria in how and when we respond to you,
set out in the Local Government Official Information and Meetings Act
1987.

 

5.     Your request has been provided to the relevant officers for follow
up. You will be advised of Council’s response as soon as is reasonably
possible, and no later than 20 working days from the date we received your
request, unless we have agreed an extension to that time frame with you
before the due date.

 

 

Yours faithfully

 

Deborah Smith

On behalf of the Privacy Officer

 

 

Deborah Smith
ACTING TEAM LEADER GOVERNANCE
Napier City Council, Private Bag 6010, Napier 4142
t +64 6 834 9826  m +64 27 598 2804  [1]www.napier.govt.nz
[2]Napier City Council - Te Kaunihera o Ahuriri

This communication, including any attachments, is confidential. If you are
not the intended recipient, please delete it. Thank you. Refer to the
Electronic Transactions Act 2002.

From: Ministerial and OIA Enquiries
[mailto:[Ministry for Culture and Heritage request email]]
Sent: Wednesday, 18 July 2018 10:18 AM
To: Grace Haden <[FYI request #8235 email]>
Subject: Notification of partial transfer: Official Information request -
the Napier War memorial

 

Dear Grace,

 

I refer to your request of 5 July 2018 under the Official Information Act
1982 (OIA) for information relating to the Napier War memorial.

 

The Ministry for Culture and Heritage has transferred part of your request
for "minutes of meetings where  all options were discussed, all
resolutions and notes to the Napier City Council" as this information is
not held by the Ministry but is believed to be held by the Napier City
Council.  In these circumstances, we are required by section 14 of the OIA
to transfer your request.

 

You will hear further from the Napier City Council concerning this part of
your request.

 

Yours sincerely

 

Ministerial Services

Manatū Taonga - Ministry for Culture and Heritage

He ngākau titikaha, he hononga tangata

Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay

 

 

-----Original Message-----
From: Grace Haden
[[3]mailto:[FYI request #8235 email]]
Sent: Thursday, 5 July 2018 10:28 a.m.
To: Ministerial and OIA Enquiries <[4][Ministry for Culture and Heritage request email]>
Subject: Official Information request - the Napier War memorial

 

Dear Ministry for Culture and Heritage,

 

The napier war memorial   flame and roll of honour

 

by way of OIA please provide  a copy of all documents   relating  to the
napier war memorial  and  elements

 

in particular.

 

documents seeking consultation with the ministry  and or instructions to 
the ministry  documents showing who proposed  the option and which 
options were presented.

minutes of meetings where  all options were discussed    all resolutions 
and  notes

 

details of the persons  who  were consulted/ acted  on behalf of the
ministry for this project , their names,  brief back ground and   any
potential conflict of interests. 

 

Yours faithfully,

 

Grace Haden

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[5][FYI request #8235 email]

 

Is [6][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:

[7]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[8]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. http://www.napier.govt.nz/
2. http://www.napier.govt.nz/
3. mailto:[FYI request #8235 email]
4. mailto:[Ministry for Culture and Heritage request email]
5. mailto:[FYI request #8235 email]
6. mailto:[Ministry for Culture and Heritage request email]
7. https://fyi.org.nz/change_request/new?bo...
8. https://fyi.org.nz/help/officers

hide quoted sections

Dear Grace

 

Please find attached response to your recent OIA request.

 

Kind regards

 

Ministerial Services

Manatū Taonga - Ministry for Culture and Heritage

He ngākau titikaha, he hononga tangata

Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay

 

-----Original Message-----
From: Grace Haden [mailto:[FOI #8235 email]]
Sent: Thursday, 5 July 2018 10:28 a.m.
To: Ministerial and OIA Enquiries <[Ministry for Culture and Heritage request email]>
Subject: Official Information request - the Napier War memorial

 

Dear Ministry for Culture and Heritage,

 

The napier war memorial   flame and roll of honour

 

by way of OIA please provide  a copy of all documents   relating  to the
napier war memorial  and  elements

 

in particular.

 

documents seeking consultation with the ministry  and or instructions to 
the ministry  documents showing who proposed  the option and which 
options were presented.

minutes of meetings where  all options were discussed    all resolutions 
and  notes

 

details of the persons  who  were consulted/ acted  on behalf of the
ministry for this project , their names,  brief back ground and   any
potential conflict of interests. 

 

Yours faithfully,

 

Grace Haden

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[1][FOI #8235 email]

 

Is [2][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:

[3]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. mailto:[FOI #8235 email]
2. mailto:[Ministry for Culture and Heritage request email]
3. https://fyi.org.nz/change_request/new?bo...
4. https://fyi.org.nz/help/officers

hide quoted sections

Dear Grace

 

Local Government Official Information and Meetings Act request – Napier
War Memorial – Response

 

1.     Further to the partial transfer of your request for information
dated 5 July 2018 regarding Napier War Memorial, I am now able to provide
you with Napier City Council’s response.

 

2.     You requested:

 

“minutes of meetings where all options were discussed, all resolutions and
notes” as a subset of "documents relating to the Napier war memorial and
elements"

 

3.     Response:

 

Please find attached the following:

·         Minutes of the Council meeting held 27 September 2017

·         Minutes of the Māori Consultative Committee held on 19 June 2018
(refer Public Forum section of document)

·         Notes from the War Memorial Design assessment meeting held 31
May 2018 (refer attached Extract from Agenda of the Extraordinary Council
meeting held 29 June 2018, p29-33)

o    Attendees of the design assessment meeting were:

§  Napier City Council Māori Strategic Advisor

§  Napier City Council Team Leader Parks, Reserves, Sportsgrounds

§  Ministry of Culture and Heritage Senior Historian (manages the Flags,
Symbols and Emblems Act and is responsible for memorials.  Is a respected
author and has published works on NZ’s war history)

§  Ministry of Culture and Heritage National War Memorial Park Education
Manager (manages the Pukeahu Education Centre and writes education
programmes for national and foreign memorials in the park)

·         Minutes of the Extraordinary Council meeting held 29 June 2018

 

 

4.     If you have any questions with regards to your request, please do
not hesitate to contact us at [1][email address].

 

5.     If you are unhappy with the decision(s) communicated here, you have
the option to contact the Office of the Ombudsman to request a review. The
Ombudsman can be contacted at:

 

The Ombudsman

PO Box 10152

Wellington 6143

[2][email address]

 

or an online form can be accessed at:

[3]http://www.ombudsman.parliament.nz/make-...

 

 

Yours faithfully

 

Deborah Smith

On behalf of the Privacy Officer

 

Deborah Smith
ACTING TEAM LEADER GOVERNANCE
Napier City Council, Private Bag 6010, Napier 4142
t +64 6 834 9826  m +64 27 598 2804  [4]www.napier.govt.nz
[5]Napier City Council - Te Kaunihera o Ahuriri

[6]Speed Limit Bylaw Review
This communication, including any attachments, is confidential. If you are
not the intended recipient, please delete it. Thank you. Refer to the
Electronic Transactions Act 2002.

From: Deborah Smith
Sent: Wednesday, 18 July 2018 4:18 PM
To: [7][FOI #8235 email]
Subject: 18112 - Official Information request (partial transfer) - Grace
Haden - the Napier War memorial

 

Dear Grace

 

Local Government Official Information and Meetings Act request – Napier
War Memorial

 

1.     I write to acknowledge the partial transfer of your request for
information dated 5 July 2018 regarding Napier War Memorial.  

 

2.     For clarity, the part of your request that has been transferred to
Napier City Council by the Ministry for Culture and Heritage is:

 

“minutes of meetings where all options were discussed, all resolutions and
notes” as a subset of "documents relating to the Napier war memorial and
elements"

 

3.     We received the transferred partial request on 18 July 2018.

 

4.     This is being treated as an Official Information request, and as
such Council must meet certain criteria in how and when we respond to you,
set out in the Local Government Official Information and Meetings Act
1987.

 

5.     Your request has been provided to the relevant officers for follow
up. You will be advised of Council’s response as soon as is reasonably
possible, and no later than 20 working days from the date we received your
request, unless we have agreed an extension to that time frame with you
before the due date.

 

 

Yours faithfully

 

Deborah Smith

On behalf of the Privacy Officer

 

 

Deborah Smith
ACTING TEAM LEADER GOVERNANCE
Napier City Council, Private Bag 6010, Napier 4142
t +64 6 834 9826  m +64 27 598 2804  [8]www.napier.govt.nz
[9]Napier City Council - Te Kaunihera o Ahuriri

This communication, including any attachments, is confidential. If you are
not the intended recipient, please delete it. Thank you. Refer to the
Electronic Transactions Act 2002.

From: Ministerial and OIA Enquiries
[[10]mailto:[Ministry for Culture and Heritage request email]]
Sent: Wednesday, 18 July 2018 10:18 AM
To: Grace Haden <[11][FOI #8235 email]>
Subject: Notification of partial transfer: Official Information request -
the Napier War memorial

 

Dear Grace,

 

I refer to your request of 5 July 2018 under the Official Information Act
1982 (OIA) for information relating to the Napier War memorial.

 

The Ministry for Culture and Heritage has transferred part of your request
for "minutes of meetings where  all options were discussed, all
resolutions and notes to the Napier City Council" as this information is
not held by the Ministry but is believed to be held by the Napier City
Council.  In these circumstances, we are required by section 14 of the OIA
to transfer your request.

 

You will hear further from the Napier City Council concerning this part of
your request.

 

Yours sincerely

 

Ministerial Services

Manatū Taonga - Ministry for Culture and Heritage

He ngākau titikaha, he hononga tangata

Promoting a confident and connected culture
Public Trust Building, 131 Lambton Quay

 

 

-----Original Message-----
From: Grace Haden
[[12]mailto:[FOI #8235 email]]
Sent: Thursday, 5 July 2018 10:28 a.m.
To: Ministerial and OIA Enquiries <[13][Ministry for Culture and Heritage request email]>
Subject: Official Information request - the Napier War memorial

 

Dear Ministry for Culture and Heritage,

 

The napier war memorial   flame and roll of honour

 

by way of OIA please provide  a copy of all documents   relating  to the
napier war memorial  and  elements

 

in particular.

 

documents seeking consultation with the ministry  and or instructions to 
the ministry  documents showing who proposed  the option and which 
options were presented.

minutes of meetings where  all options were discussed    all resolutions 
and  notes

 

details of the persons  who  were consulted/ acted  on behalf of the
ministry for this project , their names,  brief back ground and   any
potential conflict of interests. 

 

Yours faithfully,

 

Grace Haden

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[14][FOI #8235 email]

 

Is [15][Ministry for Culture and Heritage request email] the wrong address for Official
Information requests to Ministry for Culture and Heritage? If so, please
contact us using this form:

[16]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[17]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. http://www.ombudsman.parliament.nz/make-...
4. http://www.napier.govt.nz/
5. http://www.napier.govt.nz/
6. https://www.surveymonkey.com/r/NapierSpe...
7. mailto:[FOI #8235 email]
8. http://www.napier.govt.nz/
9. http://www.napier.govt.nz/
10. mailto:[Ministry for Culture and Heritage request email]
11. mailto:[FOI #8235 email]
12. mailto:[FOI #8235 email]
13. mailto:[Ministry for Culture and Heritage request email]
14. mailto:[FOI #8235 email]
15. mailto:[Ministry for Culture and Heritage request email]
16. https://fyi.org.nz/change_request/new?bo...
17. https://fyi.org.nz/help/officers

hide quoted sections