Dear Land Information New Zealand,

Scope (primary)

All documents held by Toitū Te Whenua LINZ relating to the Conservation Act easement over the Harataunga/Kennedy Bay corridor:

Instrument: Deed of Easement under s 17ZA Conservation Act
Instrument no.: YEC 7258072.1
Computer Interest Register Identifier: 352473 (noting the registry status “Cancelled”)
Plan reference: DP 370526 (also any related SO plans, incl. SO 491571)
Subsequent action: any records noting Gazette 2015-ln7013 vesting as road.

For the period 1 Jan 2006 – 31 Dec 2016 (and earlier/later if the file clearly extends), please provide:

Landonline dealing record(s) and attachments for YEC 7258072.1, including instrument images, approvals, requisitions, notes, event logs, and any linkages to records of title and interests.

LINZ file notes (TRIM/Objective/eDOCS/Content Server), internal emails, memoranda, briefings, decision records, and correspondence internal and external (incl. with DoC and TCDC) concerning YEC 7258072.1 / DP 370526 / CIR 352473.

Any cross-references using “473” (e.g., “CIR 352473”, “Interest 352473”) in internal indices, lookups, or correspondence that touch the easement corridor, its cancellation, or the road vesting.

Any records explaining why CIR 352473 is marked “Cancelled”, including the legal basis and effective date, and any actions taken to remove or retain residual memorials on connected titles.

Any s 243 RMA memorials or conditions appearing on related plans/dealings and LINZ’s handling of them.

A document list/schedule (title/date/author/ref) of all material located.

Search guidance (to reduce collation burden)

Please search: “YEC 7258072.1”, “352473”, “CIR 352473”, “DP 370526”, “SO 491571”, “2015-ln7013”, “Conservation Act 17ZA”, “easement in gross”, “Thames-Coromandel”, “Kennedy Bay/Harataunga”.
Systems/custodians: Landonline; TRIM/Objective (or equivalent); email (O365/Exchange) of the relevant Land Titles / RGL/Registrar staff; any “register hygiene”/interest-removal teams.

Format & certification

Electronic PDFs are fine for most records.

For registered instruments/plans and the CIR extract, please provide instrument images and certified copies where available.

Withholding, charges, timing

If any part may be withheld, please release the remainder and identify the statutory ground relied upon.

If s18(f) (substantial collation) is contemplated, consult first and I will refine.

I seek a charges waiver: this concerns the administration of public land interests and potential register correction; release serves significant public interest.

If an extension is needed (s15A), please advise reasons and new due date.

Urgency (s12(3)) is requested: I am preparing formal register actions (caveats and an EE removal application) and related proceedings; timely disclosure is necessary.

Ngā mihi,

Yours faithfully,
Angela Ingoakore
Authorised representative for Angela Smith
All rights reserved-without recourse