Dear Wellington City Council,

On the following page:
https://wellington.govt.nz/your-council/...
is stated:
"Council and Committee meetings are livestreamed on our YouTube page. This includes any public participation at the meeting. (The video will display here when it is available.)"

However, several years have passed and no video has been posted.

I would appreciate your assistance with the following matters, which I submit under the Local Government Official Information and Meetings Act 1987 (LGOIMA):

a) Please provide a link to the video recording of the 22 November 2018 City Strategy Committee meeting, if it exists.

b) If the video is unavailable, please provide any records showing whether it was not recorded, has been lost, or has been withheld — and the reason why.

c) Please confirm who was present and how each councillor voted on the motions relating to Hawkins Hill Road.

d) Please confirm whether my interpretation of the agenda and minutes is accurate. These are available at the following links:

Agenda:
https://wellington.govt.nz/-/media/your-...

Minutes:
https://wellington.govt.nz/-/media/your-...

As I understand it:

The following councillors were present: Diane Calvert, Chris Calvi-Freeman, Brian Dawson, Jill Day, Fleur Fitzsimons, Andy Foster, Sarah Free, Peter Gilberd, David Lee, Simon Marsh, Iona Pannett, and Malcolm Sparrow. Councillor Woolf was recorded as an apology.

The meeting outcomes recorded in the minutes included motions and directions that appear to go beyond the published officer recommendations in the agenda. These include:

A new motion stating that there was “no intent for Hawkins Hill right of way to be made a public road”

A direction for officers to explore renaming the accessways as “Hawkins Hill Way” and “Southernthread Way”

An additional statement referring to the Tonkin and Taylor report and the 2012 Code of Practice, noting existing pressure on the road and recommending against further subdivision due to safety concerns

To clarify the origin and handling of these outcomes, I request any existing records that identify:

Which elected member(s) proposed or introduced each of the above additions

Any officer comments, reports, or notes (whether verbal or written) discussing or responding to those additions during the meeting

Finally, please advise whether there are any contemporaneous records — such as staff briefings, post-meeting summaries, or internal correspondence — that provide context for how these additional motions and directions were documented and actioned.

Thank you for your assistance. I look forward to your response.

Yours faithfully,
Brook