Dear Rhys,

We acknowledge receipt of your official information request received on 06/06/2025.

We will endeavour to respond to your request as soon as possible and in any event no later than 07/07/2025, being 20 working days after the day your request was received. If we are unable to respond to your request by then, we will notify you of an extension to that timeframe.

Kind regards,
LGOIMA Team
Selwyn District Council

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Good morning Rhys as requested please see attached procurement plan for
the Selwyn District Council cloud services.
With regard to your question regarding the use of existing DIA cloud
arrangements.  This tender is open to all suppliers so there is no reason
the existing suppliers can not submit a response.  The driver for us going
to RFP is to get better control over what are escalating cloud
provisioning costs across the board to ensure the council is able to stay
within budget providing citizen services.
Regards
James  

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From: Evans <[FOI #31230 email]>
Sent: Friday, June 6, 2025 10:38 AM
To: OIA <[Selwyn District Council request email]>
Subject: Official Information request - Cloud Computing and Hosting
Services
[You don't often get email from
[FOI #31230 email]. Learn why this is
important at https://aka.ms/LearnAboutSenderIdentific... ]
 
Dear Selwyn District Council,
 
I can see that a Notice of Information has been published on the
Government E-Tendering System (GETS) website for Cloud Computing and
Hosting Services for Selwyn Council. Please could you provide details as
to why Selwyn District Council is not planning on making use of the DIA
public cloud agreements for this?
 
I would also appreciate it if you could provide me with a copy of the
Procurement Plan for this project or an indication as to when this will be
drafted.
 
Yours faithfully,
 
Rhys Evans
 
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This is an Official Information request made via the FYI website.
 
Please use this email address for all replies to this request:
[FOI #31230 email]
 
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to Selwyn District Council? If so, please contact us using this form:
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If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.
 
 
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________________________________

James Dring

Project Manager - Technology
-----------------------------------
[1]Selwyn District Council Logo
2 Norman Kirk Drive, Rolleston 7643
PO Box 90, Rolleston
Phone: (03) 347 2800 or 03 318 8338
Fax: (03) 347 2799

[2]www.selwyn.govt.nz
[3]www.selwynlibraries.co.nz
[4]www.selwyn.getsready.net

References

Visible links
1. https://www.selwyn.govt.nz/
2. http://www.selwyn.govt.nz/
3. http://www.selwynlibraries.co.nz/
4. http://www.selwyn.getsready.net/

Dear Rhys,

Official Information Request - Selwyn District DIA public cloud agreements info

Below is our response to your official information request dated 6 June 2025.

Request
"I can see that a Notice of Information has been published on the Government E-Tendering System (GETS) website for Cloud Computing and Hosting Services for Selwyn Council. Please could you provide details as to why Selwyn District Council is not planning on making use of the DIA public cloud agreements for this? I would also appreciate it if you could provide me with a copy of the Procurement Plan for this project or an indication as to when this will be drafted."

Response
Our Digital Team responded directly to your request on 9 June 2025. For your reference, we are resending the information that was provided, along with the signed attachment.

In response to your question regarding the use of existing DIA cloud arrangements:
This tender is open to all suppliers, including those currently part of the DIA public cloud agreements. There is no restriction preventing existing suppliers from submitting a response. The primary reason for proceeding with a (RFP) is to gain better control over escalating cloud provisioning costs. This approach is intended to help ensure the Council remains within budget while continuing to deliver essential services to our community.

You have the right to seek an investigation and review by the Ombudsman of this decision. Information about how to make a complaint is available at http://www.ombudsman.parliament.nz/ or freephone 0800 802 602.

If you wish to discuss this decision with us, please feel free to contact us at [Selwyn District Council request email].

Kind regards,
LGOIMA Team
Selwyn District Council

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