Tēnā koe, 

 

Thank you for emailing the Department of the Prime Minister and Cabinet
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7. file:///tmp/Signature_files/filelist.xml
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[UNCLASSIFIED]

Kia ora,

Thank you for your request under the Official Information Act 1982 (OIA)
received on 5 May 2025, copied below. We will respond to your request
within the statutory timeframes set out in the Act. If we are unable to
meet these timeframes we will notify you.

Your request will be managed by the Ministerial Services team within DPMC.
If you have any queries, please feel free to contact us at
[DPMC request email].

DPMC may publish the response to your OIA request. If we publish the
response your personal information, including your name and contact
details, will be removed.

Ngā mihi,

Ministerial Coordinator 
Ministerial Services 
Strategy, Governance and Engagement 
Department of the Prime Minister and Cabinet 
  
E    [DPMC request email] 

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately. 

-----Original Message-----
From: Dan <[FOI #30901 email]>
Sent: Monday, 5 May 2025 10:09 pm
To: Information [DPMC] <[DPMC request email]>
Subject: Official Information request - Use of Personal Email Accounts by
Ministers for Official Business

Tēnā koe,

Under the Official Information Act 1982, I request the following
information from the Department of the Prime Minister and Cabinet (DPMC)
regarding the reported use of personal email accounts for ministerial
business by Hon. Erica Stanford and potentially other Ministers:

The root cause or causes identified by DPMC (or any relevant oversight
body) that led to the use of a personal email account by Hon. Erica
Stanford for ministerial matters, including pre-Budget documents.

How and when this issue was first detected, including whether it was
identified through internal monitoring, an external inquiry, an Official
Information Act request, or another channel.

What actions have been taken or are planned to address this incident and
to prevent recurrence across Ministers or other government officials (e.g.
updates to the Cabinet Manual, training, technical or security controls).

A copy of any internal reports, reviews, briefings, or correspondence
(including emails and memos) held by DPMC that relate to this incident.

A copy of any emails sent from ministerial or MP accounts to personal
email addresses, covering the period from 1 January 2024 to 1 May 2025,
where those emails relate to official government or ministerial business.

Yours faithfully,

Dan

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #30901 email]

Is [DPMC request email] the wrong address for Official Information
requests to Department of the Prime Minister and Cabinet? If so, please
contact us using this form:
[1]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[2]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

Link: [3]File-List
Link: [4]Edit-Time-Data
Link: [5]themeData
Link: [6]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [7]File-List
Link: [8]Edit-Time-Data
Link: [9]themeData
Link: [10]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. https://fyi.org.nz/change_request/new?bo...
2. https://fyi.org.nz/help/officers
3. file:///tmp/Signature_files/filelist.xml
4. file:///tmp/Signature_files/editdata.mso
5. file:///tmp/Signature_files/themedata.thmx
6. file:///tmp/Signature_files/colorschememapping.xml
7. file:///tmp/Signature_files/filelist.xml
8. file:///tmp/Signature_files/editdata.mso
9. file:///tmp/Signature_files/themedata.thmx
10. file:///tmp/Signature_files/colorschememapping.xml

hide quoted sections

[UNCLASSIFIED]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

+---------------------------------------------+
|Ministerial Coordinator  |
|---------------------------------------------|
|Ministerial Services  |
|---------------------------------------------|
|Strategy, Governance and Engagement  |
|---------------------------------------------|
|Department of the Prime Minister and Cabinet |
|---------------------------------------------|
|   |
|---------------------------------------------|
|E    [1][DPMC request email]  |
| |
|  |
|---------------------------------------------|
|---------------------------------------------|
|The information contained in this email|
|message is for the attention of the intended|
|recipient only and is not necessarily the|
|official view or communication of the|
|Department of the Prime Minister and Cabinet.|
|If you are not the intended recipient you|
|must not disclose, copy or distribute this|
|message or the information in it. If you have|
|received this message in error, please|
|destroy the email and notify the sender|
|immediately.  |
+---------------------------------------------+

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [6]File-List
Link: [7]Edit-Time-Data
Link: [8]themeData
Link: [9]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

hide quoted sections

Kia ora Dan,

 

We have received and accepted full transfer of your email received 9^th
May 2025, in which you submitted an Official Information Act request as
follows:

 

“Under the Official Information Act 1982, I request the following
information from the Department of the Prime Minister and Cabinet (DPMC)
regarding the reported use of personal email accounts for ministerial
business by Hon. Erica Stanford and potentially other Ministers: The root
cause or causes identified by DPMC (or any relevant oversight body) that
led to the use of a personal email account by Hon. Erica Stanford for
ministerial matters, including pre-Budget documents. How and when this
issue was first detected, including whether it was identified through
internal monitoring, an external inquiry, an Official Information Act
request, or another channel. What actions have been taken or are planned
to address this incident and to prevent recurrence across Ministers or
other government officials (e.g. updates to the Cabinet Manual, training,
technical or security controls). A copy of any internal reports, reviews,
briefings, or correspondence (including emails and memos) held by DPMC
that relate to this incident. A copy of any emails sent from ministerial
or MP accounts to personal email addresses, covering the period from 1
January 2024 to 1 May 2025, where those emails relate to official
government or ministerial business.”

I believe the information you have requested is more closely connected to
the functions

 

Your request is being considered in accordance with the Act, and you can
expect a response by 9^th June 2025 (date determined by the [1]OIA
calculator).

 

Ngâ mihi nui

 

Sonya Ford

Correspondence Lead Advisor | Office of Rt Hon Christopher Luxon

Prime Minister

Minister for National Security and Intelligence

Minister Responsible for Ministerial Services
 

Private Bag 18041, Parliament Buildings, Wellington 6160, New Zealand

 

 

 

 

 

From: Information [DPMC] <[DPMC request email]>
Sent: Friday, 9 May 2025 4:10 PM
To: [FOI #30901 email]
Subject: Your OIA request – Transfer

 

[UNCLASSIFIED]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngâ mihi,

+---------------------------------------------+
|Ministerial Coordinator  |
|---------------------------------------------|
|Ministerial Services  |
|---------------------------------------------|
|Strategy, Governance and Engagement  |
|---------------------------------------------|
|Department of the Prime Minister and Cabinet |
|---------------------------------------------|
|   |
|---------------------------------------------|
|E    [2][DPMC request email]  |
| |
|  |
|---------------------------------------------|
|---------------------------------------------|
|The information contained in this email|
|message is for the attention of the intended|
|recipient only and is not necessarily the|
|official view or communication of the|
|Department of the Prime Minister and Cabinet.|
|If you are not the intended recipient you|
|must not disclose, copy or distribute this|
|message or the information in it. If you have|
|received this message in error, please|
|destroy the email and notify the sender|
|immediately.  |
+---------------------------------------------+

 

References

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1. https://www.ombudsman.parliament.nz/agen...
2. mailto:[DPMC request email]

Please find the PDF attached.
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