Release document 004.pdf

Item 1
out of scope
From:
Rachel Hayward [DPMC]
Sent:
Wednesday, 2 April 2025 11:07 am
To:
^Parliament: Cameron Burrows
Cc:
Nicola Purvis [DPMC]
Subject:
personal accounts
Categories:
Other
[IN-CONFIDENCE]
Hi Cam
Thanks for your call. FYI, para 2.86 – 2.87 of the Cabinet Manual says:
2.86       As far as possible, Ministers should not use their personal email account or phone number to conduct
ministerial business. Where the use of a personal account or phone number for ministerial business is
unavoidable (for example, when Ministers are travelling and/or have issues accessing their ministerial account) it
is important that:
(a) information is protected from unauthorised access, use, and disclosure and that classiﬁed and personal
information is handled appropriately;
(b) the Minister's o ice and o icials have ready access to relevant information;
(c) timely responses can be made to requests for access to that information, for example, under the O icial
Information Act 1982 and the Privacy Act 2020; and
(d) accurate records can be preserved of ministerial decision-making in line with the Public Records Act 2005
(see also paragraph 8.104).
2.87       Where a personal email account or phone number is used, steps should be taken to ensure those
communications are captured for the o icial record.
Happy to discuss later today,
Ngā mihi maioha,
Nāku, nā Rachel
under the Official Information Act 1982
Rachel Hayward (she/her)
Secretary of the Cabinet and Clerk of the Executive Council
Cabinet Office, Executive Wing,
Parliament Buildings, Wellington 6011, New Zealand
DDI: s9(2)(a)
   Mobile: s9(2)(a)
Email: [email address]
Released
1

under the Official Information Act 1982
Released