Plans for archiving Ministerial communications on personal devices
Matthew Whitehead made this Official Information request to Department of the Prime Minister and Cabinet
This request has an unknown status. We're waiting for Matthew Whitehead to read recent responses and update the status.
From: Matthew Whitehead
Dear Department of the Prime Minister and Cabinet,
For context, recently some advice to a minister was released implying only communications on ministerial devices are subject to the OIA or need archiving for such requests.
As the guidance is very clear that communications on personal devices are presumed to be subject to the OIA until Ministers demonstrate that they are not, what future plans and current systems do DPMC and Cabinet currently have in place under the current government to ensure Ministerial or potentially Ministerial communications on private devices and accounts are properly auditable for official requests? And is the prime minister confident that ministerial communications executed on private devices and accounts are being declared, captured, and archived appropriately when they inevitably happen by accident or not?
I am a New Zealand citizen currently residing in New Zealand.
Yours faithfully,
Matthew Whitehead
From: Information [DPMC]
Department of the Prime Minister and Cabinet
Tēnā koe,
Thank you for emailing the Department of the Prime Minister and
Cabinet (DPMC), including the National Emergency Management
Agency (NEMA). Please note that for OIA (Official Information Act)
requests the period from 25 December 2023 to 15 January 2024 are not
counted as working days under section 2(1) of the OIA.
DPMC cannot respond to emails that are outside its scope. If the subject
of your email doesn't relate to the work of DPMC, we may forward your
email to the appropriate Minister or agency who will respond to you
directly. To find out more about DPMC's functions please view our
website [1]https://dpmc.govt.nz/.
If your correspondence is intended for the Prime Minister please email his
office at [2][email address]. Contact information
for other Members of Parliament can be found
at [3]https://www.parliament.nz/en/get-involve....
Common questions:
* Official Information Act (OIA) requests will be formally acknowledged
during office hours and actioned accordingly. For more information
about the statutory OIA timeframes please see
[4]http://www.ombudsman.parliament.nz/.
* For job opportunities within DPMC see
[5]https://centralagenciesjobs.cass.govt.nz... use this
website to apply for vacancies. Resumes received through other avenues
will not be considered.
* New Zealand visas and requests for asylum are managed by Immigration
New Zealand. Please see [6]https://www.immigration.govt.nz/.
We hope one of the above links helps answer your question. Thanks again
and please take care.
Link: [7]File-List
Link: [8]Edit-Time-Data
Link: [9]themeData
Link: [10]colorSchemeMapping
show quoted sections
From: Information [DPMC]
Department of the Prime Minister and Cabinet
[UNCLASSIFIED]
Kia ora,
Thank you for your request under the Official Information Act 1982 (OIA) received on 16 March 2024, copied below. We will respond to your request within the statutory timeframes set out in the Act. If we are unable to meet these timeframes we will notify you.
Your request will be managed by the Ministerial Services team within DPMC. If you have any queries, please feel free to contact us at [DPMC request email].
DPMC may publish the response to your OIA request. If we publish the response your personal information, including your name and contact details, will be removed.
Ngā mihi,
Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E [DPMC request email]
The information contained in this email message is for the attention of the intended recipient only and is not necessarily the official view or communication of the Department of the Prime Minister and Cabinet. If you are not the intended recipient you must not disclose, copy or distribute this message or the information in it. If you have received this message in error, please destroy the email and notify the sender immediately.
show quoted sections
From: Information [DPMC]
Department of the Prime Minister and Cabinet
[UNCLASSIFIED]
Kia ora,
Please see the attached letter regarding your recent OIA request.
Ngā mihi,
Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E [1][DPMC request email]
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.
Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping
show quoted sections
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.
References
Visible links
1. mailto:[DPMC request email]
2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml
From: Sarah Boyle
--------------------------------------------------------------------------
From: MaSS info
Kia ora Matthew
Please find attached a response to your OIA request dated 19 March 2024
(part one of which was transferred from the Department of Prime Minister
and Cabinet to the Department of Internal Affairs on 18 April 2024).
Ngā mihi
Ministerial Services
Te Haumi | Enterprise Partnerships
Te Tari Taiwhenua | Department of Internal Affairs
45 Pipitea Street | PO Box 805, Wellington 6140, New Zealand
[1]www.dia.govt.nz
[2]Logo-test
References
Visible links
1. http://www.dia.govt.nz/
Things to do with this request
- Add an annotation (to help the requester or others)
- Download a zip file of all correspondence