Kia ora James

I acknowledge receipt of your official information request dated 15 July 2024, for information on Project iRex turnaround time modelling.

We received your request on 15 July 2024, and will endeavour to respond to your request as soon as possible and in any event no later than 12 August 2024, i.e. the 20 working days after the day your request was received. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe.

I will be looking after your request, so if you have any questions, please get in touch with me at this email address.

Ngā mihi

Laura

Laura Ratuva   |   Senior Communications Advisor

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593, Wellington 6140, New Zealand

www.kiwirail.co.nz

Please consider the environment before printing.

The content of this message and any attachments may be privileged or confidential. If you
have received this email in error please notify the sender and delete the email - unauthorised
use is expressly prohibited. This email may have been corrupted or interfered with. KiwiRail
does not warrant that this email and its contents are free from computer viruses or other defects.

-----Original Message-----
From: James Robinson <[FOI #27618 email]>
Sent: Monday, July 15, 2024 1:24 PM
To: KiwiRail <[email address]>
Subject: Official Information request - Project iRex turnaround time modelling

CAUTION EXTERNAL EMAIL: Do not click links or open attachments unless you know the content is safe.

Dear KiwiRail,

The publicly available Kiwirail Board Deep Dive (from May 2023) notes that rail enabled ferries are expected to have longer loading/turnaround times than RoPax ferries.

I would like to request the following information relating to the irex project under the OIA:

a). Any report/document with modelling outcomes for the 2 scenarios that was used to draw that conclusion in the board deep dive.

b). Any other reports with modelled loading times for rail enabled or RoPax ferries, received by kiwirail after 1 Dec 2022.

I understand from media reports that Kiwirail was targeting either a 60, 80, or 120 minute turnaround time (depending on seasonal demand). Should the modelling suggest these turnaround times could not be met with either option, I would like to request additional information relating to how Kiwirail responded to that.

As such, if it exists, I would also like to request:

c). Confirmation of whether or not the terminal design was changed after modelling was received, to enable a 60/80/120 minute turnaround window, and if so any estimates held by Kiwirail of the cost implications of the change in design.

D). Confirmation of whether or not the ability to meet the planned turnaround time (and hence stick to the planned sailing schedule) was accounted for in subsequent NPV calculations used for the project.

Yours faithfully,

James Robinson

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #27618 email]

Is [KiwiRail request email] the wrong address for Official Information requests to KiwiRail? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

hide quoted sections

Kia ora James

 

I refer to your official information request dated 15 July 2024,  for
information on Project iReX turnaround time modelling.

 

The OIA requires that we advise you of our decision on your request no
later than 20 working days after the date we received your request.
Unfortunately, it will not be possible to meet that time limit and we are
therefore writing to notify you of an extension of the time to make our
decision, to 9 September 2024.

 

This extension is necessary because of consultations necessary to make a
decision on your request are such that a proper response cannot reasonably
be made within the original time limit.

 

Ngā mihi

 

Laura

 

 

Laura Ratuva   |   Senior Communications Advisor

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593,
Wellington 6140, New Zealand

 

 

www.kiwirail.co.nz

 

Please consider the environment before printing.

 

The content of this message and any attachments may be privileged or
confidential. If you

have received this email in error please notify the sender and delete the
email - unauthorised

use is expressly prohibited. This email may have been corrupted or
interfered with. KiwiRail

does not warrant that this email and its contents are free from computer
viruses or other defects.

 

-----Original Message-----
From: Laura Ratuva
Sent: Tuesday, July 23, 2024 4:33 PM
To: [FOI #27618 email]
Subject: RE: Official Information request - Project iRex turnaround time
modelling

 

Kia ora James

 

I acknowledge receipt of your official information request dated 15 July
2024,  for information on Project iRex turnaround time modelling.

 

We received your request on 15 July 2024, and will endeavour to respond to
your request as soon as possible and in any event no later than 12 August
2024, i.e. the 20 working days after the day your request was received. If
we are unable to respond to your request by then, we will notify you of an
extension of that timeframe.

 

I will be looking after your request, so if you have any questions, please
get in touch with me at this email address.

 

Ngā mihi

 

Laura

 

 

Laura Ratuva   |   Senior Communications Advisor

 

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593,
Wellington 6140, New Zealand

 

[1]www.kiwirail.co.nz

 

Please consider the environment before printing.

 

The content of this message and any attachments may be privileged or
confidential. If you have received this email in error please notify the
sender and delete the email - unauthorised use is expressly prohibited.
This email may have been corrupted or interfered with. KiwiRail does not
warrant that this email and its contents are free from computer viruses or
other defects.

 

 

 

-----Original Message-----

From: James Robinson <[2][FOI #27618 email]>

Sent: Monday, July 15, 2024 1:24 PM

To: KiwiRail <[3][email address]>

Subject: Official Information request - Project iRex turnaround time
modelling

 

CAUTION EXTERNAL EMAIL: Do not click links or open attachments unless you
know the content is safe.

 

Dear KiwiRail,

 

The publicly available Kiwirail Board Deep Dive (from May 2023) notes that
rail enabled ferries are expected to have longer loading/turnaround times
than RoPax ferries.

 

I would like to request the following information relating to the irex
project under the OIA:

 

a). Any report/document with modelling outcomes for the 2 scenarios that
was used to draw that conclusion in the board deep dive.

 

b). Any other reports with modelled loading times for rail enabled or
RoPax ferries, received by kiwirail after 1 Dec 2022.

 

I understand from media reports that Kiwirail was targeting either a 60,
80, or 120 minute turnaround time (depending on seasonal demand). Should
the modelling suggest these turnaround times could not be met with either
option, I would like to request additional information relating to how
Kiwirail responded to that.

 

As such, if it exists, I would also like to request:

 

c). Confirmation of whether or not the terminal design was changed after
modelling was received, to enable a 60/80/120 minute turnaround window,
and if so any estimates held by Kiwirail of the cost implications of the
change in design.

 

D). Confirmation of whether or not the ability to meet the planned
turnaround time (and hence stick to the planned sailing schedule) was
accounted for in subsequent NPV calculations used for the project.

 

Yours faithfully,

 

James Robinson

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[4][FOI #27618 email]

 

Is [5][KiwiRail request email] the wrong address for Official Information
requests to KiwiRail? If so, please contact us using this form:

[6]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[7]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. http://www.kiwirail.co.nz/
2. mailto:[FOI #27618 email]
3. mailto:[email address]
4. mailto:[FOI #27618 email]
5. mailto:[KiwiRail request email]
6. https://fyi.org.nz/change_request/new?bo...
7. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora James

 

Please find attached the response to your OIA request for information on
Project iReX turnaround time modelling.

 

Ngā mihi

Laura

 

 

Laura Ratuva   |   Senior Communications Advisor

 

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593,
Wellington 6140, New Zealand

 

[1]www.kiwirail.co.nz

 

Please consider the environment before printing.

 

The content of this message and any attachments may be privileged or
confidential. If you
have received this email in error please notify the sender and delete the
email - unauthorised
use is expressly prohibited. This email may have been corrupted or
interfered with. KiwiRail
does not warrant that this email and its contents are free from computer
viruses or other defects.

 

From: Laura Ratuva
Sent: Wednesday, August 7, 2024 4:23 PM
To: [FOI #27618 email]
Cc: OCU <[email address]>
Subject: RE: Official Information request - Project iRex turnaround time
modelling

 

Kia ora James

 

I refer to your official information request dated 15 July 2024,  for
information on Project iReX turnaround time modelling.

 

The OIA requires that we advise you of our decision on your request no
later than 20 working days after the date we received your request.
Unfortunately, it will not be possible to meet that time limit and we are
therefore writing to notify you of an extension of the time to make our
decision, to 9 September 2024.

 

This extension is necessary because of consultations necessary to make a
decision on your request are such that a proper response cannot reasonably
be made within the original time limit.

 

Ngā mihi

 

Laura

 

 

Laura Ratuva   |   Senior Communications Advisor

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593,
Wellington 6140, New Zealand

 

 

[2]www.kiwirail.co.nz

 

Please consider the environment before printing.

 

The content of this message and any attachments may be privileged or
confidential. If you

have received this email in error please notify the sender and delete the
email - unauthorised

use is expressly prohibited. This email may have been corrupted or
interfered with. KiwiRail

does not warrant that this email and its contents are free from computer
viruses or other defects.

 

-----Original Message-----
From: Laura Ratuva
Sent: Tuesday, July 23, 2024 4:33 PM
To: [3][FOI #27618 email]
Subject: RE: Official Information request - Project iRex turnaround time
modelling

 

Kia ora James

 

I acknowledge receipt of your official information request dated 15 July
2024,  for information on Project iRex turnaround time modelling.

 

We received your request on 15 July 2024, and will endeavour to respond to
your request as soon as possible and in any event no later than 12 August
2024, i.e. the 20 working days after the day your request was received. If
we are unable to respond to your request by then, we will notify you of an
extension of that timeframe.

 

I will be looking after your request, so if you have any questions, please
get in touch with me at this email address.

 

Ngā mihi

 

Laura

 

 

Laura Ratuva   |   Senior Communications Advisor

 

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593,
Wellington 6140, New Zealand

 

[4]www.kiwirail.co.nz

 

Please consider the environment before printing.

 

The content of this message and any attachments may be privileged or
confidential. If you have received this email in error please notify the
sender and delete the email - unauthorised use is expressly prohibited.
This email may have been corrupted or interfered with. KiwiRail does not
warrant that this email and its contents are free from computer viruses or
other defects.

 

 

 

-----Original Message-----

From: James Robinson <[5][FOI #27618 email]>

Sent: Monday, July 15, 2024 1:24 PM

To: KiwiRail <[6][email address]>

Subject: Official Information request - Project iRex turnaround time
modelling

 

CAUTION EXTERNAL EMAIL: Do not click links or open attachments unless you
know the content is safe.

 

Dear KiwiRail,

 

The publicly available Kiwirail Board Deep Dive (from May 2023) notes that
rail enabled ferries are expected to have longer loading/turnaround times
than RoPax ferries.

 

I would like to request the following information relating to the irex
project under the OIA:

 

a). Any report/document with modelling outcomes for the 2 scenarios that
was used to draw that conclusion in the board deep dive.

 

b). Any other reports with modelled loading times for rail enabled or
RoPax ferries, received by kiwirail after 1 Dec 2022.

 

I understand from media reports that Kiwirail was targeting either a 60,
80, or 120 minute turnaround time (depending on seasonal demand). Should
the modelling suggest these turnaround times could not be met with either
option, I would like to request additional information relating to how
Kiwirail responded to that.

 

As such, if it exists, I would also like to request:

 

c). Confirmation of whether or not the terminal design was changed after
modelling was received, to enable a 60/80/120 minute turnaround window,
and if so any estimates held by Kiwirail of the cost implications of the
change in design.

 

D). Confirmation of whether or not the ability to meet the planned
turnaround time (and hence stick to the planned sailing schedule) was
accounted for in subsequent NPV calculations used for the project.

 

Yours faithfully,

 

James Robinson

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[7][FOI #27618 email]

 

Is [8][KiwiRail request email] the wrong address for Official Information
requests to KiwiRail? If so, please contact us using this form:

[9]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[10]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

References

Visible links
1. http://www.kiwirail.co.nz/
2. http://www.kiwirail.co.nz/
3. mailto:[FOI #27618 email]
4. http://www.kiwirail.co.nz/
5. mailto:[FOI #27618 email]
6. mailto:[email address]
7. mailto:[FOI #27618 email]
8. mailto:[KiwiRail request email]
9. https://fyi.org.nz/change_request/new?bo...
10. https://fyi.org.nz/help/officers

hide quoted sections

Kia ora James,

 

The turnaround time modelling was based on KiwiRail’s current rail freight
and Interislander operations which are our commercial business. To
disclose the modelling may prejudice our commercial operations by giving
our competitor insights into what volumes we may be carrying, optimal
timings, and our operational strategies.

 

Any earlier versions of the modelling were considered draft forms that
were being developed, tested and validated. The modelling received in
March 2023 was considered the final version that allowed the project to
move onto the next phase: reviewing operational procedures with a view to
recommend operational changes that could enhance the turnaround times and
safety.

 

 

Ngā mihi

 

Laura

 

 

Laura Ratuva   |   Senior Communications Advisor

 

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593,
Wellington 6140, New Zealand

 

www.kiwirail.co.nz

 

Please consider the environment before printing.

 

The content of this message and any attachments may be privileged or
confidential. If you

have received this email in error please notify the sender and delete the
email - unauthorised

use is expressly prohibited. This email may have been corrupted or
interfered with. KiwiRail

does not warrant that this email and its contents are free from computer
viruses or other defects.

 

-----Original Message-----
From: James Robinson <[FOI #27618 email]>
Sent: Wednesday, September 11, 2024 1:36 PM
To: Laura Ratuva <[email address]>
Subject: RE: Official Information request - Project iRex turnaround time
modelling

 

CAUTION EXTERNAL EMAIL: Do not click links or open attachments unless you
know the content is safe.

 

Dear Laura Ratuva,

 

Thank you for your reply.

 

It is difficult for me to understand how the release of these documents
would prejudice or disadvantage Kiwirail's ability to carry out commercial
activities. The guidance from the Ombudsman is that

 

>Agencies must be able to:

>1. demonstrate that they are engaged in commercial activities; and 2.

>explain precisely how release of the information at issue would

>prejudice or

disadvantage them in carrying out those activities

 

The iRex project has been cancelled, and so Kiwirail will not use the
information to engage in commercial activities, on account of the project
being cancelled. What prejudice or disadvantage would be conferred on
kiwirail by releasing (in full or partially) the documents?

 

As a second follow up, regarding the "Summary of turnaround modelling - 21
March 2023" - can you confirm if Kiwirail if received an earlier summary
of this modelling in December 2022? If so, why was this not considered in
the scope of the request for Question B? If Kiwirail still believes the
documents cannot be released partially or in full, would it be possible to
get a summary of any changes between this and the March summary? Not just
in terms of differences in the modelling outcomes, but any changes to the
input or model itself that may have led to different outcomes being
reported in the March summary.

 

Yours sincerely,

 

James Robinson

 

-----Original Message-----

 

Kia ora James

 

 

 

Please find attached the response to your OIA request for information on 
Project iReX turnaround time modelling.

 

 

 

Ngā mihi

 

Laura

 

 

 

 

 

Laura Ratuva   |   Senior Communications Advisor

 

 

 

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593, 
Wellington 6140, New Zealand

 

 

 

[1][1]www.kiwirail.co.nz

 

 

 

Please consider the environment before printing.

 

 

 

The content of this message and any attachments may be privileged or 
confidential. If you  have received this email in error please notify the
sender and delete the  email - unauthorised  use is expressly prohibited.
This email may have been corrupted or  interfered with. KiwiRail  does not
warrant that this email and its contents are free from computer  viruses
or other defects.

 

 

 

From: Laura Ratuva

Sent: Wednesday, August 7, 2024 4:23 PM

To: [FOI #27618 email]

Cc: OCU <[email address]>

Subject: RE: Official Information request - Project iRex turnaround time 
modelling

 

 

 

Kia ora James

 

 

 

I refer to your official information request dated 15 July 2024,  for 
information on Project iReX turnaround time modelling.

 

 

 

The OIA requires that we advise you of our decision on your request no 
later than 20 working days after the date we received your request.

Unfortunately, it will not be possible to meet that time limit and we are 
therefore writing to notify you of an extension of the time to make our 
decision, to 9 September 2024.

 

 

 

This extension is necessary because of consultations necessary to make a 
decision on your request are such that a proper response cannot
reasonably  be made within the original time limit.

 

 

 

Ngā mihi

 

 

 

Laura

 

 

 

 

 

Laura Ratuva   |   Senior Communications Advisor

 

Wellington Railway Station, Bunny Street, Wellington 6011 | PO Box 593, 
Wellington 6140, New Zealand

 

 

 

 

 

[2][2]www.kiwirail.co.nz

 

 

 

Please consider the environment before printing.

 

 

 

The content of this message and any attachments may be privileged or 
confidential. If you

 

have received this email in error please notify the sender and delete the 
email - unauthorised

 

use is expressly prohibited. This email may have been corrupted or 
interfered with. KiwiRail

 

does not warrant that this email and its contents are free from computer 
viruses or other defects.

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[3][FOI #27618 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

References

Visible links
1. http://www.kiwirail.co.nz/
2. http://www.kiwirail.co.nz/
3. mailto:[FOI #27618 email]
4. https://fyi.org.nz/help/officers

hide quoted sections