[UNCLASSIFIED]

Kia ora and thank you for your email.

If you are a New Zealand citizen overseas needing urgent assistance you
should call the 24/7 Consular emergency line on 0800 30 10 30 or +64 99 20
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For enquiries regarding:
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[UNCLASSIFIED]

Kia ora T Baker

Thank you for your OIA request received on 27 May 2024 for:

Please provide the following information relating to the Christchurch Call:
1. Itinerary (dates, location, duration, who was traveling etc) of all travel associated with the Christchurch Call for all personnel associated with Christchurch Call including Special Envoy. For each itinerary please identify the role of the individuals involved.
2. Costs associated with each separate itinerary including breakdown of flights, accommodation, food and other related items.
3. If there is any future travel planned, breakdown of the estimated cost (budget) for those itineraries.

Above information is requested for the period since Christchurch Call was initiated until now, including any future travel planned.

This email confirms receipt of your request and advises that we will respond to it as soon as reasonably practicable, and in terms of the timeframes and requirements of the OIA.

Please note that our response letter to you (with your personal details redacted), and any enclosed documents, may be published on the Ministry’s website.

Ngâ mihi

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatû Aorere

-----Original Message-----
From: Mr T. Baker <[FOI #27019 email]>
Sent: Monday, 27 May 2024 1:08 pm
To: ENQUIRIES <[MFAT request email]>
Subject: Official Information request - Christchurch Call costs

Dear Ministry of Foreign Affairs and Trade,

Please provide the following information relating to the Christchurch Call:
1. Itinerary (dates, location, duration, who was traveling etc) of all travel associated with the Christchurch Call for all personnel associated with Christchurch Call including Special Envoy. For each itinerary please identify the role of the individuals involved.
2. Costs associated with each separate itinerary including breakdown of flights, accommodation, food and other related items.
3. If there is any future travel planned, breakdown of the estimated cost (budget) for those itineraries.

Above information is requested for the period since Christchurch Call was initiated until now, including any future travel planned.

Yours faithfully,

Mr T. Baker

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #27019 email]

Is [MFAT request email] the wrong address for Official Information requests to Ministry of Foreign Affairs and Trade? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

-------------------------------------------------------------------

"The information contained in this email message is intended only for the addressee and is not necessarily the official view or communication of the Ministry. If you are not the intended recipient you must not use, disclose, copy or distribute this message or the information in it. If you have received this message in error, please email or telephone the sender immediately."

hide quoted sections

[UNCLASSIFIED]

Tçnâ koe Mr T Baker

 

I am writing concerning your Official Information Act request below, to
advise that responding to your request as currently framed would require
review of a significant amount of information. As such, it is likely that
your request will be refused under section 18(f) of the OIA, as it would
require substantial collation and research.

 

Accordingly, I am seeking your agreement to refine your request to be for:

        “Please provide the following information relating to the
Christchurch Call:

1.       Dates, location, purpose of travel of all most significant travel
associated with the Christchurch Call for all personnel associated with
Christchurch Call including Special Envoy.

2.       Total costs for each financial year associated with travel.

3.       If there is any future travel planned, breakdown of the estimated
cost (budget) for those itineraries.”

 

Please confirm if you are happy to proceed with the refined request above,
by Friday 7 June 2024. If we do not hear from you, we will proceed with
your original request.

 

Please note, any clarification or amendment of a request is considered to
be a new request for the purpose of calculating the maximum statutory
timeframe for response (section 15(1AA) of the OIA refers).  

 

Ngâ mihi

 

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatû Aorere

 

 

-----Original Message-----

From: Mr T. Baker <[1][FOI #27019 email]>

Sent: Monday, 27 May 2024 1:08 pm

To: ENQUIRIES <[2][MFAT request email]>

Subject: Official Information request - Christchurch Call costs

 

Dear Ministry of Foreign Affairs and Trade,

 

Please provide the following information relating to the Christchurch
Call:

1. Itinerary (dates, location, duration, who was traveling etc) of all
travel associated with the Christchurch Call for all personnel associated
with Christchurch Call including Special Envoy. For each itinerary please
identify the role of the individuals involved.

2. Costs associated with each separate itinerary including breakdown of
flights, accommodation, food and other related items.

3. If there is any future travel planned, breakdown of the estimated cost
(budget) for those itineraries.

 

Above information is requested for the period since Christchurch Call was
initiated until now, including any future travel planned.

 

Yours faithfully,

 

Mr T. Baker

 

-------------------------------------------------------------------

 

This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[3][FOI #27019 email]

 

Is [4][MFAT request email] the wrong address for Official Information
requests to Ministry of Foreign Affairs and Trade? If so, please contact
us using this form:

[5]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[6]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

-------------------------------------------------------------------

 

 

 

 

--------------------------------------------------------------------------

"The information contained in this email message is intended only for the
addressee and is not necessarily the official view or communication of the
Ministry. It may be legally privileged. If you are not the intended
recipient you must not use, disclose, copy or distribute this message or
the information in it as this may be unlawful. If you have received this
message in error, please email or telephone the sender immediately."

References

Visible links
1. mailto:[FOI #27019 email]
2. mailto:[MFAT request email]
3. mailto:[FOI #27019 email]
4. mailto:[MFAT request email]
5. https://fyi.org.nz/change_request/new?bo...
6. https://fyi.org.nz/help/officers

hide quoted sections

[UNCLASSIFIED]

Tēnā koe Mr T Baker

 

We refer to your official information request of 27 May 2024 for:

“Please provide the following information relating to the Christchurch
Call:

1.       Itinerary (dates, location, duration, who was traveling etc) of
all travel associated with the Christchurch Call for all personnel
associated with Christchurch Call including Special Envoy. For each
itinerary please identify the role of the individuals involved.

2.       Costs associated with each separate itinerary including breakdown
of flights, accommodation, food and other related items.

3.       If there is any future travel planned, breakdown of the estimated
cost (budget) for those itineraries.

 

Above information is requested for the period since Christchurch Call was
initiated until now, including any future travel planned.”

 

On 5 June 2024 you agreed to refine your request to be for (please note
correction of one small typo in question 1):

“Please provide the following information relating to the Christchurch
Call:

 1. Dates, location, and purpose of the most significant travel associated
with the Christchurch Call for all personnel associated with
Christchurch Call including Special Envoy.
 2. Total costs for each financial year associated with travel.
 3. If there is any future travel planned, breakdown of the estimated cost
(budget) for those itineraries.”

 

Thank you again for taking the time to consider the scope of your request
and agree to this refinement.

 

We have transferred your request in part to the Department of the
Prime Minister and Cabinet (DPMC). Part of the information to which your
request relates to travel paid for by DPMC is believed to be more closely
connected with the functions of DPMC (section 14(b)(ii) of the OIA
refers). In these circumstances, we are required by section 14 of the
Official Information Act to transfer your request.

 

You will hear further from DPMC concerning that part of your request.

 

Ngā mihi

 

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

 

 

 

-----Original Message-----

From: Mr T. Baker <[1][FOI #27019 email]>

Sent: Wednesday, 5 June 2024 3:37 pm

To: ESD <[2][email address]>

Subject: Re: OIA 29394 - Refinement

 

Dear ESD,

 

I reluctantly accept the refined request. Further information my be
requested subject to information received.

 

Yours sincerely,

 

Mr T. Baker

 

-----Original Message-----

 

[UNCLASSIFIED]

 

Tçnâ koe Mr T Baker

 

 

 

I am writing concerning your Official Information Act request below, to 
advise that responding to your request as currently framed would require 
review of a significant amount of information. As such, it is likely that 
your request will be refused under section 18(f) of the OIA, as it would 
require substantial collation and research.

 

 

 

Accordingly, I am seeking your agreement to refine your request to be for:

 

         “Please provide the following information relating to the 
Christchurch Call:

 

1.       Dates, location, purpose of travel of all most significant
travel  associated with the Christchurch Call for all personnel associated
with  Christchurch Call including Special Envoy.

 

2.       Total costs for each financial year associated with travel.

 

3.       If there is any future travel planned, breakdown of the
estimated  cost (budget) for those itineraries.”

 

 

 

Please confirm if you are happy to proceed with the refined request
above,  by Friday 7 June 2024. If we do not hear from you, we will proceed
with  your original request.

 

 

 

Please note, any clarification or amendment of a request is considered to 
be a new request for the purpose of calculating the maximum statutory 
timeframe for response (section 15(1AA) of the OIA refers).

 

 

 

Ngâ mihi

 

 

 

Executive Services Division

New Zealand Ministry of Foreign Affairs & Trade | Manatû Aorere

 

 

 

 

 

-------------------------------------------------------------------

Please use this email address for all replies to this request:

[3][FOI #27019 email]

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[4]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

-------------------------------------------------------------------

 

 

--------------------------------------------------------------------------

"The information contained in this email message is intended only for the
addressee and is not necessarily the official view or communication of the
Ministry. It may be legally privileged. If you are not the intended
recipient you must not use, disclose, copy or distribute this message or
the information in it as this may be unlawful. If you have received this
message in error, please email or telephone the sender immediately."

References

Visible links
1. mailto:[FOI #27019 email]
2. mailto:[email address]
3. mailto:[FOI #27019 email]
4. https://fyi.org.nz/help/officers

hide quoted sections

[UNCLASSIFIED]

Kia ora,

 

Thank you for your request under the Official Information Act 1982 (OIA)
partially transferred from MFAT on 6 June 2024. You requested:

 

“Please provide the following information relating to the Christchurch
Call:

 1. Dates, location, and purpose of the most significant travel associated
with the Christchurch Call for all personnel associated with
Christchurch Call including Special Envoy.
 2. Total costs for each financial year associated with travel.
 3. If there is any future travel planned, breakdown of the estimated cost
(budget) for those itineraries.”

 

Your request will be managed by the Ministerial Services Team within DPMC.
If you have any queries, please feel free to contact us at
[1][email address].

 

DPMC may publish the response to your OIA request. If we publish the
response your personal information, including your name and contact
details, will be removed.

 

Ngâ mihi,

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [2][email address]
 
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

Link: [3]File-List
Link: [4]Edit-Time-Data
Link: [5]themeData
Link: [6]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [7]File-List
Link: [8]Edit-Time-Data
Link: [9]themeData
Link: [10]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
1. mailto:[email address]
2. mailto:[email address]
3. file:///tmp/Signature_files/filelist.xml
4. file:///tmp/Signature_files/editdata.mso
5. file:///tmp/Signature_files/themedata.thmx
6. file:///tmp/Signature_files/colorschememapping.xml
7. file:///tmp/Signature_files/filelist.xml
8. file:///tmp/Signature_files/editdata.mso
9. file:///tmp/Signature_files/themedata.thmx
10. file:///tmp/Signature_files/colorschememapping.xml

hide quoted sections

[UNCLASSIFIED]

Kia ora Mr T Baker

 

Please find attached response to your OIA request of 27 May 2024.

 

Ngā mihi

 

Executive Services Division
New Zealand Ministry of Foreign Affairs & Trade | Manatū Aorere

 

--------------------------------------------------------------------------

"The information contained in this email message is intended only for the
addressee and is not necessarily the official view or communication of the
Ministry. It may be legally privileged. If you are not the intended
recipient you must not use, disclose, copy or distribute this message or
the information in it as this may be unlawful. If you have received this
message in error, please email or telephone the sender immediately."

hide quoted sections

[UNCLASSIFIED]

Kia ora,

 

Please see the attached letter regarding your recent OIA request.

 

Ngā mihi,

 

Ministerial Coordinator
Ministerial Services
Strategy, Governance and Engagement
Department of the Prime Minister and Cabinet
E    [1][email address]
 
 
The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

 

Link: [2]File-List
Link: [3]Edit-Time-Data
Link: [4]themeData
Link: [5]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

Link: [6]File-List
Link: [7]Edit-Time-Data
Link: [8]themeData
Link: [9]colorSchemeMapping

--------------------------------------------------------------------------

The information contained in this email message is for the attention of
the intended recipient only and is not necessarily the official view or
communication of the Department of the Prime Minister and Cabinet. If you
are not the intended recipient you must not disclose, copy or distribute
this message or the information in it. If you have received this message
in error, please destroy the email and notify the sender immediately.

 

References

Visible links
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2. file:///tmp/Signature_files/filelist.xml
3. file:///tmp/Signature_files/editdata.mso
4. file:///tmp/Signature_files/themedata.thmx
5. file:///tmp/Signature_files/colorschememapping.xml
6. file:///tmp/Signature_files/filelist.xml
7. file:///tmp/Signature_files/editdata.mso
8. file:///tmp/Signature_files/themedata.thmx
9. file:///tmp/Signature_files/colorschememapping.xml

hide quoted sections