Good morning

 

Please find our response below.

 

Response:

 

Please be advised we are declining your request for all responses to the
tender under Section 9(2)(i)

All of the responses (from vendors) to an RFP are commercially sensitive
and KiwiRail is not in a position to be able to share tender submissions.

 

We can however provide an overview of the process taken.

 

Process:

 

KiwiRail can confirm the procurement was fully compliant with Government
Procurement Rules as well as KiwiRail’s own internal processes.

 

In summary:

Strategic Procurement Plan was approved which was fully compliant with
internal process and approval.

This stage includes scope and high-level requirements weighting and
evaluation team is decided subject to no Conflict-of-Interest Declaration.
Four evaluators were chosen who represented the prime ICT technical
stakeholders.

 

A two-stage procurement was proposed and executed:

 

Stage one: Expression of Interest on GETS to select suitable products and
System integrators , 12 respondents  were evaluated and the best four were
selected.

 

The recommendation to select a shortlist of suppliers was approved.

 

 

Stage two: To the selected respondents

RFP to shortlisted suppliers. This consisted to two sub-stages.

 

o Substage one -  Sign Non Disclosures to gain  access to heightened KR
Confidential Information
o Substage two - Receive the Confidential Information to proceed with
RFP

 

This was done directly by Tender Manager from [1][email address]
 as single point of contact. Please note KiwiRail was unable to complete
this step throughGETS

 

Numerous notices were issued answering questions from prospective
respondents , these were issued and (Notice to Respondents) NTR’s provided
to all using Bcc and anonymising / generalising the questions.

 

The responses were duly scored by the Evaluation panel and WebSecure was
put forward as the preferred responder.

 

This was then duly approved on a ‘ Recommendation to Select’ process.

 

A Master Services Agreement was duly negotiated and approved by the usual
process ‘ The Contract Execution’ process.

 

We trust the above is useful.

You have the right to seek an investigation and review by the Ombudsman of
this response. Information about how to make a complaint is available at
www.ombudsman.parliament.nz or freephone 0800 802 602.

 

Any further question, please feel free to contact me directly on the
details below.

 

Kind regards

 

Dave

 

Dave Allard  | Senior Government Relations Advisor

DDI: 027 201 8182
Level 4, Wellington Railway Station, Bunny Street, Wellington 6011 | PO
Box 593, Wellington 6140, New Zealand

[2]Description: Description: cid:image001.png@01D46098.E77643D0

[3]www.kiwirail.co.nz

 

 

-----Original Message-----

From: A Williams <[4][FOI #26748 email]>

Sent: Monday, May 13, 2024 11:47 AM

To: KiwiRail <[5][email address]>

Subject: Official Information request - 26404705 2022/663 Privileged
Access Management

 

CAUTION EXTERNAL EMAIL: Do not click links or open attachments unless you
know the content is safe.

 

Dear KiwiRail,

 

Please provide all responses submitted to Tender 2022/663 Privileged
Access Management so as to ensure that the process has been fair and
follows the NZ Government Procurement rules.

 

Yours faithfully,

 

A Williams.

 

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This is an Official Information request made via the FYI website.

 

Please use this email address for all replies to this request:

[6][FOI #26748 email]

 

Is [7][KiwiRail request email] the wrong address for Official Information
requests to KiwiRail? If so, please contact us using this form:

[8]https://fyi.org.nz/change_request/new?bo...

 

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:

[9]https://fyi.org.nz/help/officers

 

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

 

 

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