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[1]Vote NZ logo [2]an official site of the New Zealand Electoral
Commission

Kia ora

Thank you for your enquiry. We’ll get back to you as soon as we can, we
aim to respond to enquiries within two working days.

Your request has been assigned a tracking number, 130370.

In the meantime, you may find the information you need on [3]our website.

If you have any more questions or comments, please reply to this email.

Ngā mihi nui,
Electoral Commission
Te Kaitiaki Take Kōwhiri

Need help?

Get in touch with us and we'll help you find what you're looking for.

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References

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13. https://help.vote.nz/hc/requests/130370

Kia ora David

 

Please find attached further supporting documents to your Official
Information Act request.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

Ngâ mihi,

 

 

Electoral Commission | Te Kaitiaki Take Kôwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | Fax +64 4 495 0031 | [1]vote.nz | [2]elections.nz

 

 

-----Original Message-----
From: David Watson <[email address]>
Sent: Wednesday, April 10, 2024 9:36 AM
To: OIA Enquiries <[email address]>
Subject: Re: OIA Acknowledgment

 

[You don't often get email from [3][email address]. Learn why this is
important at [4]https://aka.ms/LearnAboutSenderIdentific... ]

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Hi

Looking for a response to the request I lodged through FYI.org.nz, 20
working days was yesterday.

 

David

 

> Sent: Thursday, March 21, 2024 at 3:25 am

> From: "OIA Enquiries" <[5][email address]>

> To: "David Watson" <[6][email address]>

> Subject: OIA Acknowledgment

> 

> Kia ora David

> 

> Apologies for the delay. We are acknowledging your Official Information
Request, received on Monday 11 March 2024, requesting:

> 

>       'I request all internal communications relating to bugeting and
expenditure (actuals) broken down by department for the current financial
year with forecasts for the remaining          months.

>       I request an actual copy of the submitted budget for the current
financial year (since july 1 2023). I request month by month notes by
department with explaining any discrepancies.

>       I request all minutes of meetings held to discuss the financial
position between executives of the commission and if they do not exist I
require a written overview of the meetings     when they were held and who
was present.

>       Please provide minutes of regular finance meetings - assumed to be
monthly - where budgets, actual costs and forcasting were discussed.

>       Where in the organisation does budget responsibility sit - with
what executive.

>       I request all emails and electronic messaging between the
responsible executive and their direct and indirect reports, contract
personnel and executive peers where matters, including  concerns, relating
to the financial position of the electoral commission were discussed.

>       Please provide emails relating to budget overruns.

>       Provide detail of reserves held and procedures for accessing
reserve finances. Please provide a general overview of the current finance
situation of the electoral commission and       provide information on
what has been advised to the responsible minister and when such was sent
to the minister.

>       Please provide all minutes from board meetings where the current
finacial years budget were discussed.'

> 

> We will respond to your request as soon as reasonably practicable within
the 20 working days.

> 

> Ngâ mihi

> 

> Electoral Commission | Te Kaitiaki Take Kôwhiri PO Box 3220 | Level 10,
34-42 Manners Street | Wellington | vote.nz | elections.nz

> 

> 

> -----Original Message-----

> From: David Watson <[7][email address]>

> Sent: Wednesday, March 20, 2024 8:58 PM

> To: OIA Enquiries <[8][email address]>

> Subject: Initial response to OIA tracking number, 130370

> 

> [You don't often get email from [9][email address]. Learn why this is
important at [10]https://aka.ms/LearnAboutSenderIdentific... ]

> 

> EXTERNAL EMAIL WARNING: Do not open any attachments or links until you
are certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

> 

> 

> To whom it concerns

> I received an automatic reply to my OIA , tracking number, 130370  It
advised I would receive a response, I am assuming from an actual person,
within 2 days. Is anything further required from me, clarifications etc.

> David

References

Visible links
1. http://www.vote.nz/
2. https://elections.nz/
3. mailto:[email address]
4. https://aka.ms/LearnAboutSenderIdentific...
5. mailto:[email address]
6. mailto:[email address]
7. mailto:[email address]
8. mailto:[email address]
9. mailto:[email address]
10. https://aka.ms/LearnAboutSenderIdentific...

hide quoted sections

Kia ora David

 

Please find attached the response and supporting documents to your
Official Information Act request. Due to the volume of supporting
documents the full response is spread out over three emails.

 

As we received your request at 7:40pm on a Friday evening the timeline
started for us on the next working Monday. Please refer to the FAQ
document on the FYI website here: [1]OIA officer questions - FYI and the
Ombudsman’s OIA calculator as found here: [2]Ombudsman New Zealand | Tari
o te Kaitiaki Mana Tangata.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

Ngâ mihi,

 

 

Electoral Commission | Te Kaitiaki Take Kôwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | Fax +64 4 495 0031 | [3]vote.nz | [4]elections.nz

 

 

-----Original Message-----
From: David Watson <[email address]>
Sent: Wednesday, April 10, 2024 9:36 AM
To: OIA Enquiries <[email address]>
Subject: Re: OIA Acknowledgment

 

[You don't often get email from [5][email address]. Learn why this is
important at [6]https://aka.ms/LearnAboutSenderIdentific... ]

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Hi

Looking for a response to the request I lodged through FYI.org.nz, 20
working days was yesterday.

 

David

 

> Sent: Thursday, March 21, 2024 at 3:25 am

> From: "OIA Enquiries" <[7][email address]>

> To: "David Watson" <[8][email address]>

> Subject: OIA Acknowledgment

> 

> Kia ora David

> 

> Apologies for the delay. We are acknowledging your Official Information
Request, received on Monday 11 March 2024, requesting:

> 

>       'I request all internal communications relating to bugeting and
expenditure (actuals) broken down by department for the current financial
year with forecasts for the remaining          months.

>       I request an actual copy of the submitted budget for the current
financial year (since july 1 2023). I request month by month notes by
department with explaining any discrepancies.

>       I request all minutes of meetings held to discuss the financial
position between executives of the commission and if they do not exist I
require a written overview of the meetings     when they were held and who
was present.

>       Please provide minutes of regular finance meetings - assumed to be
monthly - where budgets, actual costs and forcasting were discussed.

>       Where in the organisation does budget responsibility sit - with
what executive.

>       I request all emails and electronic messaging between the
responsible executive and their direct and indirect reports, contract
personnel and executive peers where matters, including  concerns, relating
to the financial position of the electoral commission were discussed.

>       Please provide emails relating to budget overruns.

>       Provide detail of reserves held and procedures for accessing
reserve finances. Please provide a general overview of the current finance
situation of the electoral commission and       provide information on
what has been advised to the responsible minister and when such was sent
to the minister.

>       Please provide all minutes from board meetings where the current
finacial years budget were discussed.'

> 

> We will respond to your request as soon as reasonably practicable within
the 20 working days.

> 

> Ngâ mihi

> 

> Electoral Commission | Te Kaitiaki Take Kôwhiri PO Box 3220 | Level 10,
34-42 Manners Street | Wellington | vote.nz | elections.nz

> 

> 

> -----Original Message-----

> From: David Watson <[9][email address]>

> Sent: Wednesday, March 20, 2024 8:58 PM

> To: OIA Enquiries <[10][email address]>

> Subject: Initial response to OIA tracking number, 130370

> 

> [You don't often get email from [11][email address]. Learn why this
is important at [12]https://aka.ms/LearnAboutSenderIdentific... ]

> 

> EXTERNAL EMAIL WARNING: Do not open any attachments or links until you
are certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

> 

> 

> To whom it concerns

> I received an automatic reply to my OIA , tracking number, 130370  It
advised I would receive a response, I am assuming from an actual person,
within 2 days. Is anything further required from me, clarifications etc.

> David

References

Visible links
1. https://fyi.org.nz/help/officers
2. https://www.ombudsman.parliament.nz/
3. http://www.vote.nz/
4. https://elections.nz/
5. mailto:[email address]
6. https://aka.ms/LearnAboutSenderIdentific...
7. mailto:[email address]
8. mailto:[email address]
9. mailto:[email address]
10. mailto:[email address]
11. mailto:[email address]
12. https://aka.ms/LearnAboutSenderIdentific...

hide quoted sections

Kia ora David

 

Please find attached further supporting documents to your Official
Information Act request.

 

In the interests of transparency, we release responses to Official
Information Act requests every three months. We will publish this response
with your personal details redacted on elections.nz.

 

You have the right under section 28(3) of the Act to make a complaint to
the Ombudsman if you are not satisfied with the response to your request.
Information about how to do this is available at ombudsman.parliament.nz
or by phoning 0800 802 602.

 

Ngâ mihi,

 

 

Electoral Commission | Te Kaitiaki Take Kôwhiri

PO Box 3220 | Level 10, 34 – 42 Manners Street | Wellington | 6140 | New
Zealand

Phone +64 4 495 0030 | Fax +64 4 495 0031 | [1]vote.nz | [2]elections.nz

 

 

-----Original Message-----
From: David Watson <[email address]>
Sent: Wednesday, April 10, 2024 9:36 AM
To: OIA Enquiries <[email address]>
Subject: Re: OIA Acknowledgment

 

[You don't often get email from [3][email address]. Learn why this is
important at [4]https://aka.ms/LearnAboutSenderIdentific... ]

 

EXTERNAL EMAIL WARNING: Do not open any attachments or links until you are
certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

 

 

Hi

Looking for a response to the request I lodged through FYI.org.nz, 20
working days was yesterday.

 

David

 

> Sent: Thursday, March 21, 2024 at 3:25 am

> From: "OIA Enquiries" <[5][email address]>

> To: "David Watson" <[6][email address]>

> Subject: OIA Acknowledgment

> 

> Kia ora David

> 

> Apologies for the delay. We are acknowledging your Official Information
Request, received on Monday 11 March 2024, requesting:

> 

>       'I request all internal communications relating to bugeting and
expenditure (actuals) broken down by department for the current financial
year with forecasts for the remaining          months.

>       I request an actual copy of the submitted budget for the current
financial year (since july 1 2023). I request month by month notes by
department with explaining any discrepancies.

>       I request all minutes of meetings held to discuss the financial
position between executives of the commission and if they do not exist I
require a written overview of the meetings     when they were held and who
was present.

>       Please provide minutes of regular finance meetings - assumed to be
monthly - where budgets, actual costs and forcasting were discussed.

>       Where in the organisation does budget responsibility sit - with
what executive.

>       I request all emails and electronic messaging between the
responsible executive and their direct and indirect reports, contract
personnel and executive peers where matters, including  concerns, relating
to the financial position of the electoral commission were discussed.

>       Please provide emails relating to budget overruns.

>       Provide detail of reserves held and procedures for accessing
reserve finances. Please provide a general overview of the current finance
situation of the electoral commission and       provide information on
what has been advised to the responsible minister and when such was sent
to the minister.

>       Please provide all minutes from board meetings where the current
finacial years budget were discussed.'

> 

> We will respond to your request as soon as reasonably practicable within
the 20 working days.

> 

> Ngâ mihi

> 

> Electoral Commission | Te Kaitiaki Take Kôwhiri PO Box 3220 | Level 10,
34-42 Manners Street | Wellington | vote.nz | elections.nz

> 

> 

> -----Original Message-----

> From: David Watson <[7][email address]>

> Sent: Wednesday, March 20, 2024 8:58 PM

> To: OIA Enquiries <[8][email address]>

> Subject: Initial response to OIA tracking number, 130370

> 

> [You don't often get email from [9][email address]. Learn why this is
important at [10]https://aka.ms/LearnAboutSenderIdentific... ]

> 

> EXTERNAL EMAIL WARNING: Do not open any attachments or links until you
are certain they are safe. Beware of phishing attacks, check the sender
address. Always report emails you are not certain are safe.

> 

> 

> To whom it concerns

> I received an automatic reply to my OIA , tracking number, 130370  It
advised I would receive a response, I am assuming from an actual person,
within 2 days. Is anything further required from me, clarifications etc.

> David

References

Visible links
1. http://www.vote.nz/
2. https://elections.nz/
3. mailto:[email address]
4. https://aka.ms/LearnAboutSenderIdentific...
5. mailto:[email address]
6. mailto:[email address]
7. mailto:[email address]
8. mailto:[email address]
9. mailto:[email address]
10. https://aka.ms/LearnAboutSenderIdentific...

hide quoted sections