Impact on Mount Victoria properties from second tunnel
Mt Victoria Historical Society Inc. made this Official Information request to New Zealand Transport Agency
This request has been withdrawn by the person who made it. There may be an explanation in the correspondence below.
From: Mt Victoria Historical Society Inc.
Dear New Zealand Transport Agency,
On 18 November 2013, Mount Victoria Historical Society met representatives of NZTA at the NZTA offices. Those present on behalf of NZTA were Stewart MacKenzie (Second Tunnel Project, NZTA), Cheryl Robilliard (landscape consultant) and Ian Bowman (heritage consultant).
We were shown drawings of plans for 7 Paterson Street, Mount Victoria and nearby properties if/when the second Mount Victoria tunnel was given approval. We were advised, however, that we were being “informed” only and that we could not have copies of these plans at the time.
Under the Official Information Act, we would like now to request copies of these drawings and related documentation.
Yours faithfully,
Joanna Newman
Convenor
Mount Victoria Historical Society
www.mtvictoria.history.org.nz
From: Official Correspondence
New Zealand Transport Agency
Kia ora Joanna
This email acknowledges your below request for information made under the
Official Information Act 1982.
Your request has been forwarded to the appropriate section of NZ Transport
Agency Waka Kotahi for response. They will contact you if they require
clarification of your request, more time to respond, or if your request
has been transferred to another organisation to respond to. Unless more
time is required, NZ Transport Agency will send a response to you within
20 working days of receiving your request – in this instance on or before
13 February 2024.
Please note the summer holiday period for Official Information Act
requests runs from 25 December to 15 January each year and means these
days are not counted as working days. You can find out more about OIA
timeframes during the Christmas period at:
[1]http://www.ombudsman.parliament.nz/.
Lastly, the information you have requested may contain the names and
contact details of our staff. Please let us know whether you require these
names and contact details. We may need to consult our staff before
deciding whether we can release this information, and this may take a bit
more time. If we do not hear from you we will assume that you do not
require staff names and contact details.
If you would like to discuss your request with NZ Transport Agency, please
contact us by email at [2][NZTA request email].
Ngâ mihi
Ministerial Services
Te Waka Kôtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Mt Victoria Historical Society Inc.
Dear Official Correspondence,
I do not require names and contact details.
Yours sincerely,
Mt Victoria Historical Society Inc.
From: Mt Victoria Historical Society Inc.
Dear Official Correspondence,
I do not require names and contact details of staff.
Yours sincerely,
Mt Victoria Historical Society Inc.
From: Official Correspondence
New Zealand Transport Agency
Kia ora Joanna
Please find attached the response to your request of 13 January 2024 for
information under the Official Information Act 1982.
Ngā mihi
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Mt Victoria Historical Society Inc.
Dear Official Correspondence,
Thank you for your response. I note that you are "refusing" my request.
I do not believe, however, that sufficient effort has gone into locating these documents at this point and request that you search more extensively for the documents I am seeking. They are very unlikely to be dated 18 November (which is what you appear to have searched on) - the documents were presented to us as hardcopy plans/designs in our meeting of 18 November so would clearly have been prepared before that date. (Also, there was no Powerpoint 'presentation'.) The documents I am seeking were clearly officially prepared for NZTA.
Could I suggest you look for key terms such as 'Paterson Street' or 'Mount Victoria' along with Mount Victoria [second] tunnel or even Basin Reserve.
I do not accept that this request is refused and look forward to receiving these plans/drawings and any related documentation, which must exist in the NZTA information management systems.
Thank you.
Yours sincerely,
Mt Victoria Historical Society Inc.
From: Official Correspondence
New Zealand Transport Agency
Kia ora Joanna
Thank you for your further email.
We appreciate that our decision on your request did not meet your
expectations. We can assure you that an extensive search has been
undertaken, however, due to the large volume of historical information
stored in our database about the Mt Victoria Tunnel Duplication project,
and in the absence of officials who were involved in the project at the
time, officials specifically looked for materials filed under
“Communications and consultation” and “Property and landowners” folders,
which contain more than 350 items combined. These items are dated between
April 2013 and October 2014.
As noted in our letter of 29 January 2024, NZ Transport Agency Waka Kotahi
(NZTA) is happy to undertake further search. To help us in doing so, would
you be able to provide more specific description of the documents, what
type of information contained in them (i.e whether there were
illustrations, maps, hand-drawn designs), the number of documents you were
shown, etc?
Ngā mihi
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Mt Victoria Historical Society Inc.
Dear Official Correspondence,
Thank you for your reply.
I appreciate that some time has passed since 2013 and that you have undertaken a good search to date.
The only additional information I can add which might assist is that they were professionally drawn architectural plans and that the property, 7 Paterson Street, is owned by NZTA.
If this doesn't help locate the documents, I will reluctantly accept that they cannot be found at this point.
Yours sincerely,
Mt Victoria Historical Society Inc.
From: Official Correspondence
New Zealand Transport Agency
Kia ora Joanna
Thank you for providing further context about the drawings you’re seeking
under the Act. We apologise for the time taken to respond to you.
Officials have completed a more in-depth search into the folders where the
historical information about the Mt Victoria Tunnel Duplication project is
stored. We have decided to release a copy of a document that was presented
to a different stakeholder on 25 November 2013. Please refer to slides 5
to 11, which contain drawings of some proposed road layouts, including
Paterson Street.
It is important to note that any information in the document is by no
means relevant to current thinking that were being investigated by the
Let’s Get Wellington Moving programme and/or future plans that NZ
Transport Agency Waka Kotahi will be looking into. Any similarities would
therefore be coincidental.
We hope this is of assistance. You are welcome to submit a new request for
other information via return email.
Ngā mihi
Ministerial Services
Te Waka Kōtuia | Engagement & Partnerships
Waka Kotahi NZ Transport Agency
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From: Mt Victoria Historical Society Inc.
Dear Official Correspondence,
Thank you, but this information does not provide the documents I'm looking for.
I won't pursue this request any further.
Yours sincerely,
Mt Victoria Historical Society Inc.
From: Mt Victoria Historical Society Inc.
Dear Official Correspondence,
After several attempts, NZTA does not appear to be able to find the information I am seeking, so I close my request at this point.
Yours sincerely,
Mt Victoria Historical Society Inc.
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