Printed from https://fyi.org.nz/request/2444-information-in-relation-to-project-odyssey-and-it-projects on December 22, 2024 17:05

Information in relation to Project Odyssey and IT Projects

Ian Apperley made this Official Information request to Wellington City Council

The request was partially successful.

From: Ian Apperley

Dear Wellington City Council,

Please find a number of requests below for official information in relation to Project Odyssey and related IT Projects.

Documents can be emailed to me at the contact address below, if they are too large, I am happy to drop in a USB Drive or make a Cloud service available for them to be copied too. Given that these are all public record, I assume this won’t be an issue.
Requests:

1. Can I please have all copies of all written communication (letters, emails, file notes) between WCC and other regional councils concerning Project Odyssey, as well as records of meetings being held and agendas for those meetings.

2. Please supply the original tender evaluation material for Project Odyssey that was released to the market including any additional documents released through the process.

3. Please supply the original scoring template, including weighting, and any other versions of that document during the life of the tender. I don’t want the respondents identified or their scores, I want the empty template of requirements.

4. Any presentation, hard copy documentation, or any other material that was used to brief the Council on the 28th of January 2015 in relation to Project Odyssey or any other IT Project.

5. The Wellington City Council’s Information Systems Strategic Plan, or any similar IT strategy documents, that show the plans for IT at the Council over the next two to three years.

6. How many staff, or contractors, at the WCC are former employees of Technology One?

7. Were any former employees of Technology One involved in the writing of, the evaluation of, or managing the process of the Project Odyssey tender?

8. How were conflicts of interest managed during the tender and what was the nature of those, if any?

9. Were the Department of Internal Affairs Common Capability services analysed as part of the tender, if they were, why were they discounted, and if they were not, why not?

10. Please supply a copy of the Gift Register for the IT Department, or, the gift register that the IT department is required to use, for the period of 2014 and January 2015.

11. A list of the functions of the systems that Project Odyssey seeks to replace.

12. Without identifying tender responders, release the information as to why responders were NOT successful.

13. What is the expected cost of Project Odyssey over the next three years?

14. Was there any Quality Assurance, and or, independent Probity carried out on the tender process? If yes, please can I have copies of any formal reports that were given to the Wellington City Council.

Thank you in advance and if you have any questions please contact me directly.

Yours faithfully,

Ian Apperley

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From: BUS: IRO
Wellington City Council

Thank you for your email, sent to the Issues Resolution Office at Wellington City Council.

This email address is monitored daily. Your email will be assessed and actioned in due course.

We appreciate your patience.

Wellington City Council Issues Resolution Office.

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From: Chris Brown
Wellington City Council

Attachment IRO 4442 FYI Apperley q10 IT gift register.pdf
679K Download View as HTML

Attachment IRO 4442 FYI Apperley q11 Odyssey applications attachment.pdf
179K Download View as HTML

Attachment IRO 4442 FYI Apperley q14 Odyssey Independent Quality Assurance report.pdf
472K Download View as HTML

Attachment IRO 4442 FYI Apperley q1a Odyssey programme GWRC.pptx
1.6M Download View as HTML

Attachment IRO 4442 FYI Apperley q1b Odyssey programme Regional Council Involvement.pptx
1.9M Download View as HTML

Attachment IRO 4442 FYI Apperley q4 Briefing on new IT system.ppt
632K Download View as HTML

Attachment IRO 4442 FYI Apperley q5 BIT ICT Strategy.pptx
807K Download View as HTML

Attachment WCC Odyssey Request for Proposal.doc
5.6M Download View as HTML

Attachment WCC Odyssey RFP S5A Supplier Critical Coverage Areas.doc
207K Download View as HTML

Attachment WCC Odyssey RFP S5B Profile of Organisation.doc
282K Download View as HTML

Attachment WCC Odyssey RFP S5C Enterprise Requirements.doc
225K Download View as HTML

Attachment WCC Odyssey RFP S5Di Functional Context.doc
863K Download View as HTML

Attachment WCC Odyssey RFP S5E Non Functional Requirements.doc
258K Download View as HTML

Attachment WCC Odyssey RFP S5G Pricing Template.doc
117K Download View as HTML

Attachment WCC Odyssey RFP S5H Supplier Declaration.doc
121K Download View as HTML

Attachment WCC Odyssey RFP S5Dii Functional Requirements.xlsx
164K Download View as HTML

Attachment IRO 4442 FYI Apperley 01.pdf
759K Download View as HTML

Hello Mr Apperley,

Thank you for your information request, submitted via the FYI.org.nz website.

Please find the Council response and associated documents attached.

Please contact me if you have any questions.

Kind regards

Chris
Chris Brown
Issues Resolution Officer | Governance Directorate | Wellington City Council
P 04 801 3479
E [email address] | W Wellington.govt.nz | |

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