Ref: DOIA 2324-0474

Kia ora Ashley,

On behalf of the Ministry of Business, Innovation and Employment I acknowledge your email of 31 August 2023 requesting under the Official Information Act 1982 (the Act), the following:

‘Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?'

We will endeavour to respond to your request as soon as possible, and no later than 28 September 2023 being 20 working days after the day your request was received. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe. If you have any enquiries regarding your request feel free to contact us via email to [MBIE request email].

Nâku noa, nâ
Ministerial Services

Ngâ Pou o te Taumaru
Ministry of Business, Innovation & Employment
15 Stout Street, Wellington 6011 | PO Box 1473 Wellington 6140

-----Original Message-----
From: Ashley <[FOI #24007 email]>
Sent: Thursday, 31 August 2023 2:37 pm
To: *OIA <[email address]>
Subject: Official Information request - Requests for staff members' teams records

Dear Ministry of Business, Innovation & Employment,

Please supply the following information under the [Official Information Act (OIA)

Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?

I understand that a decision on a request for information under the OIA should be made within 20 working days of receiving that request.

If you do not normally deal with official information requests, or you need advice on dealing with this request, guidance is available from the Ombudsman at
http://www.ombudsman.parliament.nz/

Yours faithfully,
Ashley

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This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FOI #24007 email]

Is [MBIE request email] the wrong address for Official Information requests to Ministry of Business, Innovation &amp; Employment? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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Kia ora Ashley

Please find attached a response to your request.

Nā mātou noa, nā

Ministerial Services | Corporate Services, Finance and Enablement
[MBIE request email]

Hīkina Whakatutuki Ministry of Business, Innovation & Employment
15 Stout Street, Wellington 6011
PO Box 1473, Wellington 6140
http://www.mbie.govt.nz/

-----Original Message-----
From: Ashley <[FYI request #24007 email]>
Sent: Thursday, 31 August 2023 2:37 PM
To: *OIA <[email address]>
Subject: Official Information request - Requests for staff members' teams records

Dear Ministry of Business, Innovation & Employment,

Please supply the following information under the [Official Information Act (OIA)

Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?

I understand that a decision on a request for information under the OIA should be made within 20 working days of receiving that request.

If you do not normally deal with official information requests, or you need advice on dealing with this request, guidance is available from the Ombudsman at
http://www.ombudsman.parliament.nz/

Yours faithfully,
Ashley

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[FYI request #24007 email]

Is [MBIE request email] the wrong address for Official Information requests to Ministry of Business, Innovation &amp; Employment? If so, please contact us using this form:
https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on the internet. Our privacy and copyright policies:
https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please ask your web manager to link to us from your organisation's OIA or LGOIMA page.

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hide quoted sections