Printed from https://fyi.org.nz/request/24007-requests-for-staff-members-teams-records on April 30, 2024 07:40

Requests for staff members' teams records

Ashley made this Official Information request to Ministry of Business, Innovation & Employment

The request was successful.

From: Ashley

Dear Ministry of Business, Innovation & Employment,

Please supply the following information under the [Official Information Act (OIA)

Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?

I understand that a decision on a request for information under the OIA should be made within 20 working days of receiving that request.

If you do not normally deal with official information requests, or you need advice on dealing with this request, guidance is available from the Ombudsman at
www.ombudsman.parliament.nz

Yours faithfully,
Ashley

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From: Ministerial Services
Ministry of Business, Innovation & Employment

Ref: DOIA 2324-0474

Kia ora Ashley,

On behalf of the Ministry of Business, Innovation and Employment I acknowledge your email of 31 August 2023 requesting under the Official Information Act 1982 (the Act), the following:

‘Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?'

We will endeavour to respond to your request as soon as possible, and no later than 28 September 2023 being 20 working days after the day your request was received. If we are unable to respond to your request by then, we will notify you of an extension of that timeframe. If you have any enquiries regarding your request feel free to contact us via email to [MBIE request email].

Nâku noa, nâ
Ministerial Services

Ngâ Pou o te Taumaru
Ministry of Business, Innovation & Employment
15 Stout Street, Wellington 6011 | PO Box 1473 Wellington 6140

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From: *OIA
Ministry of Business, Innovation & Employment

Attachment DOIA 2324 0474 Ashley response.pdf
250K Download View as HTML

Attachment MBIE ICT Acceptable Use Policy.pdf
1.0M Download View as HTML

Kia ora Ashley

Please find attached a response to your request.

Nā mātou noa, nā

Ministerial Services | Corporate Services, Finance and Enablement
[MBIE request email]

Hīkina Whakatutuki Ministry of Business, Innovation & Employment
15 Stout Street, Wellington 6011
PO Box 1473, Wellington 6140
http://www.mbie.govt.nz/

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Things to do with this request

Anyone:
Ministry of Business, Innovation & Employment only: