Printed from https://fyi.org.nz/request/24006-requests-for-staff-members-teams-records on April 29, 2024 09:07

Requests for staff members' teams records

Ashley made this Official Information request to Department of Internal Affairs

The request was successful.

From: Ashley

Dear Department of Internal Affairs,

Please supply the following information under the [Official Information Act (OIA)

Copies of the Ministry's policies, procedures, and processes regarding the use of teams by staff members, including requests to access teams chats by managers.

How many requests for access to staff members' teams chats have been made by managers and/or people leaders in the past 12 months? What justifications or reasons are required when lodging a request to access staff members' teams records? Are the staff members advised when these requests are lodged as part of the process? Is privacy a factor considered when deciding whether to grant access?

I understand that a decision on a request for information under the OIA should be made within 20 working days of receiving that request.

If you do not normally deal with official information requests, or you need advice on dealing with this request, guidance is available from the Ombudsman at
www.ombudsman.parliament.nz

Yours faithfully,
Ashley

Link to this

From: OIA
Department of Internal Affairs

Tēnā koe Ashley,

Thank you for your OIA request to the Department of Internal Affairs (included with this email)

The Department will provide its response to your request as soon as practicable and within twenty working days. The 20th working day is 28 September 2023

Please note that in cases where the Department’s response provides information that is identified to be of general public interest, the response may also be published on the Department of Internal Affairs website. If the Department publishes its response to your OIA request, all personal information, including your name and contact details, will be removed.

Nāku, nā

Michelle Reed (she/her)
Lead Advisor Official Correspondence | Information Management and Privacy
He Ringa Manaaki | Workplace Services Group
He Pou Aronui | Organisational Capability and Services
Te Tari Taiwhenua | Department of Internal Affairs
Level 3, 45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | http://www.dia.govt.nz/

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Link to this

From: OIA
Department of Internal Affairs

Apologies Ashley,

Correction - your OIA request is 2324-0145

Thanks,

Michelle Reed (she/her)
Lead Advisor Official Correspondence | Information Management and Privacy
He Ringa Manaaki | Workplace Services Group
He Pou Aronui | Organisational Capability and Services
Te Tari Taiwhenua | Department of Internal Affairs
Level 3, 45 Pipitea St | PO Box 805, Wellington 6140, New Zealand | http://www.dia.govt.nz/

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Link to this

From: Charlotte Sullivan
Department of Internal Affairs

Attachment image001.jpg
8K Download

Attachment OIA 2324 0145 Response Appendix One.pdf
512K Download View as HTML

Attachment OIA 2324 0145 Response Appendix Two.pdf
806K Download View as HTML

Attachment OIA 2324 0145 Response Appendix Three.pdf
6.2M Download View as HTML

Attachment OIA 2324 0145 Ashley Response.pdf
252K Download View as HTML

Kia ora Ashley,

 

Please see attached the Department’s response to your OIA request.

 

 

Ngâ mihi,

 

Charlotte Sullivan | Principal Advisor

Human Resources | Pûmanawa Tangata

Organisational Capability and Services | He Pou Aronui
Te Tari Taiwhenua | Department of Internal Affairs
[mobile number] Pipitea Street | PO Box 805, Wellington 6140, New Zealand |
 [1]www.dia.govt.nz  

 

[2]DIA Logo - Black

 

 

References

Visible links
1. http://www.dia.govt.nz/

Link to this

From: Charlotte Sullivan
Department of Internal Affairs

Attachment image001.jpg
8K Download

Kia ora Ashley,

 

With regards to your OIA, we have realised we didn’t fully respond the
below questions in your request:

 

o What justifications or reasons are required when lodging a request to
access staff members' teams records?
o Are the staff members advised when these requests are lodged as part
of the process?
o Is privacy a factor considered when deciding whether to grant access?

 

 

The Department’s response to these questions is that there are no specific
established processes or policies for requesting access to staff member’s
teams records at present.  However, if a staff members teams records is
requested, the Department would take into account the reasons for request,
and the privacy of the employee would be considered before a decision is
made about whether the information is provided. 

 

 

Ngâ mihi,

 

Charlotte Sullivan | Principal Advisor

Human Resources | Pûmanawa Tangata

Organisational Capability and Services | He Pou Aronui
Te Tari Taiwhenua | Department of Internal Affairs
[mobile number] Pipitea Street | PO Box 805, Wellington 6140, New Zealand |
 [1]www.dia.govt.nz  

 

[2]DIA Logo - Black

 

 

References

Visible links
1. http://www.dia.govt.nz/

Link to this

Things to do with this request

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