What processes or procedures are in place around the issuing of phones to the Prime Minister.
Aaron Hicks made this Official Information request to Prime Minister
The request was successful.
From: Aaron Hicks
Dear Prime Minister,
What processes and procedures are in place around the issue of phones and other communication devices that use text or instant messaging to the Prime Minister that ensure that these devices are secure, and that communications sent via these devices are properly retained and stored in order to comply with the Public Records Act.
What processes and policies are in place to prevent the Prime Minister's communications being accidentally or intentionally being deleted, changed or otherwise unrecorded when these devices are used by other persons or by the holder of the Prime Minister's phone acting in other roles or duties.
What processes and policies are in place around the removal of messages or communications from these devices when they have been used for purposes other than the Prime Minister's business to be sure that the messages that are covered by the Public Records Act are not changed or removed.
The following request for usage statistics and metadata should not compromise the security or privacy of the Prime Minister. If exact numbers can not be provided, written summaries are acceptable :
Could a total of messages received and sent from these devices be provided.
Could a total of messages stored for the purpose of complying with the Public Records Act be provided.
Could a total of messages deleted, changed or otherwise removed from these devices be provided.
Yours faithfully,
Aaron Hicks
From: J Key (MIN)
Prime Minister
On behalf of the Prime Minister, Rt Hon John Key, thank you for your
email.
Please note that although email increases the speed of delivery, it may
not be possible to provide you with the rapid response users of email may
anticipate.
The fact that you have taken the time to write is appreciated. You can be
assured that your views will be noted.
Yours sincerely
The Office of the Prime Minister
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From: Aaron Hicks
Dear J Key (MIN),
Is there intent to answer my request about the processes and procedures in place around the Prime Minister's phones?
Yours sincerely,
Aaron Hicks
From: J Key (MIN)
Prime Minister
On behalf of the Prime Minister, Rt Hon John Key, thank you for your
email.
Please note that although email increases the speed of delivery, it may
not be possible to provide you with the rapid response users of email may
anticipate.
The fact that you have taken the time to write is appreciated. You can be
assured that your views will be noted.
Yours sincerely
The Office of the Prime Minister
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From: Sarah Boyle
Dear Mr Hicks
Your request was received on 27 November 2014.
I draw your attention to the Ombudsman’s response calculator which can be
found at [1]http://www.ombudsman.parliament.nz/ . If you input the date
of your request it provides the maximum time limit for the response
taking into account holidays etc. Your request was received on 27
November and the dates below do not count as working days for the purpose
of the Act. The maximum time limit for your response is 16 January 2015.
Holidays:
· Christmas Day (Thursday, 25 December 2014)
· Boxing Day (Friday, 26 December 2014)
· Summer Holiday (27 December to 15 January)
· New Years Day (Thursday, 1 January 2015)
· 2nd January (Friday, 2 January 2015)
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References
Visible links
1. http://www.ombudsman.parliament.nz/
From: Sarah Boyle
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Alex Harris left an annotation ()
According to the Ombudsman's calculator this isn't due until 16 January.
Link to this