HHR CB Meeting Recordings Policy

Cody C made this Official Information request to Christchurch City Council

The request was successful.

From: Cody C

Dear Christchurch City Council,

Why was the HHR CB meeting held on 14 September 2021 not recorded given the facility, as I understand it, was available to do so?

Yours faithfully,

Cody C

Link to this

From: OfficialInformation@my.ccc.govt.nz

‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

[1]Christchurch City Council logo

 
Dear Cody,

 

Thank you for your email.

 

We are handling your request under the Local Government Official
Information and Meetings Act 1987 (LGOIMA). We have forwarded it to the
appropriate Christchurch City Council staff, and we will provide a
response or update within 20 working days of the date we received your
request. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.

 

If you have any queries, please feel free to contact me. If any additional
factors come to light which are relevant to your request, please do not
hesitate to contact me so that these can be taken into account.

 

 

Kind regards,

 

 

Ana Macadie
Information Advisor
Official Information Team

 

From: [email address]
Sent: September 15 10:49:10
To:[email address]
Subject: FW: Official Information request - HHR CB Meeting Recordings
Policy

 

 

From: Cody C <[FOI #16758 email]>
Sent: Wednesday, 15 September 2021 10:32 AM
To: Official Information <[email address]>
Subject: Official Information request - HHR CB Meeting Recordings Policy

 

Dear Christchurch City Council,

Why was the HHR CB meeting held on 14 September 2021 not recorded given
the facility, as I understand it, was available to do so?

Yours faithfully,

Cody C

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References

Visible links
1. https://www.ccc.govt.nz/
2. mailto:[FOI #16758 email]
3. mailto:[Christchurch City Council request email]
4. https://fyi.org.nz/change_request/new?bo...
5. https://fyi.org.nz/help/officers
7. https://www.ccc.govt.nz/contact-us#visit
8. https://www.ccc.govt.nz/contact-us#visit

Link to this

From: OfficialInformation@my.ccc.govt.nz

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[1]Christchurch City Council logo

 
Dear Cody,

 

Mr John Filsell, Head of Community Support, Governance and Partnerships
has advised the following:

 

The Waipuna HHR Community Board meeting on 14 September was not recorded
because the permission of those taking part in the meeting including the
Chairperson was not given.

 

Kind regards,

 

 

Ana Macadie
Information Advisor
Official Information Team

 

From: [email address]
Sent: September 15 11:12:40
To:[FOI #16758 email]
Subject: Re: [ Ticket: 465957 ] FW: Official Information request - HHR CB
Meeting Recordings Policy

 
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

 
[2]Christchurch City Council logo

 
Dear Cody,

 

Thank you for your email.

 

We are handling your request under the Local Government Official
Information and Meetings Act 1987 (LGOIMA). We have forwarded it to the
appropriate Christchurch City Council staff, and we will provide a
response or update within 20 working days of the date we received your
request. If we are unable to respond to your request by then, we will
notify you of an extension of that timeframe.

 

If you have any queries, please feel free to contact me. If any additional
factors come to light which are relevant to your request, please do not
hesitate to contact me so that these can be taken into account.

 

 

Kind regards,

 

 

Ana Macadie
Information Advisor
Official Information Team

 

From: [email address]
Sent: September 15 10:49:10
To:[email address]
Subject: FW: Official Information request - HHR CB Meeting Recordings
Policy

 

 

From: Cody C <[FOI #16758 email]>
Sent: Wednesday, 15 September 2021 10:32 AM
To: Official Information <[email address]>
Subject: Official Information request - HHR CB Meeting Recordings Policy

 

Dear Christchurch City Council,

Why was the HHR CB meeting held on 14 September 2021 not recorded given
the facility, as I understand it, was available to do so?

Yours faithfully,

Cody C

-------------------------------------------------------------------

This is an Official Information request made via the FYI website.

Please use this email address for all replies to this request:
[3][FOI #16758 email]

Is [4][Christchurch City Council request email] the wrong address for Official
Information requests to Christchurch City Council? If so, please contact
us using this form:
[5]https://fyi.org.nz/change_request/new?bo...

Disclaimer: This message and any reply that you make will be published on
the internet. Our privacy and copyright policies:
[6]https://fyi.org.nz/help/officers

If you find this service useful as an Official Information officer, please
ask your web manager to link to us from your organisation's OIA or LGOIMA
page.

-------------------------------------------------------------------

**********************************************************************
This electronic email and any files transmitted with it are intended
solely for the use of the individual or entity to whom they are addressed.

The views expressed in this message are those of the individual sender
and may not necessarily reflect the views of the Christchurch City
Council.
If you are not the correct recipient of this email please advise the
sender and delete.
Christchurch City Council
http://www.ccc.govt.nz
**********************************************************************
 
 
Contact us
[7]Phone icon   03 941 8999

[8]Map marker icon   [9]Visit a Service Centre

 
 
 
 
 
Contact us
[10]Phone icon 03 941 8999

[11]Map marker icon [12]Visit a Service Centre

References

Visible links
1. https://www.ccc.govt.nz/
2. https://www.ccc.govt.nz/
3. mailto:[FOI #16758 email]
4. mailto:[Christchurch City Council request email]
5. https://fyi.org.nz/change_request/new?bo...
6. https://fyi.org.nz/help/officers
8. https://www.ccc.govt.nz/contact-us#visit
9. https://www.ccc.govt.nz/contact-us#visit
11. https://www.ccc.govt.nz/contact-us#visit
12. https://www.ccc.govt.nz/contact-us#visit

Link to this

Cody C left an annotation ()

This seems a glaring oversight in our democracy.

Link to this

From: Cody C

Dear Ana

Can you please advise the policy or legislation that requires consent be given before recording these meetings?

My understanding of NZ law is that it does not generally require permission be given for a recording to take place, provided the person taking the recording is a party to the conversation.

Yours sincerely,

Cody C

Link to this

From: OfficialInformation@my.ccc.govt.nz

‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

[1]Christchurch City Council logo

 
Good morning Cody,

 

Thank you for your question. I'm going to assign this to a new ticket, and
then will follow up with staff.

 

Kind regards,

 

 

Ana Macadie
Information Advisor
Official Information Team

 

From: [FOI #16758 email]
Sent: October 17 22:16:47
To:[email address]
Subject: Re: [ Ticket: 465957 ] LGOIMA response - HHR CB Meeting
Recordings Policy

Dear Ana

Can you please advise the policy or legislation that requires consent be
given before recording these meetings?

My understanding of NZ law is that it does not generally require
permission be given for a recording to take place, provided the person
taking the recording is a party to the conversation.

Yours sincerely,

Cody C

show quoted sections

Link to this

From: OfficialInformation@my.ccc.govt.nz

‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

[1]Christchurch City Council logo

 
Dear Cody,

 

Here is your new ticket number for your reference.

 

I've forwarded your query onto staff for their response.

 

 

Kind regards,

 

 

Ana Macadie
Information Advisor
Official Information Team

 

From: [email address]
Sent: October 18 10:56:36
To:[email address]
Subject: HHR CB Meeting Recordings Policy

 

 

From: [email address]
<[email address]>
Sent: Monday, 18 October 2021 10:47 AM
To: Macadie, Ana <[email address]>
Subject: Fwd: [ Ticket: 465957 ] LGOIMA response - HHR CB Meeting
Recordings Policy

 

‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

 
[2]Christchurch City Council logo

 

 
 

Ana Macadie
Information Advisor
Official Information Team

 

From: [3][FOI #16758 email]
Sent: October 17 22:16:47
To:[email address]
Subject: Re: [ Ticket: 465957 ] LGOIMA response - HHR CB Meeting
Recordings Policy

Dear Ana

Can you please advise the policy or legislation that requires consent be
given before recording these meetings?

My understanding of NZ law is that it does not generally require
permission be given for a recording to take place, provided the person
taking the recording is a party to the conversation.

Yours sincerely,

Cody C

show quoted sections

Link to this

From: OfficialInformation@my.ccc.govt.nz

‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

[1]Christchurch City Council logo

 
Dear Cody,

 

Thank you for your query.

 

The policy covering the recording of meetings and the role of the
chairperson is contained within Section 8 of the Christchurch City Council
Standing Orders; more specifically Sections 8.3 and 8.4 (these sections
are below with the appropriate part highlighted).

Standing Orders can be accessed through the Council website.

 

8.3 Council may record meetings. Meeting venues should contain clear
signage indicating and informing members, Council staff and the public
that proceedings may be recorded and may be subject to direction by the
chairperson of the meeting.

 

8.4 Public may record meetings The following provisions shall apply when a
meeting is open to the public:

· Members of the public, including bone fide members of the news media,
are entitled to attend any meeting or any part of a meeting and to report
on the proceedings and may make electronic or digital recordings.

· Any intention to record meetings must be notified to the chairperson at
the commencement of the meeting. The recording must not be carried out in
an obstructive manner, nor be distracting to members.

· The chairperson in his or her discretion, may stop the recording for any
period of time.

 

 

I hope that this is of assistance. If you need any clarification, please
let me know.

 

 

Kind regards,

 

 

Ana Macadie
Information Advisor
Official Information Team

 

From: [email address]
Sent: October 18 11:26:05
To:[FOI #16758 email]
Subject: Fwd: [ Ticket: 481781 ] HHR CB Meeting Recordings Policy

 
‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

 
[2]Christchurch City Council logo

 
Dear Cody,

 

Here is your new ticket number for your reference.

 

I've forwarded your query onto staff for their response.

 

 

Kind regards,

 

 

Ana Macadie
Information Advisor
Official Information Team

 

From: [email address]
Sent: October 18 10:56:36
To:[email address]
Subject: HHR CB Meeting Recordings Policy

 

 

 

From: [email address]
<[email address]>
Sent: Monday, 18 October 2021 10:47 AM
To: Macadie, Ana <[email address]>
Subject: Fwd: [ Ticket: 465957 ] LGOIMA response - HHR CB Meeting
Recordings Policy

 

‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ ‌ 

 
[3]Christchurch City Council logo

 

 
 

Ana Macadie
Information Advisor
Official Information Team

 

From: [4][FOI #16758 email]
Sent: October 17 22:16:47
To:[email address]
Subject: Re: [ Ticket: 465957 ] LGOIMA response - HHR CB Meeting
Recordings Policy

Dear Ana

Can you please advise the policy or legislation that requires consent be
given before recording these meetings?

My understanding of NZ law is that it does not generally require
permission be given for a recording to take place, provided the person
taking the recording is a party to the conversation.

Yours sincerely,

Cody C

show quoted sections

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Mr Joe left an annotation ()

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